Release 5 – June 5, 2022

New Features and Enhancements

CAS Application Enhancements

Liaison’s suite of portals work together to help you collect and manage applications. The CAS application, also referred to as the Applicant Portal, is the system where applicants find and apply to your programs. You receive these applications in WebAdMIT or Liaison Outcomes, where you perform your review processes. The appearance of your program and your requirements are customized in the Configuration Portal, where you establish the program-specific elements that your applicants will interact with. Additionally, your program may use one or more of the following tools and platforms:

Analytics by Liaison and Othot: advanced analytics solutions and data reporting tools.
API: a data integration tool.
Applicant Gateway: a platform for applicants who have already submitted their CAS application to complete and upload additional materials requested by their programs.
Enrollment Marketing and TargetX: customer relationship management (CRM) systems for student lifecycle management.
Letters by Liaison: a platform for evaluators to submit their letters of recommendation.
SlideRoom: a platform for collecting digital portfolios.
Time2Track: a platform for tracking, verifying, and managing experiences.

Notification Banner on Dashboard

This enhancement must be approved by the CAS association or UniCAS client for use in the current cycle. CAS association and UniCAS clients: contact your Account Manager for more information or to enable this feature.

A new notification banner is available for the application dashboard. CASs can choose to include up to three messages, including links, to rotate in the banner. Each time an applicant visits or refreshes the dashboard page, the banner progresses to the next message in its rotation. This enhancement allows CASs to share best tips and tricks with applicants as they complete their applications.

Applicant Portal

The notification banner appears in blue above the application quadrants (i.e., sections).

App Portal Notification Banner.png

New CLEP Foreign Language Tests

This enhancement is automatically available for use by all CASs and participating programs that collect CLEP tests in the Standardized Tests section. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Five foreign language tests are now available in CLEP:

French Level II
German Level II
Spanish Level II
Spanish with Writing I
Spanish with Writing II

Additionally, the following tests are renamed:

French Language renamed to French Level I
German Language renamed to German Level I
Spanish Language renamed to Spanish Level I

Applicant Portal

For CASs that allow applicants to self-report their CLEP test scores in the Standardized Tests section, applicants can now select these tests.

Admissions by Liaison

Where applicable, these tests appear in Admissions by Liaison in the Standardized Tests panel.

WebAdMIT

You can view these tests in the Standardized Tests panel on the Applicant Details Page. These tests are also available in the List Manager and Export Manager.

Admissions by Liaison Enhancements

The following enhancement is now available in Admissions by Liaison. All enhancements are automatically available to all CASs and participating programs using Admissions by Liaison. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Quick Messages Feature Added to Marketing Section

You can now use templates you’ve created in the Marketing section of Admissions by Liaison to send Quick Messages. These are email, voice, or text messages that are sent as a one-time message, rather than as part of a larger campaign. This is useful for notifying applicants of adjustments to things like deadlines or contact information. Along with this update, there are several corresponding changes to the user interface when working in the Marketing section.

AbL Quick Messages.png

Redesigned Campaign Pages

The Create Campaign page in the Marketing section of Admissions by Liaison has been redesigned, along with the associated Campaign pages. Included in the improvements of the new interface are:

A Run Campaign As feature, allowing you to specify which user’s permissions you’d like the Campaign to operate under. The Campaign won’t send messages to applicants or Segments that the selected user doesn’t have access to.
A Campaign Active toggle, allowing you to easily disable a Campaign temporarily if the need arises.
An Audience section, allowing you to easily identify who will receive the messages in each Campaign.

AbL Create Campaign.png

New Documentation for Admissions by Liaison

Please review the list of new reference guides, all accessible in the Admissions by Liaison Help Center.

Document	Details
Working with Campaigns	In the Marketing area of Admissions by Liaison, you can build Campaigns to map out a communication plan for audiences you need to correspond with. The documentation around Campaigns has been updated to reflect the latest user interface enhancements.
Working with Quick Messages	The Quick Messages feature allows you to send one-off messages using your Marketing templates without needing to build a Campaign.
Replace Accented Characters in Export Fields	We are building an Advanced Configuration Library for Admissions by Liaison. This library provides guidance to help you build custom configurations in the software. As it is built out, you'll find more options that you can implement to enhance the way Admissions data is presented, exported, or filtered. This configuration allows you to replace accented or other special characters with their non-accented counterparts.
Allow Filtering of Document Receipt Status	As part of your application review process, you may require applicants to submit transcripts, CV/resumes, or other documents. Using this configuration, you can create a field that allows you to filter for the applicants that have submitted these documents.

New Documentation for WebAdMIT

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document	Details
Reporting Final Decision Codes	If you run most of your admissions review process outside of WebAdMIT, learn how you can more easily batch update your applicants' final Decision Codes for reporting purposes through the Clipboard feature in WebAdMIT.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event	Date	Details
Sandbox Environment Refresh	June 6, 2022	The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.
WebAdMIT Webinar Series	Various	Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature. To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.
WebAdMIT's Evaluation Report	July 10, 2022	The mailing address fields in the Report Manager's Evaluation Report will be removed, as this information is not collected in Letters by Liaison, the Recommender Portal. Additionally, the Occupation column name misspelling will be updated.
Sandbox Environment Refresh	July 11, 2022	The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.
Experience: Liaison in Boston, MA	July 28, 2022	Experience: Liaison is our new, integrated way of delivering the professional development and networking opportunities that our partners enjoyed through the TargetX Summit, the Othot Partner Experience, the EMP Summit, and the Liaison User Conference. You can find information about the conference as well as registration on our website.
Shared Lookup Table Updates for Fall 2022	September 11, 2022	Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's Custom Export Layout (CEL) file (located under the Help panel in WebAdMIT). Lookup table change requests should be sent to your Account Manager, who will compile and review these requests prior to inclusion in the next lookup table update taking place this fall. The deadline to submit change requests was June 1, 2022. New lookup table values will appear in the Applicant Portal on September 11, 2022. For guidance on optimal implementation of the new lookup tables, please review the timeline and additional information on the Shared Lookup Table Updates for Fall 2022 page.