Release 8 – September 11, 2022

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New Features and Enhancements

CAS Application Enhancements

Liaison’s suite of portals work together to help you collect and manage applications. The CAS application, also referred to as the Applicant Portal, is the system where applicants find and apply to your programs. You receive these applications in WebAdMIT or Liaison Outcomes, where you perform your review processes. The appearance of your program and your requirements are customized in the Configuration Portal, where you establish the program-specific elements that your applicants will interact with. Additionally, your program may use one or more of the following tools and platforms:

Analytics by Liaison and Othot: advanced analytics solutions and data reporting tools.
API: a data integration tool.
Applicant Gateway: a platform for applicants who have already submitted their CAS application to complete and upload additional materials requested by their programs.
Enrollment Marketing and TargetX: customer relationship management (CRM) systems for student lifecycle management.
Letters by Liaison: a platform for evaluators to submit their letters of recommendation.
SlideRoom: a platform for collecting digital portfolios.
Time2Track: a platform for tracking, verifying, and managing experiences.

Annual Fall 2022 Lookup Updates

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables." Periodically, we update these tables to include additional response options.

The new lookup table values are now available in the Applicant Portal.

These lookup table updates impact the following portals, some of which you may use. If you created a "crosswalk" from our portals to your local data in your SIS/CRM, you may need to update this crosswalk for the newly added options. For guidance on optimal implementation of the new values, review the Shared Lookup Table Updates for Fall 2022 page.

Admissions by Liaison
Analytics by Liaison
API
WebAdMIT

Admissions by Liaison Enhancements

The following enhancements are now available in Admissions by Liaison. All enhancements are automatically available to all CASs and participating programs using Admissions by Liaison. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Decision Letters Available to Send via Email

With this enhancement, you can now send an email containing a URL that links to the decision letter you’ve generated for the applicant. To email a Decision Letter, first generate the letter for the applicant, then send them an email with the decisionLetter.publicLink variable. Creating an email template with this link allows you to send the letters easily when needed.

Admissions_2022 Release 8_Decision Letters.png

Analytics by Liaison Enhancements

The following enhancements are now available in Analytics by Liaison. All enhancements are automatically available to all CASs and participating programs using Analytics by Liaison. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Updated Demographic Dashboards (Association Users)

The demographic dashboards for association users were updated as follows:

The Age Group, Race and Ethnicity dashboard now includes a visualization for Applicant Legal Sex Distribution by Cycle. The dashboard was also renamed to Age Group, Race and Ethnicity, and Legal Sex.
A Decision Code filter was added to all demographic dashboards.

Applicant Gateway Enhancements

The following enhancements are now available in the Applicant Gateway. All enhancements are automatically available to all CASs and participating programs using the Applicant Gateway. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Copy Applicant Gateway Configuration Improvements

When copying an Applicant Gateway configuration, you can now:

Search by the Program ID and WebAdMIT Name fields.
View additional program details when hovering over a program.
View the Program ID and WebAdMIT Name fields in the Assign to Program drop-down.

Configuration Portal Enhancements

Bulk Delete Questions and Question Blocks

You can now bulk delete questions and question blocks for both program- and organization-level questions. This enhancement allows you to manage your program configurations more efficiently.

Confirm bulk deletion after using the checkboxes to multi-select questions

TargetX Enhancements

The TargetX release notes were published on Thursday, September 8. You can access them in the User Community once available.

Time2Track Enhancements

The following enhancements are now available in Compact2Learn, MyInternshipJournal, and Time2Track. All enhancements are automatically available unless otherwise noted, and no action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

Updated Report Instructions

The instructions were updated for the following reports to improve clarity:

Activity Details Report
AAPI View Report
Activity Summary Report
Demographic Summary Report
Combine Summary Report

New Documentation for Admissions by Liaison

Please review the list of new reference guides, all accessible in the Admissions by Liaison Help Center.

Document

Details

Unify Responses from Different Questions to Appear in a Single Field

If you've created custom program-level questions for your applicants, there may be some instances where separate questions are used to collect the same information. For example, you may have several programs where you ask the applicants about their desired start term. Since you're using program-level questions, the responses are stored in separate fields. This configuration allows you to combine responses to these custom questions into a single field in Admissions by Liaison.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event	Date	Details
Sandbox Environment Refresh	September 12, 2022	The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.
WebAdMIT Webinar Series	Various	Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature. To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.
Intro to WebAdMIT: Unlocking the Tools to Manage Your Applications	September 20 – 29, 2022	Register now for our Intro to WebAdMIT virtual training course. Participants who are new to WebAdMIT, or are looking for a basic refresher of the software, will learn the core functionality of WebAdMIT and how to use features together maximizing efficiency with the software. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Sandbox Environment Refresh	September 26, 2022	The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.
Connect, Engage, Enroll, Repeat: Using CAS & WebAdMIT as a Marketing Tool	October 11 – 20, 2022	Register now for our Connect, Engage, Enroll, Repeat: Using CAS & WebAdMIT as a Marketing Tool virtual training course. Participants will learn to use CAS and WebAdMIT as a recruitment and marketing communication tool. They'll learn about branding best practices as well as the features in the Configuration Portal and WebAdMIT to help with market research, identifying target audiences, and creating customized communication workflows. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Shared Lookup Table Updates for Spring 2023	November 1, 2022	Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary (located under the Help panel in WebAdMIT). Lookup table change requests should be sent to your Account Manager, who will compile and review these requests prior to inclusion in the next lookup table update taking place this fall. The deadline to submit change requests is November 1, 2022. New lookup table values will appear in the Applicant Portal on March 6, 2023 (subject to change). You can view the upcoming lookup value changes on the Shared Lookup Table Updates for Spring 2023 page.
Reviewing & Scoring Applicants: Best Practices with Assignments, Interviews, and Scoring in WebAdMIT	November 8 – 17, 2022	Register now for our Reviewing & Scoring Applicants: Best Practices with Assignments, Interviews, and Scoring in WebAdMIT virtual training course. Participants will learn how to make the best use of the Assignments and Interviews features in WebAdMIT through a series of hands-on exercises led by a WebAdMIT expert. They will learn how to rank applicants and pinpoint the most qualified candidates while networking with peers to learn how others are using WebAdMIT to achieve their admissions goals. Participants who successfully complete this course are eligible to earn 0.7 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Developing a Comprehensive Reporting Strategy	December 6 – 15, 2022	Register now for our Developing a Comprehensive Reporting Strategy virtual training course that intertwines reporting strategies with WebAdMIT functionality. Participants will explore practical approaches in creating a data reporting strategy that supports their organization’s goals. This strategy includes using data available in WebAdMIT. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.