Skip to main content

Manage Faculty

This page applies to Compact2Learn institutional administrators.

Faculty members can:

  • Approve and reject student activities on behalf of a supervisor, if necessary.
  • Verify and un-approve student activities already approved by a supervisor.
  • Verify and un-reject student activities already rejected by a supervisor.
  • Un-verify student activities for supervisors to edit.
  • Complete forms and evaluations.

You must first create the faculty member's account before they can access their students in Compact2Learn. Compact2Learn then sends the faculty member an automatic email invitation. Once you add a faculty member to Compact2Learn, your students can add them to a experience.

Faculty Statuses

You can identify a faculty member's account status in the Faculty section. To find the status:

  1. Click Training.
  2. Click Faculty.
  3. The account status is listed under the Status column.

Account Status

  • Active: students can select this faculty member when creating experiences.
  • Invited: you created the faculty member's account and the registration email was sent, but the faculty member has not logged in to Compact2Learn to register their account.

Add a Faculty Member

  1. Click Training.
  2. Click Faculty.
  3. Click Add a Faculty.
  4. Complete all required fields.
  5. Click Save.

Once you've added a faculty member, they'll receive an automated email inviting them to set up their account. To avoid any confusion on their part, we recommend you use the following template to email faculty ahead of time to let them know about Compact2Learn and to expect this email.

New Faculty Template Email 

Dear Faculty,

We are pleased to announce that we will be partnering with Compact2Learn to better manage our students’ service or civic engagement programs and data. This change means that we will be replacing our current tracking process with Compact2Learn’s online management capabilities. Students will use Compact2Learn to log their activities and submit those activities to their supervisor for approval. As a faculty member, you'll be able to view your students' activities—including approvals by supervisors—and verify those activities, if desired. Additionally, you'll use Compact2Learn to view or complete forms and evaluations.

As part of this transition, we need your help! You'll be receiving an email invitation from Compact2Learn to sign up for your free faculty account, which will take less than five minutes. Because we are moving quickly to get this software implemented, we ask that you log in and complete your account set-up within five business days of receiving that email. 

Once you’ve set up your account, students will be able to submit activities to you for approval and you'll be able to receive forms and evaluations. We strongly encourage you to review the Quick Start Guide for Faculty and reach out to customer service if you need technical assistance. 

If you have any questions, please do not hesitate to contact us.

Update a Faculty Member Account

You can only update a faculty member's account, including changing their email address, if they have not completed their account setup. The faculty member's status must be Invited.

  1. Click Training.
  2. Click Faculty.
  3. Use the filter options to narrow your results, if needed.
  4. Under the Name column, click the faculty member's name.
  5. Update any fields, as needed.
  6. Click Save or Save and Resend Invitation to send a new email invitation.

Resend an Email Invitation

Compact2Learn automatically sends faculty members an email invitation. If the faculty member doesn't receive an email invitation, recommend that they:

  • Check their spam and junk folders.
  • Contact their IT department and safe-list
  • Confirm with you that their account is set up with the correct email address.

To resend an email invitation:

  1. Click Training.
  2. Click Faculty.
  3. Use the filter options to narrow your results, if needed.
  4. Under the Name column, click the faculty member's name.
  5. Confirm the correct email address is listed.
  6. Click Save and Resend Invitation to send a new email invitation.

Delete a Faculty Member

You can delete a faculty member only if they are not linked to experiences or have reviewed student activities. Note that this cannot be undone.

  1. Click Training.
  2. Click Faculty.
  3. Click the trash icon.
  4. Click Delete this faculty member.
  • Was this article helpful?