Release 5 – June 1, 2025

New Features and Enhancements

CAS Applicant Portal Enhancements

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Additional Validation of Social Security Number (SSN) Question

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

Some CASs have a Social Security Number (SSN) question, where applicants can enter their SSNs. To prevent applicants from entering invalid SSNs, the question logic has been updated so that an error appears when any of the following scenarios occur (note that many of these validations were previously in place):

  • All the same number (e.g., 111111111)
  • 123456789
  • 000, 9, or 666 as the first numbers (e.g., 000-12-3456, 987-65-4321, or 666-12-3456)
  • 00 as the middle two numbers (e.g., 123-00-3456)
  • 0000 as the last numbers (e.g., 123-12-0000)

This enhancement improves applicant data accuracy and reduces future issues with applicant financial aid processing, where accurate SSN information is required.

WebAdMIT Enhancements

The following enhancements are now available in WebAdMIT. If you have any questions about these features, contact a member of your account team or support.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Jump to Top Navigation for Applicant Details Page

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

The Applicant Details page, where all application data is listed, now has an arrow button that, when clicked, jumps you to the top of the page. This gives you quick navigation on a page that can become quite long to scroll through.

RN WebAdMIT Jump to Top May 2025.png

Updated Feature Manager Page Layout

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

The feature manager pages, where you can configure and manage feature templates (e.g., Local Status Manager, Export Manager, etc.), have an updated layout, making the data within the tables easier to read.

Previous Export Manager page

RN WebAdMIT Old Manager Layout May 2025.png

New Export Manager page

RN WebAdMIT New Manager Layout May 2025.png

New MFA Column in Admissions User Report

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

The Admissions Users report in the Report Manager creates a report focusing on your program's admissions users' basic information within WebAdMIT. With this enhancement, a new column has been added to the report that will indicate if the user has enabled multi-factor authentication (MFA). This gives you additional insight into your users' account setups.

RN WebAdMIT MFA in Admissions User Report May 2025.png

Updated Not Received Indicator for Transcripts and Letters of Recommendation

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

The Transcripts subpanel under the Documents panel on the Applicant Details page lists each college the applicant attended. Previously, (Pending) was listed for each college's transcript, which led to the assumption that the applicant had requested a transcript and it was in transit to the CAS. However, a CAS or program may not have required a transcript, and so the (Pending) indicator was misleading. With this enhancement, (Pending) has been updated to (Not Received) for clarification and accuracy.

RN WebAdMIT Not Received Transcripts May 2025.png

Similarly, the Evaluations panel on the Applicant Details page lists each recommender whom the applicant sends a recommendation request to, with a (Pending) indicator. However, the recommender may not have accepted the recommendation request, and so the (Pending) indicator was misleading as it led to the assumption that the recommender was in the process of submitting their recommendation. With this enhancement, (Pending) has also been updated to (Not Received) for clarification and accuracy.

RN WebAdMIT Not Received Evaluations May 2025.png

This enhancement was inspired by user feedback via the Ideas Portal.

Ongoing Maintenance

Please review the list of scheduled downtime/maintenance and product updates.

Event

Date

Details

Sandbox Environment Refresh

May 29, 2025

The WebAdMIT Sandbox environment (uat.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.

The next sandbox environment refresh is scheduled for June 26, 2025.

Coming Soon!

Please review the list of upcoming events, including product updates and regional training opportunities.

Event

Date

Details

experience: LIAISON | San Antonio

June 16–18, 2025

Refine your skills, broaden your perspectives, and elevate your strategic thinking alongside like-minded higher ed professionals at experience: LIAISON, June 16–18, 2025 in San Antonio, TX. Register now!

Shared Lookup Table Updates for Fall 2025

September 2025

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary file.

Lookup table change requests can be sent to a member of your account team, who will compile and review these requests. The last date to submit lookup table update requests is June 13, 2025.

New lookup table values will appear in the CAS Applicant Portal in September 2025 (subject to change).

Visit the Shared Lookup Table Updates page for more information.