Working with Dashboard Data

Applicant Status and Application Status

The Applicant Status filter is generally available for Association Users. It refers to an applicant's furthest application status, regardless of the number of applications they have. For example, if Aimee Applicant has 2 applications in the Received status and 2 in the Complete status, her applicant status would be Complete. 

The Application Status filter is generally available for Organization-level Users. It refers to the status of each application an applicant has submitted.

Note: this filter's counting logic will vary between dashboards counting applicants and dashboards counting applications. For example, suppose Aimee Applicant has 4 applications with the following statuses: 

• 2 Received
• 2 Complete

If you were viewing a dashboard that counts applicants and you filtered by the Received status, Aimee would be counted once because she is one applicant with at least one application in this status. The same is true if you filtered based on the Complete status.

However, if you were viewing a dashboard that counts applications and you filtered by the Received status, Aimee would be counted twice because she has two applications in this status. The same is true if you filtered based on the Complete status.

Application statuses include:  

• In Progress*: applications that have not yet been paid for and submitted (these applications are still in the process of being prepared and submitted).
• Received: applications that were paid for and submitted but are missing required documentation (i.e., letters of recommendation, transcripts, etc.).
• Complete: applications that include all required documentation. This is the final status for application services that do not include coursework verification.
• Verified: applications that have had coursework verified by Liaison. 
• Undelivered: applications that have been returned for corrections (for example, the applicant did not list a college attended, or they incorrectly entered coursework).
• On Hold: applications placed on hold due to more significant issues, such as duplicate accounts, payment issues, code of conduct issues, etc. An application can be placed On Hold at various stages of the application process. 

*The In Progress status does not appear in Analytics by Liaison because it indicates that an application is still in progress and has not yet been submitted.  

• Submitted Applicants includes to all applicants who are Received, Complete, Verified, On Hold, and Undelivered.
• Total Applicants includes all applicants who are In Progress, Received, Complete, Verified, On Hold, and Undelivered (excludes On Hold applicants who did not submit an application).
• Submitted Applications includes all applications that are Received, Complete, Verified, On Hold, and Undelivered. An application needs to have a submitted date to be included in this category.
• Total Applications includes all applications that are In Progress, Received, Complete, Verified, On Hold, and Undelivered (excludes On Hold applications that have not been Submitted).
• Average Applications equals all applications (including On Hold applications that have not been Submitted) divided by all applicants (including On Hold applicants who did not submit an application). 
• Average Applications equals all applications (In Progress, Received, Complete, Verified, On Hold, and Undelivered) divided by all applicants. On Hold applications and applicants are included in this calculation (even if not yet submitted). 

As of Month/Day

The As of Month and As of Day filters are used together. When you use these filters, the data is filtered according to the first occurrence of the chosen month and day in each cycle. Note that if a cycle is longer than 365 days, the same month can display more than once in the duration of the cycle. 

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Citizenship Status

Applicant US Citizenship status.

Applicants complete this question in the Personal Information > Citizenship section of the application: 

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Cycle Name/Application Year

Application cycle. This filter includes all cycles available from the CAS 3.x platform but does not include cycles from the CAS 2.x platform. 

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Decision Code

Standard CAS-wide codes used for categorization and reporting of applicants. 

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Ethnicity and Race

Applicant race and ethnicity.

Applicants complete this question in the Personal Information > Race & Ethnicity section of the application: 

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Legal Sex

This filter generally includes options for Female, Male, Did not Report, and any CAS-specific custom values that applicants may select in the application (e.g., non-binary). 

Applicants complete this question in the Personal Information > Biographic Information section of the application (note that the question title may vary): 

Example 1:

Example 2:

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Program Attributes

(also referred to as Program Details in the CAS Configuration Portal)

Each CAS defines a set of program attributes (i.e., characteristics) that schools can configure for their programs. These attributes define programs in regards to the degree earned or the type of course (e.g., online, in-person, etc.).

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Program Name

This filter allows you to filter data by a specified program(s).

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Start Term

The start term selected by an applicant.

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