Manage Locations and Supervisors

1. Click Training.
2. Click [Training Site]s.
3. Click Add a [Training Site].
4. Type and select an existing [training site] or enter a new one.
5. Complete all required fields.
6. Under Location Type, select the [training site] that best matches.
7. Under Issue Area, select all applicable areas for the [training site].
8. Under Supervisors, link the appropriate supervisor to the [training site].
9. Click Save.

If your program no longer works with a [training site], you can mark it as inactive. This does not affect any [placement]s or activities previously logged by your [trainee]s but does prevent [trainee]s from selecting the [training site] for new [placement]s and activities.

1. Click Training.
2. Click [Training Site]s.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the [training site] name.
5. Under the Status drop-down, select Inactive.
6. Click Save.

You can identify a supervisor's registration and account statuses in the Supervisors section. To find the status:

1. Click Training.
2. Click Supervisors.
3. Click on the supervisor's name.
4. View the registration status at the bottom.

1. Click Training.
2. Click Supervisors.
3. Click Add a Supervisor.
4. Complete all required fields. Supervisors can complete their profile information when they log in to their account. If you do not require the supervisor to complete certain fields, enter N/A.
5. Under [Training Site]s, select which [training site]s a supervisor is linked to.
6. Click Save.

Once you've added a supervisor, they'll receive an automated email inviting them to set up their account. To avoid any confusion on their part, we recommend you use the following template to email supervisors ahead of time to let them know about [CAS NAME] and to expect this email. We also recommend you periodically review new supervisor accounts to ensure they have been activated, and if not, you can always re-send the email invitation or email them separately.

You can only update a supervisor's account, including changing their email address, if they have not completed their account setup. The supervisor's Registration status must be Invited.

1. Click Training.
2. Click Supervisors.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the supervisor's name.
5. Update any fields, as needed.
6. Click Save or Save and Resend Invitation to send a new email invitation.

[CAS NAME] automatically sends supervisors an email invitation. If the supervisor doesn't receive an email invitation, recommend that they:

• Check their spam and junk folders.
• Contact their IT department and safe-list [no-reply@time2track.com].
• Confirm with you that their account is set up with the correct email address.

To resend an email invitation:

1. Click Training.
2. Click Supervisors.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the supervisor's name.
5. Confirm the correct email address is listed.
6. Click Save and Resend Invitation to send a new email invitation.

If your program no longer works with a supervisor, you can mark that supervisor's account as inactive. This does not affect any [placement]s or activities previously logged by your [trainee]s but does prevent [trainee]s from selecting the supervisor for new [placement]s and activities. Note that you cannot delete a supervisor's account.

1. Click Training.
2. Click Supervisors.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the supervisor's name.
5. Under the Status drop-down, select Inactive.
6. Click Save.