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Liaison

Supervisors

This page applies to Time2Track institutional administrators.

Supervisors can review and approve trainee hours and complete forms and evaluations (only for Platinum plans) in Time2Track. You must first create the supervisor's account before they can access their trainees in Time2Track. Time2Track then sends the supervisor an automatic email invitation.

Add a Supervisor

  1. Click Training.
  2. Click Supervisors.
  3. Click Add a Supervisor.
  4. Complete all required fields. Supervisors can complete their profile information when they log in to their account. If you do not require the supervisor to complete certain fields, enter N/A.
  5. Under Training Sites, select which training sites a supervisor is linked to.
  6. Click Save.

Update a Supervisor Account

You can only update a supervisor's account, including changing their email address, if they have not completed their account setup. The supervisor's status must be Invited.

  1. Click Training.
  2. Click Supervisors.
  3. Use the filter options to narrow your results, if needed.
  4. Under the Name column, click the supervisor's name.
  5. Update any fields, as needed.
  6. Click Save or Save and Resend Invitation to send a new email invitation.

Resend an Email Invitation

Time2Track automatically sends supervisors an email invitation. If the supervisor doesn't receive an email invitation, recommend that they:

  • Check their spam and junk folders.
  • Contact their IT department and safe-list no-reply@time2track.com.
  • Confirm with you that their account is set up with the correct email address.

To resend an email invitation:

  1. Click Training.
  2. Click Supervisors.
  3. Use the filter options to narrow your results, if needed.
  4. Under the Name column, click the supervisor's name.
  5. Confirm the correct email address is listed.
  6. Click Save and Resend Invitation to send a new email invitation.

Deactivate a Supervisor

If your program no longer works with a supervisor, you can mark that supervisor's account as inactive. This does not affect any placements or hours previously logged by your trainees but does prevent trainees from selecting the supervisor for new placements and activities.

  1. Click Training.
  2. Click Supervisors.
  3. Use the filter options to narrow your results, if needed.
  4. Under the Name column, click the supervisor's name.
  5. Under the Status drop-down, select Inactive.
  6. Click Save.
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