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Liaison

Review Trainee Activity Requests

This page applies to Time2Track faculty members.

Trainees can submit their activities for approval to both you and their supervisors in Time2Track through Online Approval. These approval requests are similar to timesheets, as they contain the details of a trainee's activities. Trainees can submit approval requests at any time or on a schedule you set up with them and their supervisors. You can also verify a supervisor's approval or rejection of trainee activities.

When trainees submit an approval request, you will receive an email notification. Click the link in the email or log in to Time2Track.

Review Trainee Activities

You can approve or reject trainee activities on behalf of a supervisor. The approval request must be in the Submitted status.

Approve Trainee Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and charts.
  6. Click Approve & Verify to approve the request.
  7. Enter a comment, if needed.
  8. Click Submit.

Reject Trainee Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and charts.
  6. Click Reject & Verify to reject the request.
  7. Enter a comment explaining why the activities were rejected and what the trainee must do to correct the issue. Trainees can resubmit an approval request after making the necessary changes.
  8. Click Submit.

Review Approved Trainee Activities

Once a supervisor reviews and approves trainee activities, you can then verify or unapprove the request. The approval request must be in the Approved status.

Verify Approved Trainee Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the the approval request, including the associated details.
  5. Click Approval Summary to view the activities documented with graphs and charts.
  6. Click Verify to confirm the supervisor's approval.
  7. Enter a comment, if needed.
  8. Click Submit.

Unapprove Approved Trainee Activities

If a trainee failed a class and should not receive credit, follow these steps.

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the approval request, including the associated details.
  5. Click Approval Summary to view the activities documented with graphs and chart.
  6. Click Unapprove to reopen the approval request for the supervisor.
  7. Enter a comment explaining why you do not agree with the supervisor's approval. Supervisors can resubmit their approval or rejection.
  8. Click Submit.

Review Rejected Trainee Activities 

Once a supervisor reviews and rejects trainee activities, you can then verify or un-reject the request. The approval request must be in the Rejected status.

Verify Rejected Trainee Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the approval request, including the associated details. 
  5. Click Approval Summary to view the activities documented with graphs and chart.
  6. Click Verify to confirm the supervisor's rejection.
  7. Enter a comment, if needed.
  8. Click Submit.

Un-reject Rejected Trainee Activities

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the approval request, including the associated details.
  5. Click Approval Summary to view the activities documented with graphs and chart.
  6. Click Un-reject to reopen the approval request for the supervisor.
  7. Enter a comment explaining why you do not agree with the supervisor's rejection. Supervisors can resubmit their approval or rejection.
  8. Click Submit.

Unverify Trainee Activities

Note that once you verify a request, the supervisor cannot update their approval or rejection. You can unverify your request, which then reopens the approval status for the supervisor.

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Unverify to reopen the request.
  5. Enter a comment for the supervisor, if needed.
  6. Click Submit.
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