Letters of evaluations (sometimes called letters of reference or letters of recommendation) must be electronically submitted via the Evaluator Portal by the evaluators themselves. Evaluations cannot be completed or submitted by the applicant or another party on the evaluator's behalf.
VMCAS is not responsible for verifying an evaluator's identity. If a discrepancy is found, we reserve the right to contact the applicant or evaluator to investigate and to share the discrepancy without comment with all programs.
You are required to enter information for at least 3 references and a maximum of 6. Evaluators must meet the application deadline of September 15. No exceptions are possible.
Before You Begin
Evaluation/Recommendations (sometimes called Letters of Evaluation, Letters of Reference, or Letters of Recommendation) are submitted by the Evaluator/Recommenders themselves; they cannot be completed or submitted by the applicant or another party on behalf of the Evaluator/Recommender. We are not responsible for verifying Evaluator/Recommenders identities. If a discrepancy is found, we reserve the right to contact the appropriate individuals to investigate and to share the discrepancy with all programs.
Before getting started, consider the following:
- Evaluation/Recommendations must be submitted electronically by Evaluator/Recommenders using our Evaluator Portal.
- Research each program's requirements. You should determine whether your programs have specific requirements regarding reference roles or relationships before listing Evaluator/Recommenders on your application. Many programs have strict guidelines and completed Evaluation/Recommendations cannot be removed or replaced.
- Prepare your Evaluator/Recommenders. Once you choose your Evaluator/Recommenders, be sure to inform them about the process and that they will be completing the Evaluation/Recommendation electronically. We recommend getting their preferred email address and asking that they monitor that inbox for your request, including any junk or spam folders.
Submit an Evaluation Request
- In the Evaluation/Recommendations section, click Create Evaluation/Recommendation Request.
- Enter the Evaluator/Recommender's full name and email address.
- Select the date by which you would like this Evaluation/Recommendation completed. We recommend selecting a date that is at least four weeks before your earliest deadline.
- Enter a brief message or note for the Evaluator/Recommender.
- Select whether you want to waive your right of access to the Evaluation/Recommendation. See Waiver below.
- Click the checkboxes to indicate your permission for us (and programs) to contact your Evaluator/Recommenders.
- Click Save This Evaluation/Recommendation Request to submit it. Once you do so, an email is immediately sent to the Evaluator/Recommender.
- Confirm with your Evaluator/Recommenders that they received the email notification.
- Use the Check Status tab to monitor the status of your Evaluation/Recommendations. Completed Evaluation/Recommendations are marked as "Complete" and have a Complete Date listed. Follow up with your Evaluator/Recommenders if their Evaluation/Recommendations are still marked as "Requested" or "Accepted." It is your responsibility to ensure that Evaluation/Recommendation requests are received and completed on time. We will not notify applicants about missing Evaluation/Recommendations.
Change the Evaluator/Recommender's Email Address
If you entered an incorrect email address for an Evaluator/Recommender, or if your Evaluator/Recommender asks that you send the request to a different email address, you must delete the request and then re-add it with the correct email.
The Family Education Rights and Privacy Act of 1974 (FERPA) gives you the right to access letters of evaluation unless you choose to waive your right of inspection and review. Prior to requesting an evaluation, you are required to indicate whether you wish to waive your rights. VMCAS will release your decision to waive or not waive access to your evaluators and designated programs. Your waiver decision serves the same purpose as a legal signature and is binding.