This page applies to Time2Track institutional administrators.
Transitioning between semesters means a few quick updates in Time2Track. This checklist can help you make sure your Time2Track account is up and ready for the next semester. Note that you can use the checkboxes below to record your progress.
These tasks should generally be completed at the close of each semester and/or academic year.
Confirm all necessary activities have been submitted by trainees and approved by supervisors.
Confirm all forms and evaluations have been completed.
Approve all forms and evaluations (this prevents forms and evaluations from being edited in the future).
Export any relevant semester data via Analytics.
These tasks should be completed at the beginning of each semester.
Update terms (if applicable)
Remind trainees to create new placements (if applicable)
Send account setup instructions to new trainees (if applicable)
These tasks are generally completed toward the end of your first subscription cycle (typically one year).
Complete the subscription renewal order form
Sign the sales order and pay the invoice
Review renewal and student instructions email
Send returning trainees instructions to update their subscriptions.
Send new trainees sign-up instructions.
Complete the new semester preparation tasks above.