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Quick Start Guide for Trainees with Group Subscriptions

This page applies to Time2Track trainees.

This guide is designed for trainees who are required by their academic program or training site to use Time2Track and who have been given an authorization key or have been instructed to purchase their own subscription. The guide outlines the key steps you need to complete to accurately set up your Time2Track account. We recommend you bookmark this page for future reference. If you have any questions or need technical support or assistance, contact customer service.




Subscription Type


Create Your Group Account:

  • Click here if you're a new user (i.e., you have never used Time2Track). 
  • Click here if you're an existing user (i.e., you have used or are using a Time2Track subscription). 

If your program is paying for your subscription, you'll need to use the program authorization key that was provided to you. If you're paying for your own subscription, you'll submit payment when you set up your account.

If you've previously used Time2Track, follow the instructions for existing accounts; if you forgot your password, you can reset it.

All subscriptions


Configure Your Placement(s)

You must set up a placement before you log any activities. Placements tell Time2Track where to route your activities for approval and your forms and evaluations for completion.

  • Gold subscriptions
  • Platinum subscriptions


Log Your Activities

Activities provide the details of your day-to-day experiences. Watch this video for a summary of how to log activities. 

All subscriptions


Submit Activities for Approval

If your institution requires your activities to be approved, you'll need to submit them to your supervisor(s). You can check the approval status of your activities at any time.

  • Gold subscriptions
  • Platinum subscriptions



Complete or Send Forms and Evaluations

Your program may ask you to initiate or complete forms and evaluations in Time2Track. Form workflows can be initiated in two ways:

  1. Forms can be sent by the institutional administrator. In this case, you'll receive an email alerting you that a form needs to be completed.

  2. Institutional administrators can attach forms to placements. In this case, you are responsible for initiating the workflow. 

Check with your program for details about how they use the forms and evaluations feature.

Platinum subscriptions


Review Time2Track Features:

Time2Track has many features that make it easy for you to track the required components of your activities. We recommend you familiarize yourself with each of these features to ensure you meet your program's tracking expectations.

All subscriptions


Download the Mobile App 

Visit the iPhone App Store or Google Play to download the app. 

All subscriptions

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