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Review Student Activity Requests

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This page applies to [CAS NAME] faculty members.

[Trainee]s can submit their activities for approval to both you and their supervisors in [CAS NAME]. These approval requests are similar to timesheets, as they contain a [trainee]'s activities and details of those activities. [Trainee]s can submit approval requests at any time or on a schedule you set up with them and their supervisors. You can also verify a supervisor's approval or rejection of [trainee] activities or approve or reject activities on behalf of a supervisor.

When [trainee]s submit an approval request, you will receive an email notification. Click the link in the email or log in to [CAS NAME].

Review [Trainee] Activities

You can approve or reject [trainee] activities on behalf of a supervisor. The approval request must be in the Submitted status.

Approve [Trainee] Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Approval Details to review the the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and charts.
  6. Click Approve & Verify to approve the request.
  7. Enter a comment, if needed.
  8. Click Submit.

Reject [Trainee] Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Approval Details to review the the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and charts.
  6. Click Reject & Verify to reject the request.
  7. Enter a comment explaining why the activities were rejected and what the [trainee] must do to correct the issue. [Trainee]s can resubmit an approval request after making the necessary changes.
  8. Click Submit.

Review Approved [Trainee] Activities

Once a supervisor reviews and approves [trainee] activities, you can then verify or unapprove the request. The approval request must be in the Approved status.

Verify Approved [Trainee] Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Approval Details to review the the approval request, including the associated details.
  5. Click Approval Summary to view the activities documented with graphs and charts.
  6. Click Verify to confirm the supervisor's approval.
  7. Enter a comment, if needed.
  8. Click Submit.

Unapprove Approved [Trainee] Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Approval Details to review the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and chart.
  6. Click Unapprove to reopen the approval request for the supervisor.
  7. Enter a comment explaining why you do not agree with the supervisor's approval. Supervisors can resubmit their approval or rejection.
  8. Click Submit.

Review Rejected [Trainee] Activities

Once a supervisor reviews and rejects [trainee] activities, you can then verify or un-reject the request. The approval request must be in the Rejected status.

Verify Rejected [Trainee] Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Approval Details to review the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and chart.
  6. Click Verify to confirm the supervisor's rejection.
  7. Enter a comment, if needed.
  8. Click Submit.

Un-reject Rejected [Trainee] Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Approval Details to review the approval request, including the associated details.
  5. Click Approval Summary to view the activities documented with graphs and chart.
  6. Click Un-reject to reopen the approval request for the supervisor.
  7. Enter a comment explaining why you do not agree with the supervisor's rejection. Supervisors can resubmit their approval or rejection.
  8. Click Submit.

Unverify [Trainee] Activities

Note that once you verify a request, the supervisor cannot update their approval or rejection. You can unverify your request, which then reopens the approval status for the supervisor.

  1. Click Approvals.
  2. Use the filter options to narrow your list of [trainee]s, if needed.
  3. Under the [Course] column, click the [course] name.
  4. Click Unverify to reopen the request.
  5. Enter a comment for the supervisor, if needed.
  6. Click Submit.
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