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Configure Your Experiences

This page applies to Compact2Learn students.

You can use experiences to track the details and hours of your service and volunteer experiences.

Create Experiences

You must create a experience for each training experience. This includes adding separate experiences for each location, each course, and each new term.

  1. Under Settings, click Experiences.
  2. Click Add an Experience.
  3. Select the experience type, location, and term.
  4. Select a faculty member, if available. Note that each program decides if you can select a faculty member in experiences. When you select a faculty member, they can access your experience hours.
  5. Select your preferred supervisor. This becomes your default selection, though you can add other supervisors to each activity.
  6. Click Save.

The options available for experience type, location, term, and supervisor are all created by your program. If additional options need to be added, contact your institutional administrator.

Edit Experiences

If you need to edit the details of experiences:

  1. Under Settings, click Experiences.
  2. Click the experience name under the Location column.
  3. Add or update the experience details. Note that some details are locked from editing once activities, forms, and evaluations are logged or sent.
  4. Click Save.

Delete Experiences

You can only delete experiences if no activities or forms are linked with them.

  1. Under Settings, click Experiences.
  2. Click the trash icon.
  3. Click Delete this experience. Note that you cannot undo this action.

Add Activities to New Experiences

Once you have experiences, you can add activities and service hours to them.

  1. Click Activities.
  2. Click Add a New Activity.
  3. Under Experience, select the appropriate experience. The experience name consists of the experience type, location, term, and faculty member you selected when you created it.
  4. Complete all required fields.
  5. Click Save.

Add Experiences to Existing Activities

If you already have recorded activities or service hours, you can edit those existing activities and add your experiences and supervisors to them. You can do this both individually and in a batch. You must match your activities to the experience and supervisor; otherwise, Compact2Learn doesn't know which supervisors to send your service activities, forms, and evaluations to for approval or completion.

You can view which activities have experiences and supervisors by clicking Activities, then List. Experience and supervisor data is located under the Setting / Experience / Supervisor column.

Add Individual Activities to Experiences

  1. Click Activities.
  2. Under the Type column, click the activity name.
  3. Select the experience and supervisor.
  4. Click Save.

Add Activities to Experiences in Batch

You can update up to 25 activities in a batch each time. Be aware that all activities must be on the same page when updating in batch; if you have multiple pages of activities, you must make your updates for each page of activities.

  1. Click Activities.
  2. Click List.
  3. Click Advanced Filters.
  4. Under Experience, select None.
  5. If necessary, use additional filters to narrow your results.
  6. Click Filter.
  7. Click the checkboxes for the activities you want to match the experience to in a batch. You can also click the checkbox next to Status to select all activities.
  8. Under the Choose bulk action... drop-down, click Change experience and supervisor.
  9. Select the experience and supervisor from the drop-downs.
  10. Click Update.

Once you finish updating your activities, click Clear to remove any filters.

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