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Updating Your CSDCAS Application (Academic Update)

Academic Update

During the Academic Update period, you can update planned or in-progress coursework that you completed since your application was originally verified. Academic Update is an optional process, but many programs require it; check with your programs to determine their specific requirements.

To qualify for Academic Update, you must meet the following requirement:

  • Your application must be Verified by January 15, 2019. 
  • You must have final grades for all courses within the terms you want to update. When you submit an update, you must move the entire term from in-progress to complete.
  • You must submit updated transcripts to CSDCAS after you submit your Academic Update (see Updating Coursework below). Transcripts received prior to this will not qualify and you need will need to submit new ones. 

Timeframe for Updating Coursework

Updates are available within the following timeframe:

  • December 14, 2018 and February 15, 2019

You will receive an email when the Academic Update period is open and available. It is your responsibility to update your courses during this time period. CSDCAS cannot update your coursework for you. Additionally, if you do not submit your updates by February 15, 2019, CSDCAS cannot update your GPA calculations. 

Note that coursework updates can only be submitted once during the Academic Update period so be sure that you include all your updates before submitting. 

Transcript Requirements

Updated coursework will be verified. Arrange for your updated official transcripts to be sent directly to CSDCAS as soon as you receive an email confirmation from CSDCAS confirming that your Academic Update was successfully submitted. Do not request that transcripts be sent to CSDCAS beforehand; they will not qualify for Academic Update and will need to re-submitted. 

Transcripts do not need to be received by February 15, 2019 in order to be processed, but you must update your coursework in the application before this date. Once your new transcripts are received, your new coursework is placed in line to be verified. Verifications occur in chronological order and on average take two weeks to complete. You will receive an email when your Academic Update is verified. 

Note that your application status will remain as Verified throughout the Academic Update process. 

GPA Updates

Since updated coursework is verified, new grades will be factored into your existing CSDCAS GPAs and will be made available to your programs.

Updating Your Coursework for Academic Update

To update your coursework:

  1. Ensure your application's status is Verified and that the Academic Update period has opened. 
  2. Navigate to the Academic History section. 
  3. Click Transcript Entry
  4. Click Edit under the school you are updating. 
  5. Click the blue pencil next to the term you are updating (if you need to add a new term, click Add Term).
  6. Change the In Progress/Planned box to Completed.
  7. Update your courses, credits, and grades.
  8. Click Save All
  9. Click Update my application to send the updated information to your programs.

Other Application Updates

Once you submit your application, most sections are locked to prevent edits. Updates you can make include:

  • Editing your contact information.
  • Editing your profile information (username, password, security question, etc.).
  • Adding programs with deadlines that have not yet passed.
  • Editing or deleting evaluations that remain incomplete. 
  • Adding new test scores, experiences, achievements, and/or certifications, if applicable (you are unable to edit or delete existing entries). 
  • Editing program materials for programs you have not yet submitted to (programs you have already submitted to will be locked).

If you have updates for other sections of your application, submit these updates directly to your programs.

Updating Coursework 

After your application is Verified, you can make updates to courses you listed as in-progress or planned, as well as add courses that are planned for the next term. When you submit an update, you must move the entire term from in-progress to complete. You cannot update terms that are already Verified or add terms from previous years (e.g., you forgot to add a term from 2014).

To update your coursework:

  1. Ensure your application's status is Verified and that the Academic Update period has opened. 
  2. Navigate to the Academic History section. 
  3. Click Transcript Entry
  4. Click Edit under the school you are updating. 
  5. Click the blue pencil next to the term you are updating (if you need to add a new term, click Add Term).
  6. Change the In Progress/Planned box to Completed.
  7. Update your courses, credits, and grades.
  8. Click Save All
  9. Click Update my application to send the updated information to your programs.
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