Manage Training Sites and Supervisors

1. Click Training.
2. Click Training Sites.
3. Click Add a Training Site.
4. Type and select an existing training site or enter a new one.
5. Complete all required fields.
6. Under Supervisors, link the appropriate supervisor to the training site.
7. Click Save.

If your program no longer works with a training site, you can mark it as inactive. This does not affect any placements or activities previously logged by your trainees but does prevent trainees from selecting the training site for new placements and activities.

1. Click Training.
2. Click Training Sites.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the training site name.
5. Under the Status drop-down, select Inactive.
6. Click Save.

You can identify a supervisor's registration and account statuses in the Supervisors section. To find the status:

1. Click Training.
2. Click Supervisors.
3. Click on the supervisor's name.
4. View the registration status at the bottom.

1. Click Training.
2. Click Supervisors.
3. Click Add a Supervisor.
4. Complete all required fields. Supervisors can complete their profile information when they log in to their account. If you do not require the supervisor to complete certain fields, enter N/A.
5. Under Training Sites, select which training sites a supervisor is linked to.
6. Click Save.

Once you've added a supervisor, they'll receive an automated email inviting them to set up their account. To avoid any confusion on their part, we recommend you email supervisors ahead of time to let them know about Time2Track and to expect this email. Use the following email template and edit the details to represent the features included in your program’s subscription plan. We also recommend you periodically review new supervisor accounts to ensure they have been activated, and if not, you can always re-send the email invitation or email them separately.

You can only update a supervisor's account, including changing their email address, if they have not completed their account setup. The supervisor's Registration status must be Invited.

1. Click Training.
2. Click Supervisors.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the supervisor's name.
5. Update any fields, as needed.
6. Click Save or Save and Resend Invitation to send a new email invitation.

Time2Track automatically sends supervisors an email invitation. If the supervisor doesn't receive an email invitation, recommend that they:

• Check their spam and junk folders.
• Contact their IT department and safe-list no-reply@time2track.com.
• Confirm with you that their account is set up with the correct email address.

To resend an email invitation:

1. Click Training.
2. Click Supervisors.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the supervisor's name.
5. Confirm the correct email address is listed.
6. Click Save and Resend Invitation to send a new email invitation.

If your program no longer works with a supervisor, you can mark that supervisor's account as inactive. This does not affect any placements or activities previously logged by your trainees but does prevent trainees from selecting the supervisor for new placements and activities. Note that you cannot delete a supervisor's account.

1. Click Training.
2. Click Supervisors.
3. Use the filter options to narrow your results, if needed.
4. Under the Name column, click the supervisor's name.
5. Under the Status drop-down, select Inactive.
6. Click Save.