Before You Begin
Recommendations (sometimes called Letters of Evaluation, Letters of Reference, or Letters of Recommendation) must be electronically submitted via the Evaluator Portal by the recommenders themselves. Recommendations cannot be completed or submitted by the applicant or another party on the recommender's behalf.
We are not responsible for verifying a recommender's identity. If a discrepancy is found, we reserve the right to contact the applicant or recommender to investigate and to share the discrepancy without comment with all sites.
The instructions below will help ensure the recommendation process goes smoothly.
- All recommendations must be submitted electronically.
- Research each site's requirements. You should determine whether your sites have specific requirements regarding recommendation roles or relationships before listing recommenders on your application. Many sites have strict guidelines and completed recommendations cannot be removed or replaced. As a rule, recommendations from coworkers, an employee you supervised, relatives, or personal/family friends are deemed inappropriate and could be detrimental to your application.
- Choose your recommenders early in the application process to ensure they have adequate time to submit your recommendation.
- Prepare your recommenders. Once you choose your recommenders, be sure to inform them about the process and that they will be completing the recommendation electronically. We recommend getting their preferred email address and asking that they monitor that inbox for your recommendation request (which will come from email@example.com), including any junk or spam folders.
You are required to enter information for 3 letters of recommendation. One letter must be submitted from each of the following types of recommenders:
- Other (academic, professional, or a letter from your program director)
You must submit a recommendation request for all three recommendations in order to submit your application. All three recommendations must be completed in order for your application to be considered complete.
There are three parts to a recommendation:
- A profile section where recommenders enter their contact information in case your site needs to get in touch with them. Recommenders can also correct any errors to their name or title.
- A ratings section where your recommenders evaluate you on several different criteria.
- A letter of recommendation which must be uploaded in .PDF, .RTF, .DOC, or .DOCX format. Please note the file size limit for letters is 5 MB. Because all recommendations are sent to each site the applicant applies to, recommendations should be general in their form of address (use "to whom it may concern," etc.) and avoid referring to any specific site in their letter.
Submit a Recommendation Request
- In the Recommendations section, click Create Recommendation Request.
- Enter the recommender's full name and email address.
- Select the date by which you would like this recommendation completed. We recommend selecting a date that is at least four weeks before your earliest deadline.
- Enter a brief message or note for the recommender.
- Select whether you want to waive your right of access to the recommendation. See Waiver below.
- Click the checkboxes to indicate your permission for us (and programs) to contact your recommenders.
- Click Save This Recommendation Request to submit it. Once you do so, an email is immediately sent to the recommender.
- Confirm with your recommenders that they received the email notification.
- Use the Check Status tab to monitor the status of your recommendations. Completed recommendations are marked as "Complete" and have a Complete Date listed. Follow up with your recommenders if their recommendations are still marked as "Requested" or "Accepted." It is your responsibility to ensure that recommendation requests are received and completed on time. We will not notify applicants about missing recommendations.
Change the Recommender's Email Address
If you entered an incorrect email address for an recommender, or if your recommender asks that you send the request to a different email address, you must delete the request and then re-add it with the correct email.
The Family Education Rights and Privacy Act of 1974 (FERPA) gives you the right to access recommendations unless you choose to waive your right of inspection and review. Prior to requesting an recommendation, you are required to indicate whether you wish to waive your rights. NAFCAS will release your decision to waive or not waive access to your recommenders and designated programs. Your waiver decision serves the same purpose as a legal signature and is binding.
Selecting Yes indicates to programs that your recommender completed their recommendation with the understanding that you would not be able to view it. This means you will not be able to see the content of the recommendation. Programs may view this type of recommendation as a more accurate representation of an applicant's qualifications.
Selecting No indicates to programs that your recommender completed their recommendation with the understanding that you may choose to view it in the future. Selecting this option does not allow you to view your recommendation via the application. If you do not waive your right to view the recommendation, you may ask your recommender for a copy of the recommendation. Programs may view this type of recommendation as a less accurate representation of an applicant's qualifications.
Once you make a selection, you can't change it, so consider the choices carefully.