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Submit Activities for Approval

This page applies to Time2Track trainees.

Once you log your activities, you can submit them to your supervisor for approval. This can be done through Online Approval or on paper. You can submit approvals as often as needed; however, confirm with your supervisor or training director to see if they have a preference.

Online Approval

If your program uses Online Approval, you can submit your activities to your supervisors for approval electronically. Your supervisors then log in to Time2Track, review your submitted hours, and approve them. Each approval request is similar to a timesheet or hour log. To see if your program uses Online Approval, check if you have the Approvals tab or contact your program.

Submit Activities for Online Approval

  1. Click Approvals.
  2. Click Make your first one! for your first Online Approval request or Submit Hours for Approval for any additional Online Approval requests.
  3. Select the placement you want to submit your activities for.
  4. Select the supervisor you want to submit your activities to. Only the supervisors you added to the activities are listed as options.
  5. Select a date range to filter your activities.
  6. Enter notes for your supervisors, if needed.
  7. Click the checkboxes for the activities you want to submit for Online Approval. You can also select all activities by clicking the checkbox next to Date.
  8. Click Submit Selected Activities for Approval. Once you do so, an email is immediately sent to your supervisor, notifying them of the approval request.

Use the Approvals tab and Activities tab, List view to monitor the status of your approval requests. Your approval statuses can include:

  • Unsubmitted: activities that have not been submitted for Online Approval.
  • Submitted: activities that have been submitted for Online Approval and are waiting for review by the supervisor.
  • Approved: activities that have been reviewed and approved by the supervisor.
  • Rejected: activities that have been returned to you by the supervisor for edits. Contact your supervisor to learn more.

If you need to change an activity after it has been submitted or approved, that activity is removed from the previous approval request and its status changes to Unsubmitted. You must resubmit that activity as a separate approval request.

Review Rejected Approval Requests

If the supervisor rejects your approval request, you must make all requested changes and resubmit your activities for approval. Note that when an approval request is rejected, all activities in that request are also rejected, even if some of those activities do not need to be changed.

  1. Click Approvals.
  2. Under the Status filter, select Rejected.
  3. Under the Placement column, click the activity name.
  4. Review any notes left by the supervisor. If the supervisor did not include a note, contact them for more information.

Update your activities, as needed. Once all changes are made, resubmit your activities following the Submit Activities for Online Approval steps above.

Delete an Approval Request

If you accidentally submitted an approval request, you can delete it. Note that you cannot undo this action.

  1. Click Approvals.
  2. Under the Status filter, select Submitted.
  3. Under the Placement column, click the activity name.
  4. Click Retract and Delete This Approval Request.

Paper Approval

If your program doesn't use Online Approval, you must print a report of your hours and submit it to your supervisor to sign.

  1. Click Reports.
  2. Select the report type you want to submit to the supervisor. Typically, this is the Activity Summary report.
  3. If necessary, use the filter options to narrow your results, then click Filter.
  4. Click Print Signature Page.
  5. Print the report and give it to your supervisor to sign.
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