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Liaison

Monitor Your Trainees

This page applies to Time2Track faculty members.

Your faculty account allows you to view and monitor trainees who have identified you as their faculty member. When trainees create placements, they select a faculty member to be associated with that training site. Within Time2Track, you can view all trainees who have connected you to that training site. You can also monitor your trainee's status and run progress reports.

View Trainee Details

Your trainees are listed on the Students tab. Your trainees' status, which is listed here as well, refers to their account status.

  • Active: the trainee has a paid Time2Track subscription, using their credit card or a program's authorization key.
  • Expired: the trainee's Time2Track subscription has ended.
  • Pending: the trainee is using a free trial of Time2Track.

You can view all trainee activities as long as they are attached to a placement at your program and at least one activity has been submitted for approval for that placement. 

  1. Click Students.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Name column, click the trainee's name.
  4. Select the trainee overview or a report type. See definitions below.
  5. Under Date Range, limit your report to include activities within a certain date range.
  6. Under Level, select the level for the desired activities.
  7. Under Placement, select the trainee's placements.
  8. Under setting, select a treatment setting.
  9. If you select Consolidate Custom Types, then the trainee's custom activity types are combined with the associated, standard activity types. If you don't select this, then the trainee's custom activity type data is listed separately from the associated, standard activity types.
  10. If you select Approved Hours Only, then your report is limited to only activities approved by a supervisor.
  11. Click Filter, if needed.
  12. Click Print Signature Page to print the report details.

Overview

This page includes your trainee's details, including their Time2Track registration and expiration date, earliest activity, most recent activity, number of activities, and cumulative hours.

Activity Summary Report

This report includes a detailed view of all your trainee's activities, including graphs for their hours based on time, domain, treatment setting, placement, and type.

Demographic Summary Report

This report includes a detailed summary of the different client populations your trainees have worked with, including charts based on client age, gender, sexual orientation, race/ethnicity, and disabilities. The total number of clients by type are also listed.

Combined Summary Report

This report combines parts of the Activity Summary and Demographic Summary reports. The client demographic data and activity hours by type are listed.

Activity Details Report

This report lists all your trainee's activities, with activity and treatment setting totals. Note that the filter options for the Activity Details report differ from the other report types.

Run Trainee Reports 

You can extract your trainee information as a CSV file.

  1. Click Students.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Click Download CSV.
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