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Release 10 – November 6, 2022

New Features and Enhancements

Admissions by Liaison Enhancements

The following enhancements are now available in Admissions by Liaison. All enhancements are automatically available to all CASs and participating programs using Admissions by Liaison. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

    Enhanced Email Designer

The new email designer allows you to create fully mobile-optimized emails, craft custom images, embed videos, and more! It also includes a file manager allowing you to store shared images. You can use the new features with Campaigns and Quick Messages.

Register for our upcoming webinar to learn more about using the new features.

Enhanced ABL Email Editor

CAS API Enhancements

The following enhancements are now available in the CAS API. All enhancements are automatically available to all CASs and participating programs using the CAS API. No action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

    Check Destination Health Before Creating a Subscription

Starting in 2022 Release 10, when you post a subscription through the CAS Subscription API, the API will send an empty, auto-generated test file to the destination system before the subscription is created to confirm that the destination system is correctly set up (i.e., a “health check”). This enhancement prevents the API from attempting to access an unreachable or misconfigured destination and alerts you to errors in the destination setup.

The test file name replaces any integer-based tokens with 0 and string-based tokens with TEST. For example:

  • Path template: CAS_pers_<casApplicantId>__<documentSubType>__<fileId>!<deliveredDate>.pdf
  • Test file: CAS_pers_0__TEST__0!2022-10-04_16:00:00.pdf
    Certifications and Observation Hours Document Subtypes

The CAS Subscription APIs now support the Certifications and Observation Hours document subtypes:

Release 10_CAS API_Certifications table.png

This enhancement allows you to capture more information for these documents through the API.

    New Program-selected Properties for the GET Applicants API

The GET Applicants (list) endpoints now return the following program-selected properties, under the selectedPrograms child node:

  • Program level
  • Program concentration
  • Program submitted date

For more information, visit the CAS API technical reference page.

Configuration Portal Enhancements

    Configure Show Document Question Rule with Organization-level Questions

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

You can use organization-level questions, which are questions shared by all programs in your organization and that applicants only need to complete once, when configuring the Show Document Question Rule. This enhancement allows you to further customize your program document requirements for individual applicants.

TargetX Enhancements

The TargetX release notes were published on Thursday, November 3. You can access them in the User Community.

Time2Track Enhancements

The following enhancements are now available in Compact2Learn, MyInternshipJournal, and Time2Track. All enhancements are automatically available unless otherwise noted, and no action is required on the part of any association, school, or program. If you have any questions about these features, contact your Account Manager or support.

    Additional Fields in AAPI Student Submission Report

The AAPI Student Submission Report now includes the following fields:

  • Date Applied
  • APPIC Member Number
  • Accreditation Status

This enhancement ensures that Directors of Clinical Training (DCTs) can extract more information about AAPI applicants and their applications.

    Upgrade AWS Servers

To improve overall performance, several of our databases and servers have been upgraded to a more recent version of AWS.

WebAdMIT Enhancements

    Retire WebAdMIT's Old User Interface

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

WebAdMIT’s old user interface is now retired, and all users have been automatically switched to the new user interface, which launched in 2017 Sprint 12. This update provides a more modern interface with easier-to-use navigation. All WebAdMIT functionality remains the same.

    PDF Download Behavior Changed in WebAdMIT

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

WebAdMIT now opens PDFs in a new browser tab, instead of placing them into your device's download folder. This enhancement gives quicker access to PDFs in WebAdMIT, improves their readability, and reduces data security risks related to storing applicant data on your device.

Note the following:

  • This enhancement does not override your browser settings. You can choose in your browser settings to download PDFs instead.
  • Document types other than PDF (e.g., .doc, .csv, .xls, .zip, etc.) in the Applicant Details page, Export Manager, PDF Manager, and Report Manager will continue to download to your computer.

This enhancement was inspired by user feedback.

    Update Order of Users on Search Page

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

User information on the Admissions Users page is now sorted in the following order:

  1. Users are alphabetized by email address, then
  2. User’s most recent cycle is listed first, then
  3. User’s CASs are alphabetized, then
  4. User’s organizations are alphabetized.

This new sort order allows you to more easily scan through and identify a user’s access to your CASs and cycles.

This enhancement was inspired by user feedback.

    User Type Filter for Association Users

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Association users can now filter by User Type on the Admissions User page. This enhancement allows you to run more focused search queries.

Release 10_WebAdMIT_Admissions Users.png

This enhancement was inspired by user feedback.

New Documentation for Admissions by Liaison

Please review the list of new reference guides, all accessible in the Admissions by Liaison Help Center.

Document

Details

New Admissions by Liaison Videos The Admissions by Liaison documentation is now being supplemented with videos. New videos are available on several topics, including Phases, Decisions, Custom Properties, and others.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event

Date

Details

Sandbox Environment Refresh

November 7, 2022

The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.

WebAdMIT Webinar Series

Various

Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature.

To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.

Reviewing & Scoring Applicants: Best Practices with Assignments, Interviews, and Scoring in WebAdMIT

November 8 – 17, 2022

Register now for our Reviewing & Scoring Applicants: Best Practices with Assignments, Interviews, and Scoring in WebAdMIT virtual training course.

Participants will learn how to make the best use of the Assignments and Interviews features in WebAdMIT through a series of hands-on exercises led by a WebAdMIT expert. They will learn how to rank applicants and pinpoint the most qualified candidates while networking with peers to learn how others are using WebAdMIT to achieve their admissions goals. Participants who successfully complete this course are eligible to earn 0.7 Continuing Education Units (CEUs).

Visit Liaison Academy to learn more about this class.

Sandbox Environment Refresh

December 5, 2022

The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.

Developing a Comprehensive Reporting Strategy

December 6 – 15, 2022

Register now for our Developing a Comprehensive Reporting Strategy virtual training course that intertwines reporting strategies with WebAdMIT functionality.

Participants will explore practical approaches for creating a data reporting strategy that supports their organization’s goals. This strategy includes using data available in WebAdMIT. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs).

Visit Liaison Academy to learn more about this class.

Shared Lookup Table Updates for Spring 2023

March 6, 2023

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary (located under the Help panel in WebAdMIT).

Lookup table change requests should be sent to your Account Manager, who will compile and review these requests prior to inclusion in the next lookup table update taking place this fall. The deadline to submit change requests was November 1, 2022. New lookup table values will appear in the Applicant Portal on March 6, 2023 (subject to change).

You can view the upcoming lookup value changes on the Shared Lookup Table Updates for Spring 2023 page.

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