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Liaison

Review Trainee Hour Requests

This page applies to Time2Track faculty members.

Trainees can submit their hours for approval to both you and their supervisors in Time2Track through Online Approval. These approval requests are similar to timesheets, as they contain a trainee's activities and details of those activities. Trainees can submit approval requests at any time or on a schedule you set up with them and their supervisors. You can also verify a supervisor's approval or rejection of trainee hours.

When trainees submit an approval request, you will receive an email notification. Click the link in the email or log in to Time2Track.

Review Trainee Hours

You can approve or reject trainee hours on behalf of a supervisor. The approval request must be in the Submitted status.

Approve Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and chart.
  6. Click Approve & Verify to approve the request.
  7. Enter a comment, if needed.
  8. Click Submit.

Reject Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and chart.
  6. Click Reject & Verify to reject the request.
  7. Enter a comment explaining why the hours were rejected and what the trainee must do to correct the issue. Trainees can resubmit an approval request after making the necessary changes.
  8. Click Submit.

Review Approved Trainee Hours

Once a supervisor reviews and approves trainee hours, you can then verify or unapprove the request. The approval request must be in the Approved status.

Verify Approved Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and chart.
  6. Click Verify to confirm the supervisor's approval.
  7. Enter a comment, if needed.
  8. Click Submit.

Unapprove Approved Trainee Hours

If a trainee failed a class and should not receive credit, follow these steps.

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and chart.
  6. Click Unapprove to reopen the approval request for the supervisor.
  7. Enter a comment explaining why you do not agree with the supervisor's approval. Supervisors can resubmit their approval or rejection.
  8. Click Submit.

Review Rejected Trainee Hours 

Once a supervisor reviews and rejects trainee hours, you can then verify or un-reject the request. The approval request must be in the Rejected status.

Verify Rejected Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and chart.
  6. Click Verify to confirm the supervisor's rejection.
  7. Enter a comment, if needed.
  8. Click Submit.

Un-reject Rejected Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and chart.
  6. Click Un-reject to reopen the approval request for the supervisor.
  7. Enter a comment explaining why you do not agree with the supervisor's rejection. Supervisors can resubmit their approval or rejection.
  8. Click Submit.

Unverify Trainee Hours

Note that once you verify a request, the supervisor cannot update their approval or rejection. You can unverify your request, which then reopens the approval status for the supervisor.

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Course column, click the course name.
  4. Click Unverify to reopen the request.
  5. Enter a comment for the supervisor, if needed.
  6. Click Submit.
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