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Academic History

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You can activate and deactivate the Academic History sections available in the Applicant Portal here. Select which tiles you want to have available; any inactive tiles are grouped at the bottom. You can reorder the tiles by dragging and dropping.

Once you've selected the active tiles, you can further customize them by clicking their names in the Menu Bar.

Custom Tile

You can add a custom tile, unique to the CAS and cycle.

  1. Click Add Tile. 
  2. Enter the name.
  3. Click Save.

Colleges Attended

To edit the tile name:

  1. Click the edit icon.
  2. Enter the new name.
  3. Click the check icon.

To edit the instructional text for this tile:

  1. Click the edit icon.
  2. Enter your text. You can use the formatting options to further customize your text.
  3. Click Save.

You can further customize the transcripts and coursework collected here. Note that the Transcript Offering, Coursework Accepted, and Verification Offering options change depending upon the selections. Review the table at the bottom for more information.

  1. Select the type of transcripts you want applicants to submit.
    • Official: applicants must submit official transcripts from all US and English Canadian institutions.
    • Unofficial: applicants can upload a copy of their transcripts under Colleges Attended.
    • Program Level: programs can decide the type of transcripts they want to collect through the Configuration Portal.
    • None: applicants can't submit transcripts through the CAS.
  2. Select the type of coursework you want applicants to submit.
    • All coursework: applicants must enter all coursework taken at US and English Canadian institutions.
    • Prerequisites only: applicants can enter only coursework that fulfills a program's prerequisites under Program Materials.
    • None: applicants can't enter any coursework.
  3. Select the type of verification offering:
    • Full Coursework: all completed coursework taken at US and English Canadian institutions is confirmed against the official transcripts and GPAs are calculated.
    • Verification Lite: only an applicant's Per Transcript and Overall GPAs are calculated by the verification team, based upon an applicant's official transcripts. No coursework is checked.
    • Programs Can Request: based on the program's transcript and coursework selections, the Configuration Portal automatically selects the type of verification the applicant has.
    • None: verification isn't completed.
  4. Select if programs can choose to configure prerequisites in the Configuration Portal.
  5. Select if applicants can submit electronic WES and ECE evaluations under Colleges Attended.
  6. Select if applicants can upload a foreign transcript under Colleges Attended.
  7. Select if applicants can submit foreign transcripts to the CAS, which are then scanned and added to their application.
  8. If an applicant reports attended a foreign institution under Colleges Attended, select if foreign transcripts must be received in order for the applicant to be moved into the Complete application status.
  9. Click Save.

Transcript, Coursework, and Verification Settings

Type of GPA Provided

Applicant's Final Application Status

Official Transcripts + All Coursework + Full Coursework Verification

All GPAs (course subject, By School, etc.)

Verified (full verification)

Official Transcripts + All Coursework + Verification Lite*

Per Transcript and Overall GPA only

Verified (light* verification)

Official Transcripts + All Coursework + No Verification

No GPAs provided

Complete (no verification)

Official Transcripts + No Coursework + Verification Lite*

Per Transcript and Overall GPA only

Verified (light* verification)

Official Transcripts + No Coursework + No Verification

No GPAs provided

Complete (no verification)

Unofficial Transcripts + No Coursework + No Verification

No GPAs provided

Complete (no verification)

Program Level Transcripts + Programs Can Request Verification

Programs can configure their transcript and coursework requirements in the Configuration Portal

Depends upon program configurations

No Transcripts + All Coursework + No Verification

No GPAs provided

Complete (no verification)

No Transcripts + No Coursework + No Verification

No GPAs provided

Complete (no verification)

* Light verification/Verification Lite means only limited GPA calculations will show and if any data point from the transcript is missing, GPAs may not be available.

Professional Transcript Entry

You can configure the payment processor for Professional Transcript Entry (PTE) fees here. Enter the required account information and click Save. Note that the payment processor displayed here matches the payment processor selected for the CAS under Payments and Fees.

Standardized Tests

You can limit the maximum number of attempts an applicant can report for each standardized test using the Max Allowed field.

All Sections

To edit the tile name:

  1. Click the edit icon.
  2. Enter the new name.
  3. Click the checkmark icon.

If you want to edit the instructional text to this tile:

  1. Click the edit icon.
  2. Enter your text. You can use the formatting options to further customize your text.
  3. Click Save.

If available, select if you want this tile to be available only within a specified date range:

  1. Click the toggle switch to On.
  2. Select the start date. This is the date that the tile will appear for applicants.
  3. Select the end date. This is the last date that applicants can submit answers for this tile. They will continue to view this tile after the end date but cannot edit it.
  4. Click Save.

You can view the existing question blocks. Select which question blocks you want to have active. You can reorder them by dragging and dropping.

Manage Section Types

Certain application sections have section types; for example, the Achievements section has the Awards, Honors, Presentations, etc. section types. You can add, delete, rename, and reorder the section types for the following sections:

  • Achievements
  • Credentials & Certifications
  • Experiences
  • Memberships
  • Residencies & Fellowships
  • Standardized Tests

To add a section type,

  1. Click the expand icon next to Types.
  2. Click Add Type.
  3. Select the section type from the drop-down.
  4. Edit the section type name, if desired. Note that this only changes the section type name in the Applicant Portal, not WebAdMIT.
  5. Click Save.

Once your section type is added, you can:

  • Edit it by clicking the edit icon.
  • Delete it by clicking the trash icon.
  • Reorder your section types by dragging and dropping.

Add Standard Question Blocks and Questions

You can add standard question blocks that include pre-configured questions. These are the same question blocks that are offered in the BRD. Each standard question block has a brief description and can be edited to another version or deleted. Note that these are only available for the following quadrants and tiles:

  • Personal Information
    • Biographic Information
    • Citizenship Information
    • Contact Information
    • Environmental Factors
    • Family Information
    • Military History
    • Other Information
    • Race & Ethnicity
  • Academic History
    • High School Attended (3 versions)
  • Supporting Information
    • Observation Hours

To activate a standard question block:

  1. Click Add Question Block.
  2. Select Standard from the Block Type.
  3. Click Next.
  4. Select the question block from the Standard Block drop-down.
  5. Select the Question Set. Review the definition for more information.
  6. Click Save.

Add Custom Question Blocks and Questions

You can also add custom question blocks and questions.

  1. Click Add Question Block.
  2. Select Custom from the Block Type.
  3. Click Next.
  4. Enter the question block title.
  5. Enter your instructions. You can use the formatting options to further customize your text.
  6. Click Save & Add Questions.
  7. If the CAS uses Extended Profile, select if the question is a Custom Question or a Reference Question (i.e., a question reused from the Extended Profile section). Reference Questions include a disclaimer with a link back to Extended Profile.
  8. Enter the question text.
  9. Select if the question is required.
  10. Under Short Field Name, enter a unique name for the custom question. This name can be used to quickly identify the same question across cycles. You can also alter the question text while keeping the same Short Field Name. This field is limited to a maximum of 150 characters, cannot contain spaces, and must be unique to the CAS and cycle.
  11. Select the answer type.
    • Multiple Choice: questions can be single or multiple answers. Single answer questions appear as drop-downs for applicants to select from. Applicants can choose only one response. Multiple answer questions appear with checkboxes for applicants to select. Applicants can choose one or more responses.
      1. Select the input type.
      2. Enter the answer option values. You can choose to enter export codes, where you create codes to pair with the answers. Alternatively, click Browse and upload a CSV file with the answer option values and export codes.
      3. Click Add Option to add additional options, if necessary. Click the delete icon to remove any answers.
    • Essay: questions appear with a text box where applicants can type their response.
      • Enter the maximum characters an applicant can enter. This includes spaces and punctuation.
    • Either/Or: questions appear with radio buttons where applicants can choose from two responses.
      • Enter the answer option values. You can choose to enter export codes, where you create codes to pair with the answers.
    • Section Text Box: A block of instructional text that you can insert to provide applicants with additional information. This is not an actual question, so applicants can't enter a response. We recommend only using this option if you have a very specific use case.
    • Date: questions appear with a text box where applicants must enter their response in date format via a calendar picker.
    • Numeric: questions appear with a text box where applicants must enter a number.
      1. Enter the maximum number of characters (not including decimal points).
      2. Select if numbers over 999 will automatically be formatted with proper commas.
      3. Enter the number of decimal places.
  12. Click Add Another Question. If finished, click Save & Close.

Once your question block is added, you can:

  • Edit it by clicking Edit.
  • Add additional questions by clicking Add Question.
  • Delete it by clicking Delete. If you delete a question set, all questions under that question set are also deleted. 
  • Minimize its questions by clicking the arrow.
  • Reorder your question sets by dragging and dropping.

Once your question is added, you can:

  • Edit it by clicking the edit icon.
  • Delete it by clicking the trash icon.
  • Reorder your questions within and across custom question blocks by dragging and dropping.

Add Question Rules

Once you add custom question blocks and questions, you can configure Question Rules. Question Rules allow you to define how applicants interact with questions and answer options.

Question Rules can only be configured for custom questions on quadrant subsections (e.g., the Other Information section). You can also only configure them once you have created custom questions.

Question Visibility

The Question Visibility rule allows you to hide specific questions until an applicant enters an answer and/or meets specified conditions. You create Conditions that display additional questions, known as Affected Questions, based on the applicant’s answers.

For example, if “Other” is an answer option for a “How did you hear about us?” question (Condition), you can set a secondary question of “If Other, please explain” (Affected Question) to appear when an applicant selects “Other.”

To configure question visibility:

  1. Click Question Rules.
  2. Click Add Rule.
  3. Select Question Visibility from Rule Type and click Next.
  4. Select if ANY of these conditions can be true. or ALL of these conditions can be true.
    • If you select ANY of these conditions can be true., the Affected Question appears once the applicant meets any of the conditions you specify. All answer options appear as checkboxes.
    • If you select ALL of these conditions can be true., the Affected Question appears once the applicant meets all the specified conditions. All answer options appear as radio options, unless the Question is configured as Multiple Choice; if this is the case, those answer options appear as checkboxes.
  5. Next, select the Condition. This is the question that the applicant must answer to show the Affected Question. All configured questions with selectable answers are available.
  6. Click Add Condition to add another condition, as needed. If finished, click Next.
  7. Select your Affected Question or Question Block from the list. This is the Question or Question Block that you want to hide until an applicant answers the Condition. Select as many Affected Questions and Question Blocks as needed.
  8. Click Next.
  9. Enter a Question Rule name. There is no character count minimum and special characters are allowed.
  10. Click Save.

Once saved, the rule appears on the section's Question Rules page. You can:

  • Edit the Condition(s) by clicking Edit Rule, then Condition(s).
  • Edit the Affected Question(s) by clicking Edit Rule, then Affected Question(s).
  • Edit the Question Rule name by clicking Edit Rule, then Name.
  • Delete the Question Rule by clicking Delete Rule.
  • Minimize the Question Rule by clicking the arrow.
Conditional Answer Options

The Conditional Answer Options rule allows you to display different answer options based on an applicant’s answer to a specific question. In other words, you can "link" questions together so that an applicant’s answer to Question 1 (Trigger Question) changes the answer options that appear for Question 2 (Affected Question).

For example, you want to ask applicants "What is your Major?" (Trigger Question). You want the answer options to the subsequent question, "What is your Concentration?" (Affected Question) to change based on the applicant’s answer to Question 1. So, if an applicant selects "Biology" for the Trigger Question, the options for the Affected Question will be "Microbiology," "Cellular Biology," etc., and if an applicant selects "Chemistry" for the Trigger Question, the options for the Affected Question will be "Inorganic Chemistry," "Organic Chemistry," etc.

To configure conditional answer options:

  1. Click Question Rules.
  2. Click Add Rule.
  3. Select Conditional Answer Options from Rule Type and click Next.
  4. Select the Trigger Question. This is the question that will be answered first and will change the answer options of the Affected Question.
  5. Select the Affected Question. This is the question whose answer options will change based on the answer to a separate Trigger Question.
  6. Click Next.
  7. Next, create Answer Set Configurations for both the Trigger and Affected Questions. Select the answer option for the Trigger Question on the left that will change the answer options available for the Affected Question on the right.
  8. Click Add Answer Set to add more answer sets, as needed.
  9. Click Next.
  10. Enter a Question Rule name. There is no character count minimum and special characters are allowed.
  11. Click Save.

Once saved, the rule appears on the section's Question Rules page. You can:

  • Edit the Answer Set(s) by clicking Edit Rule, then Answer Sets.
  • Delete the Answer Set(s) by clicking Edit Rule, then Answer Sets, and then Delete Answer Set.
  • Edit the Question Rule name by clicking Edit Rule, then Name.
  • Delete the Question Rule by clicking Delete Rule.
  • Minimize the Question Rule by clicking the arrow.

 

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