College Coursework

1. Click Add A Course under the appropriate term.
2. Enter the course code. Department prefixes and course numbers must exactly match what appears on your official transcript. Some courses may populate from a drop-down that appears as you type the course. These are pre-loaded courses from ASSIST. If your course does not appear on the list, please complete the entry with the course subject and number as listed on your transcript.
3. Enter the course title. You can abbreviate it if it does not fit in the text box.
4. Select the course subject area. In most cases, it corresponds to the course subject code. This field does not default with a value. Make sure to select a subject for each course line. The system will not let you save the page without a subject identified for each course. If you are unable to find a similar subject, select the closest related subject if available. If there is no corresponding subject, select Special Topics.
5. Enter the course credits exactly as they appear on your transcript. See the Course Credits section below for more details.
6. Enter the grade exactly as it appears on your transcript, including any pluses or minuses. Refer to Cal State Apply Grade Values Chart for conversion charts, if necessary.
   • If your grades are listed as "BA," "CB," or "DC," you must list them as "AB," "BC," and "CD" in order for the system to recognize them.
   • If your grades are listed as numbers (e.g., 93), enter them exactly as they appear on your transcript. They will automatically convert to the equivalent CAS letter grade.
7. The CAS Grade populates automatically. This allows us to standardize your coursework for all programs and cannot be edited.
8. Click Save All.
9. Continue adding courses, as needed.

You should enter any courses that you are currently taking or plan to take in the near future. This is not required, but is strongly recommended, as some programs require it. Note, however, that any term containing In Progress/Planned courses cannot be marked as complete; the entire term must be marked as In Progress/Planned. Contact your programs to determine if they require planned or in-progress coursework to be listed. Once you complete in-progress courses, you can update them in the application.

1. Make sure that you selected In Progress/Planned for the term you're listing the course under. This alerts the system that you aren't required to enter a grade for this course.
2. Enter the course code.
3. Enter the course title. You can abbreviate it if it does not fit in the text box.
4. Select the course subject. If you're unsure, make your best guess.
5. Enter the expected course credits. Depending on the format of your credits, you may need to convert them. See the Course Credits section below for more details.
6. Click Save.
7. Continue adding courses, as needed.

Once you have added all your courses, select Yes under the Have you completed entering your transcript? question.

If your institution uses a narrative transcript, enter your coursework as described above. If the transcript lists "suggested" credits and/or grades, be sure to enter those as well; otherwise, list the course credits as "0.0" and the grades as "Pass."

Your programs will see the list of classes you took, along with a copy of the official narrative transcript that you submit.

For admission purposes, the CSU honors the grading policies of the institution where credit was earned by accepting official transcript entries, including those reflecting academic renewal, repeat, and incomplete grades.

If you have repeated coursework, enter your coursework as described above and:

• If the original attempt is excluded from the transcript GPA and you have a grade for the repeated attempt, enter "RP" for the original attempt's grade.
• If the original attempt is excluded from the transcript GPA, but your repeated attempt is in progress, enter the original attempt's grade.

If your college offers academic renewal, enter your coursework as described above and enter "AR" for courses listed as academic renewal on the transcript.

If your course credits are mostly in "3.0," "4.0," or "5.0" format, then your transcript is listing normal semester, trimester, or quarter credits and no conversion is necessary. Enter the credits exactly as they appear on your transcript.

There are two box values for credit. The first is the whole credit value. The second box is for fractional credit values and defaults to 00. To change this, select a value from the drop-down. For example, a course that is 3.5 credits would have a value of 3 in the first box and then .5 in the second.

If credits automatically populate from the Course Code drop-down, double-check the values match what is listed on your transcript.

If all of your course credits are listed in "1.0" or "0.50" format, then your transcript is listing credit units and you need to perform a conversion. Check the back of your transcript for a conversion ratio, which will say something like "1 unit is equivalent to 4 semester hours."

If there is no conversion on the back of your transcript, contact your registrar's office to determine the conversion ratio. Then, convert the credits by multiplying the number of units listed on your transcript by the conversion factor. For example, if your conversion is 1 unit = 4 hours and your transcript lists 1 unit for a course, you would enter 4.00 credits on your application. If 0.50 is listed, you would enter 2.00.

Review Cal State Apply Grade Value Charts to view some Canadian institutions' unit conversion ratios.

If your transcript lists labs separately, you must list them as separate courses on your application as well. Record the labs exactly as they appear on your transcript. If your transcript combines lab and lecture courses into one course, list it as one course on your application.

You can only list test credits if they were awarded by one of the schools you attended and they appear on your transcript. Test credit types include Advanced Placement (AP), International Baccalaureate (IB), CLEP, DANTE, Regents, and courses you "tested out of" at college or university. List these credits under your first term at the school that awarded you the credit and enter "CR" as the grade. If no course prefix or number appears on the transcript, enter "N/A" for Not Applicable.

For each course, you must identify if the course is transferable by checking the box at the end of the course entry row. The course numbering system on the back of the transcript or in the course catalog often indicates college level- or bachelor degree-applicable courses. California Community College students can use ASSIST.org to view CSU transferability. College preparative, remedial, or vocational coursework are not transferable. If you are uncertain, check with a transfer counselor at your college. Courses entered with data populating from ASSIST will have the box checked automatically. It is important to make sure you have all courses correctly classified since transferable courses are used to calculate admission GPA.