Working with the Applicant Details Page
The Applicant Details page in the Medical School Portal allows you review key information for each applicant. This includes their application, contact information, evaluations, and test scores.
Finding the Applicant Details Page
To access the Applicant Details page, click on an applicant's name from any search or list.
Applicant Details Panels
Information on the Applicant Details page appears in categorized, collapsible panels. Note that the panels here cannot be reordered. You can minimize any panel by clicking the arrow icon. Review the description of each panel below.
Applicant Header
The Applicant Header displays key demographic information, including:
- Applicant Name
- Applicant ID
- Last Applicant Update
Contact Information
This panel displays the applicant's contact information, which may include:
- Current Address
- Permanent Address (if different from Current Address)
- Preferred Contact Information
- Text Authorization
Designations
This panel displays the programs that the applicant applied to, as well as:
- Application Status
- Interview Status
- Relevant Dates (the date the application was completed and submitted)
- Interview Status
- Program Details
Note that the interview information appears in real time from the Interview Portal, so long as the applicant has opted in to a release question.
Documents
This panel displays the applicant’s PDF applications transmitted from the CAS. Click Full Application PDF to download the application for each program. Depending on your browser, you may be prompted to open or save the file.
Evaluations
This panel displays the applicant's letters of evaluation (i.e., recommendation, reference). Evaluations that are required by the CAS appear in this panel as soon as they are requested by the applicant. Evaluations that are program-specific appear in this panel once the applicant has assigned them to a program.
Evaluation statuses automatically update based on evaluator behavior. The evaluation statuses include:
- Requested: the request was sent to the evaluator, but they have not accepted or declined it. They must accept the request before they can submit their evaluation.
- Accepted: the evaluator accepted the applicant's request but has not yet submitted their evaluation.
- Completed: the evaluator completed and submitted their evaluation, and the applicant has assigned it to the applicable program. If a letter was requested and completed but not yet assigned to a program, it will not show as completed here.
- Declined: the evaluator declined the evaluation request. Applicants can return to the application and request an evaluation from a new evaluator.
Note: if you are not seeing an applicant's evaluations correctly here, ensure that the applicant has assigned their evaluations to their programs (even if they haven’t yet submitted them).
Personal Information
This panel displays the applicant’s biographic Information, like their NBOME ID, NRMP ID, degree year, and date of birth.
Standardized Tests
This panel displays the applicant’s applicable tests (e.g., USMLE or COMLEX), along with their test date and official received date.
Notes
This panel displays your recorded notes and comments about the applicant. Notes entered here are visible internally only.