CAS Application Locking Behavior

Overview

Applicants can edit their CAS application when their application status is In Progress or Undelivered. When their application status is Received, Complete, or Verified, the following behavior is observed for standard question blocks. Note that if a CAS has custom question blocks, the CAS decides whether those question blocks are locked after application submission.

To learn how applicant data moves into WebAdMIT, review the Transferring Applicant Data into WebAdMIT guide.

Extended Profile

Quadrant 1 – Personal Information

Section/Page	Field/Action	Status	Notes
Biographic Information	Your Legal Name	Updates allowed via Profile section
	Former Name	Editable
	My Name	Editable
	Gender	Editable
	Birth Info	Editable
	Save Button	Enabled
Contact Information	Current Address	Editable
	Permanent Address	Editable
	Email	Updates allowed via Profile section
	Telephone	Updates allowed via Profile section
	Save Button	Enabled
Citizenship Information	Citizenship	Editable only if US Citizenship Status is not US Citizen
	Residency	Editable only if US Citizenship Status is not US Citizen
	Visa	Editable only if US Citizenship Status is not US Citizen
	Save Button	Disabled	Enabled only if Citizenship, Residency, and/or Visa fields are updated
Family Information	Add new parent/guardian	Enabled
	Edit existing parent/guardian	Locked
	Delete existing parent/guardian	Locked
Race & Ethnicity	Race	Locked
	Ethnicity	Locked
	Save Button	Disabled
Other Information	Language Proficiency	Locked
	Military Status	Locked
	Military Discharge	Locked
	Infractions (license, academic, misdemeanor, felony)	Editable only if current answer is No	If an applicant changes from No to Yes, they are allowed to add the details of the infraction
	Background Information / HRSA Questions	Locked
	Social Security Number (SSN)	Locked
	Save Button	Disabled	Enabled only if Infractions fields are updated
Environmental Factors	Childhood Residency	Locked
	Family Situation	Locked
	Save Button	Disabled
Influences	Relatives in Medicine	Locked
	Interest in Field	Locked
	Prior Career	Locked
	Save Button	Disabled
Military History	Military Status	Locked
	Military Status at Enrollment	Locked
	Military Branch(es)	Locked
	Military Discharge	Editable only if current answer is No	If an applicant changes from No to Yes, they are allowed to add the details of the discharge
	Save Button	Disabled	Enabled only if Military Discharge field is updated
Release Statement	Release Questions	Editable for select CASs
	Pre-Submission Release	Editable for select CASs
	Advisor Release	Editable for select CASs
	Save Button	Disabled

Quadrant 2 – Academic History

If your CAS uses verification, applicants can't make changes to their colleges, degrees, and coursework from the time they submit until their application becomes verified. Once verified, an applicant can:

Add new colleges and degrees.
Edit existing colleges and degrees where attendance is In Progress.
Add new coursework for new colleges and new terms/academic sessions.

If your CAS does not use verification, your CAS will decide whether parts of colleges, degrees, and coursework can be edited after applicants submit their applications.

To confirm your CAS's configurations, contact a member of your account team.

Section/Page	Field/Action	Status	Notes
High Schools Attended	Add new high school	Locked	Enabled for Cal State Apply applicants only
	Edit existing high school	Enabled
	Delete high school	Locked
High School Coursework	Add new coursework	Locked
	Edit existing coursework	Locked
	Delete coursework	Locked
A-G Matching	Edit matched courses	Locked
	Save Button	Disabled
Colleges Attended	Add new colleges and degrees	Enabled	For all Colleges Attended fields and actions, review the verification behavior (listed above) Disabled for Cal State Apply applicants in the Terminal Complete status only
	Edit existing colleges and degrees	Enabled only for colleges where attendance is In Progress	Disabled for Cal State Apply applicants in the Terminal Complete status only
	Delete colleges	Locked
Transcript Entry	Add new coursework	Enabled for new colleges and new terms/academic sessions	For all Transcript Entry fields and actions, review the verification behavior (listed above)
	Edit existing coursework	Locked for completed terms/courses Enabled for planned/in progress terms/courses	Disabled for Cal State Apply applicants only
	Delete coursework	Locked for completed terms/courses
	Transcript Review (the process where an applicant tags coursework as Honors, Repeat, etc.)	Enabled only for new courses added or for courses belonging to a college that was changed from In Progress to Complete
Continuing Education Courses	Add new continuing education courses	Enabled
	Edit existing continuing education courses	Locked
	Delete continuing education courses	Locked
GPA Entries	Add new GPAs	Enabled	For all GPA Entries fields and actions, review the verification behavior (listed above)
	Edit existing GPAs	Enabled
	Delete GPAs	Locked
General Education	Edit matched courses	Editable
	Save Button	Enabled
Standardized Tests (Self Reported)	Add new test scores	Enabled
	Edit existing test scores	Enabled for tests that are Planned Locked for tests that are Taken
	Delete test scores	Locked

Quadrant 3 – Supporting Information

Section/Page	Field/Action	Status	Notes
Evaluations / Recommendations / References	Add new evaluation request	Enabled	Subject to the maximum allowed by the CAS
	Edit existing evaluation request	Allowed if evaluation/LOR not completed Locked if evaluation/LOR already completed
	Delete evaluation request	Allowed if evaluation/LOR not completed Locked if evaluation/LOR already completed
Experiences	Add new experience	Enabled
	Edit existing experience	Locked	Depending on your CAS, applicants may be able to edit in progress experiences.
	Delete experience	Locked
Achievements	Add new achievement	Enabled
	Edit existing achievement	Locked
	Delete achievement	Locked
Observation Hours	Add new observation hour	Enabled
	Edit existing observation hour	Enabled	Locked for PTCAS applicants
	Delete observation hour	Locked	Allowed for PTCAS applicants if Observation Hours configured as Send my PT observation hours to my PT supervisor for verification are not verified.
Licenses and Certifications	Add new license/certification	Enabled
	Edit existing license/certification	Locked
	Delete license/certification	Locked
Residencies and Fellowships	Add new residency/fellowship	Enabled
	Edit existing residency/fellowship	Locked
	Delete residency/fellowship	Locked
Conferences	Add new conference	Enabled
	Edit existing conference	Locked
	Delete conference	Locked
Memberships	Add new membership	Enabled
	Edit existing membership	Locked
	Delete membership	Locked
Personal Statement / Essay	Update personal statement	Locked
Documents	Add new document	Allowed for optional documents Locked for required documents	Subject to the maximum allowed by the CAS
	Delete existing document	Locked	Depending on your CAS, applicants may be able to delete existing documents.
Associate Degree for Transfer (ADT)	Add alternate campus	Editable
	Edit alternate campus	Editable
	Delete alternate campus	N/A
Redirection	Add alternate campus	Locked	Available after initial submission
	Edit alternate campus	Locked	Available after initial submission

Quadrant 4 – Program Materials

The following rules apply to applicants who have submitted their applications to programs. If an applicant adds an additional program post-submission, all fields and actions for that program will be enabled and editable.

Section/Page	Field/Action	Status	Notes
Home	N/A
Questions	Edit answers	Locked	Allowed if a program uses organization-level question blocks, and chooses that applicants can edit any of the questions included in a question block
	Delete answers	Locked
	Save Button	Disabled
Documents	Add new document	Allowed for optional documents Locked for required documents	Subject to the maximum allowed by the program
	Delete existing document	Locked
Evaluations / Recommendations	Add evaluation request	Enabled	Subject to the maximum allowed by the program
	Edit evaluation request	Allowed if evaluation/LOR not completed Locked if evaluation/LOR completed
	Delete evaluation request	Allowed if evaluation/LOR not completed Locked if evaluation/LOR completed
Prerequisites	Edit prerequisites	Locked	Both in progress and completed coursework matched to a prerequisite is also locked.
	Delete prerequisites	Locked
SlideRoom	Complete SlideRoom portfolios	Allowed if program chooses to make portfolio optional or allows applicants to submit it at any time Locked if program requires portfolio before submission
Kira Talent Assessments	Complete Kira assessments	Allowed if program chooses to make assessments optional or allows applicants to submit them at any time Locked if program requires assessments before submission