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Liaison

Review Trainee Hour Requests

This page applies to Time2Track supervisors.

Trainees can submit their hours for approval to you in Time2Track through Online Approval. These approval requests are similar to timesheets, as they contain a trainee's activities and details of those activities. Trainees can submit approval requests at any time or on a schedule you set up with them.

When trainees submit an approval request, you will receive an email notification. Click the link in the email or log in to Time2Track.

Review Trainee Hours

You can approve or reject trainee hours. The approval request must be in the Submitted status.

Approve Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Placement column, click the placement name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and charts.
  6. Click Approve to approve the request.
  7. Enter a comment, if needed.
  8. Click Submit.

Reject Trainee Hours

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Placement column, click the placement name.
  4. Click Approval Details to review the details of the approval request, including the hours documented.
  5. Click Approval Summary to view the hours documented with graphs and charts.
  6. Click Reject to reject the request.
  7. Enter a comment explaining why the hours were rejected and what the trainee must do to correct the issue. Trainees can resubmit an approval request after making the necessary changes.
  8. Click Submit.

Unapprove Trainee Hours

Note that once you approve a request, the trainee cannot make any edits to their activities. You can unapprove the request, which then reopens the activity for editing.

  1. Click Approvals.
  2. Use the filter options to narrow your list of trainees, if needed.
  3. Under the Placement column, click the placement name.
  4. Click Unapprove to reopen the request.
  5. Enter a comment, if needed.
  6. Click Submit.

 

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