Understanding the Professional Transcript Entry (PTE) Process

Professional Transcript Entry (PTE) is a service where applicants can pay an additional fee to have Liaison's PTE specialists enter their coursework. This is an optional service; contact a member of your account team to learn if your CAS offers PTE.

This service is only available for completed coursework from accredited schools. Coursework from not-listed US schools, foreign coursework, and planned/in-progress courses are not eligible for PTE and must be entered by the applicant.

The Professional Transcript Entry (PTE) guide for applicants details how an applicant applies for and approves PTE. As a brief summary, applicants who elect to use this service must:

1. Enter any coursework that is ineligible for PTE, including planned or in-progress courses and courses taken at not-listed US schools.
2. Send all CAS-required transcripts. If an applicant chooses to use PTE for completed coursework at college A, but not for completed coursework at college B, the applicant must still submit transcripts for college A and B before PTE is started.
3. Sign up and pay for PTE. This option is found at the bottom of the Transcript Entry page in the application.
4. Submit the application. Applicants can't add more colleges for PTE after they submit their application.

Once the application is submitted and the required transcripts are received, our PTE specialists will begin entering the applicant's coursework. Once PTE is completed, the applicant will receive a notification that the coursework has been entered. The applicant must review and approve the coursework first before they are moved into the Complete application status and are in a queue for verification. Note that some CASs also require applicants to have a minimum number of letters of evaluation completed first before moving into the Complete application status.

Our PTE specialists only enter the coursework listed on the transcripts; they do not correct errors for coursework the applicant may have already entered. If the applicant entered coursework and made a mistake or did not report an institution, these errors will be communicated to them during the verification process, at which point it is their responsibility to correct the errors.

As this is an optional service, fee waivers are not available for PTE.

If your CAS offers Professional Transcript Entry (PTE), where applicants can pay an additional fee to have Liaison's PTE specialists enter their coursework, then applicants are sent several emails, including:

• When the applicant submits their PTE Request and payment.
• After Liaison's PTE specialists have finished entering the applicant's coursework, and their coursework is ready to be reviewed and approved by them.
• A confirmation that they approved the PTE coursework.

Applicants who paid for PTE remain in the Received application status in WebAdMIT until their transcripts are received, coursework is entered and approved, and if applicable, other application requirements are completed (e.g., a minimum number of letters of evaluation submitted).

If your CAS allows you to view an applicant's PTE status, you'll see this information in the Applicant Header. The PTE statuses include:

• TE-Awaiting Transcripts: the applicant has not submitted all required, official transcripts to the CAS.
• TE-Ready for Work: the applicant is in queue to have their coursework entered by a PTE specialist.
• TE-Pending Approval: the applicant must approve the entered coursework before their application is given a Complete date and placed in line for verification. Note that the applicant may have to meet additional CAS requirements, such as a minimum number of evaluations completed, before being given a Complete date.
• TE-Approved: the applicant has approved the entered coursework.

To quickly find PTE applicants, filter applicants by the PTE Status field, available in the List Manager and Export Manager under the Applicant field grouping.