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Liaison

Backlog Hours

This page applies to Time2Track trainees.

Backlogging hours allows you to record any activities you completed before you started using Time2Track. You can record previous activities in the Activities and Clients sections.

Backlog Hours through Activities

You can enter previous activities in the Activities section. Review Log Your Activities for more information. A few suggestions when backlogging hours through activities:

  • Create a custom treatment setting first and name it Backlogged Hours. You can then select this treatment setting when creating activities. This helps you quickly identify backlogged hours.
  • Select the correct date when backlogging hours. You can filter by date range when reporting hour totals.
  • If entering recurring backlogged hours, remember to select the first date that the recurring activity took place. Additionally, confirm each of the occurrences.

If you don't have client details for previous activities, create a single activity with the total number of hours for each activity type. Some activities require a client; in these instances, create a generic client to represent the desired client type. You can use the following client codes for generic clients:

Generic Client Type

Client Code

Individual

INDIV

Couple

COUPLE

Group

GROUP

Family

FAMILY

Some reports provide the total number of different clients in demographic reports. If you enter generic client types, they are counted as one client type. If you need detailed client data in demographic reports, review Backlogging Hours through Clients below.

Backlog Hours through Clients

You can enter previous activities in the Clients section. Review Clients for more information. A few recommendations when backlogging hours through clients:

  • If you have clients who participated in groups and you want the clients to be included in demographic reports, you must add the client as an individual first, then create a group which you add them to.
  • Create a separate activity for each client and their activity type.

Example of backlogging hours for clients by activity type. For example, ICLT01 are the hours for the first individual client and ICLT02 are the hours for the second individual client.

Activity Type

Client Code

Total Number of Hours

Individual Therapy

ICLT01

10

Individual Therapy

ICLT02

8

Couples Therapy

CCLT01

12

Couples Therapy

CCLT02

16

Family Therapy

FCLT01

8

Family Therapy

FCLT02

6

Group Therapy

GCLT01

10

Group Therapy

GCLT02

12

Supervision

N/A

75

Support

N/A

200

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