AAPI Program Materials

Overview

The Program Materials section includes additional information and requirements for the programs you selected in the Add Program tab. Your selected programs appear on the left side of this page; click each program's name to begin your review.

Home

Questions

Documents

On the Documents tab, you can upload documents that will only be visible to that particular program. The cover letter, essays, and curriculum vitae are required and must be uploaded for you to submit your application. The treatment summary and assessment report documents may or may not be required depending on your program's requirements. Use the APPIC Directory to determine if you need to upload these.

Note: All clinical material submitted to internship programs must have identifying information redacted according to HIPAA guidelines. Once your documents are deidentified, add "Deidentified" to your document file name.

Once your application is submitted, you cannot re-upload, update, or edit the documents in any way; however, you can upload new documents.

Cover Letter

A cover letter is typically a 1-2 page introduction to your application and, most importantly, an opportunity for you to describe your interest in and fit with a particular program.

You must include a separate program-specific cover letter for each program you apply to. Each cover letter should address the following question: How do you envision our internship site meeting your training goals and interests? If you are applying to a site with multiple programs, specify the specific program(s) you are applying to in the cover letter.

Your cover letter should use a standard cover letter format for a typical job application process.

Essays

For each essay question, you can either create one version that is suitable for all your programs or tailor a version for each internship program. Applicants typically write one version to use for all programs. Each essay is limited to 500 words.

Please address the following topics in order:

Provide an autobiographical statement. There is no correct format for this question. Answer this question as if someone had asked you "tell me something about yourself." It is an opportunity for you to provide the internship sites with information about yourself that may not be covered in other parts of the application. It is entirely up to you to decide what information you wish to provide along with the format in which to represent it.
Describe your theoretical orientation and how this influences your approach to case conceptualization and intervention. You may use de-identified case material to illustrate your points if you choose.
Describe how multicultural and diversity variables inform your case conceptualization and clinical practice. Use de-identified case material to illustrate your approach.
Describe your research experience and interests.

Proofreading

Curriculum Vitae

Your Curriculum Vitae (CV)/resume should be a standard, professional vita. You can use one version for all applications or upload different versions for each program.

Treatment Summary

A treatment summary may be required by your program(s). It is your responsibility to determine your program's requirements. Refer to the APPIC Directory for more information.

Assessment Report

An assessment report may be required by your program(s). It is your responsibility to determine your program's requirements. Refer to the APPIC Directory for more information.

Recommendations

Before You Begin

Recommendations (sometimes called Letters of Evaluation, Letters of Reference, or Letters of Recommendation) are submitted by the recommenders themselves; they cannot be completed or submitted by the applicant or another party on behalf of the recommender. We are not responsible for verifying recommenders' identities. If a discrepancy is found, we reserve the right to contact the appropriate individuals to investigate and to share the discrepancy with all programs.

Before getting started, consider the following:

All recommendations are submitted electronically by recommenders using Letters by Liaison, our Recommender Portal.
Research each program’s requirements. The AAPI application requires you to request 3 recommendations per program.
Prepare your recommenders. Once you choose your recommenders, be sure to inform them about the process and that they will be completing the recommendation electronically. We recommend getting their preferred email address and asking that they monitor that inbox for your recommendation request (which will come from noreply@appicas.org), including any junk or spam folders.

The Recommendation Process

When you request recommendations, your recommender receives an email request with a link to Letters by Liaison. Recommenders review your requests, and then accept, complete, or deny them. Recommenders may complete assessments such as writing essays, completing Likert scales, and/or uploading letters.

Once your recommender completes your recommendation, you'll be notified via email. You can check the status of your recommendation requests in the Check Status tab of your application at any time.

Submit a Request

On the Recommendations tab, click Add Recommendation.
Enter the recommender's full name and email address.
Select the date by which you would like this recommendation completed. This date should be before your program(s) deadline.
Enter a brief message or note for the recommender.
Select whether you want to waive your right of access to the recommendation. See Waiver below.
Click the checkboxes to indicate your permission for us (and programs) to contact your recommenders.
Click Save This Recommendation Request to submit it. Once you do so, an email is immediately sent to the recommender.
Confirm with your recommenders that they received the email notification.
Use the Check Status tab to monitor the status of your recommendations. Completed recommendations are marked as "Complete" and have a Complete Date listed. Follow up with your recommenders if their recommendations are still marked as "Requested" or "Accepted." It is your responsibility to ensure that recommendation requests are received and completed on time. We will not notify applicants about missing recommendations.

Resend the Recommendation Request

If you need to resend a request:

On the Recommendations tab, locate the request you wish to resend.
Click the pencil icon to edit the request.
Scroll to the bottom of the page and click Resend This Recommendation Request.

Change the Recommender's Email Address

If you entered an incorrect email address for any recommenders (or if any recommender asks that you send the request to a different email address), you must delete these requests and then re-add them with the correct email.

Waiver

The Family Education Rights and Privacy Act of 1974 (FERPA) gives you the right to access recommendations unless you choose to waive your right of inspection and review. Prior to requesting any recommendations, you are required to indicate whether you wish to waive your rights. AAPI will release your decision to waive or not waive access to your recommenders and designated programs. Your waiver decision serves the same purpose as a legal signature and is binding.

Selecting Yes indicates to programs that your recommender completed their recommendation with the understanding that you would not be able to view it. This means you will not be able to see the content of the recommendation. Programs may view this type of recommendation as a more accurate representation of an applicant's qualifications.

Selecting No indicates to programs that your recommender completed their recommendation with the understanding that you may choose to view it in the future. Selecting this option does not allow you to view your recommendation via the application. If you do not waive your right to view the recommendation, you may ask your recommender for a copy of the recommendation. Programs may view this type of recommendation as a less accurate representation of an applicant's qualifications.

Once you make a selection, you can't change it, so consider the choices carefully.