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Liaison

Monitor Your Trainees

This page applies to Time2Track supervisors.

Your supervisor account allows you to view and monitor trainees who have identified you as their supervisor. When trainees create placements, they select a supervisor to be associated with that training site. Within Time2Track, you can view all trainees who have connected you to that training site. You can also monitor your trainee's status and run progress reports.

Note that your trainees must submit their activities for approval first before you can view them.

View Trainee Details

Your trainees are listed on the Students tab. You can only view the hours that your trainees have linked you to.

  1. Click Students.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Name column, click the trainee's name.
  4. Select the trainee overview or a report type. See definitions below.
  5. Under Date Range, limit your report to include activities within a certain date range.
  6. Under Level, select the level for the desired activities.
  7. Under Placement, select the trainee's placements.
  8. Under setting, select a treatment setting.
  9. If you select Consolidate Custom Types, then the trainee's custom activity types are combined with the associated, standard activity types. If you don't select this, then the trainee's custom activity type data is listed separately from the associated, standard activity types.
  10. If you select Approved Hours Only, then your report is limited to only activities approved by you, the supervisor.
  11. Click Filter, if needed.
  12. Click Print Signature Page to print the report details.

Overview

This page includes your trainee's details, including their Time2Track registration and expiration date, earliest activity, most recent activity, number of activities, and cumulative hours.

Activity Summary Report

This report includes a detailed view of all activities your trainees have submitted to you, including graphs for their hours based on time, domain, treatment setting, placement, and type.

Demographic Summary Report

This report includes a detailed summary of the different client populations your trainees have worked with, based on the activities they have submitted to you, including charts based on client age, gender, sexual orientation, race/ethnicity, and disabilities. The total number of clients by type are also listed.

Combined Summary Report

This report combines parts of the Activity Summary and Demographic Summary reports. The client demographic data and activity hours by type are listed.

Activity Details Report

This report lists all activities your trainees have submitted to you, with activity and treatment setting totals. Note that the filter options for the Activity Details report differ from the other report types.

Run Trainee Reports 

You can extract your trainee information as a CSV file.

  1. Click Students.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Click Download CSV.

 

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