Application Locking Behavior
The CAS 3.X application can by edited by applicants when the status is In Progress or Undelivered. When the application status is Received, Complete, or Verified, the following behavior is observed for standard question blocks (note that all client-added custom questions or question blocks are locked after application submission and cannot be edited):
Quadrant 1 - Personal Information
Section/Page |
Field/Action |
Status |
Notes |
Biographic Information |
Alternate Name |
Editable |
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|
Gender |
Editable |
|
|
Birth Info |
Editable |
|
|
Save Button |
Enabled |
|
Contact Information |
Current Address |
Editable |
|
|
Permanent Address |
Editable |
|
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|
Updates allowed via Profile section |
|
|
Telephone |
Updates allowed via Profile section |
|
|
Save Button |
Enabled |
|
Citizenship Information |
Citizenship |
Locked |
|
|
Residency |
Locked |
|
|
Visa |
Editable only if US Citizenship Status is not US Citizen |
|
|
Save Button |
Disabled |
Enabled only if Visa field is updated |
Family Information |
Parent/Guardian |
Locked |
|
|
Save Button |
Disabled |
|
Race & Ethnicity |
Race |
Locked |
|
|
Ethnicity |
Locked |
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|
Save Button |
Disabled |
|
Other Information |
Language Proficiency |
Locked |
|
|
Military Status |
Locked |
|
|
Military Discharge |
Locked |
|
|
Infractions (license, academic, |
Editable only if current answer is No |
If an applicant changes from No to Yes, they are allowed to add the details of the infraction |
|
Background Information / HRSA Questions |
Locked |
|
|
Save Button |
Disabled |
Enabled only if Infractions or Background fields are updated |
Environmental Factors |
Childhood Residency |
Locked |
|
|
Family Situation |
Locked |
|
|
Save Button |
Disabled |
|
Influences |
Relatives in Medicine |
Locked |
|
|
Interest in Field |
Locked |
|
|
Prior Career |
Locked |
|
|
Save Button |
Disabled |
|
Military History |
Military Status |
Locked |
|
|
Military Status at Enrollment |
Locked |
|
|
Military Branch(es) |
Locked |
|
|
Military Discharge |
Editable only if current answer is No |
If an applicant changes from No to Yes, they are allowed to add the details of the discharge |
|
Save Button |
Disabled |
Enabled only if Military Discharge field is updated |
Release Statement |
Release Questions |
Locked |
|
|
Advisor Release |
Editable for select CASs |
|
|
Save Button |
Disabled |
|
Quadrant 2 - Academic History
Important Note Regarding Verification
If your CAS uses verification, applicants can't make changes to their colleges, degrees, and coursework from the time they submit until their application becomes verified. Once verified, an applicant can:
- Add new colleges and degrees.
- Edit existing colleges and degrees where attendance is In Progress.
- Add new coursework for new colleges and new terms/academic sessions.
No Verification Locking Behavior
If your CAS does not use verification, review the three types of locking behavior below. To confirm which type of locking behavior your CAS offers, contact your Account Manager.
No Verification Locking Behavior Type 1:
After submitting their application, applicants can't add, edit, or delete their coursework, colleges, and degrees after submission.
No Verification Locking Behavior Type 2:
After submitting their application, applicants can:
- Add new colleges and degrees. If required by the CAS or program, applicants may be required to submit or upload a transcript as well.
- Edit existing colleges and degrees. If required by the CAS or program, applicants may be required to submit or upload a transcript as well.
- Add new coursework for new terms/academic sessions.
- Move in progress coursework terms to complete.
Applicants can't delete previously submitted colleges, degrees, and coursework.
No Verification Locking Behavior Type 3:
After submitting their application, applicants can add, edit, and delete their coursework, colleges, and degrees after submission.
GPA Entries Locking Behavior
Likewise, if your CAS collects GPA Entries, review the two types of locking behavior below. To confirm which type of locking behavior your CAS offers, contact your Account Manager.
GPA Entries Locking Behavior Type 1:
Applicants can't add, edit, or delete their GPA Entries after submission.
GPA Entries Locking Behavior Type 2:
Applicants can add and edit their GPA Entries after submission, but can't delete previously submitted GPA Entries.
Section/Page |
Field/Action |
Status |
Notes |
High Schools Attended |
Add new high school |
Locked |
Enabled for Cal State Apply applicants only |
|
Edit existing high school |
Enabled |
|
|
Delete high school |
Locked |
|
High School Coursework |
Add new coursework |
Locked |
|
|
Edit existing coursework |
Locked |
|
|
Delete coursework |
Locked |
|
A-G Matching |
Edit matched courses |
Locked |
|
|
Save Button |
Disabled |
|
Colleges Attended |
Add new colleges and degrees |
Enabled |
For all Colleges Attended fields and actions, see Important Note Regarding Verification (listed above) |
|
Edit existing colleges and degrees |
Enabled only for colleges where attendance is In Progress |
|
|
Delete colleges |
Locked |
|
Transcript Entry |
Add new coursework |
Enabled for new colleges and new terms/academic sessions |
For all Transcript Entry fields and actions, see Important Note Regarding Verification (listed above) |
|
Edit existing coursework |
|
|
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Delete coursework |
Locked for completed terms/courses |
|
|
Transcript Review |
Enabled only for new courses added or for courses belonging to a college that was changed from In Progress to Complete |
|
Continuing Education Courses |
Add new continuing education courses |
Enabled |
|
|
Edit existing continuing education courses |
Locked |
|
|
Delete continuing education courses |
Locked |
|
GPA Entries |
Add new GPAs |
Enabled |
For all GPA Entries fields and actions, see Important Note Regarding Verification (listed above) |
|
Edit existing GPAs |
Enabled |
|
|
Delete GPAs |
Locked |
|
General Education |
Edit matched courses |
Editable |
|
|
Save Button |
Enabled |
|
Standardized Tests (Self Reported) |
Add new test scores |
Enabled |
|
|
Edit existing test scores |
|
|
|
Delete test scores |
Locked |
|
Quadrant 3 - Supporting Information
Section/Page |
Field/Action |
Status |
Notes |
Evaluations / Recommendations |
Add new evaluation request |
Enabled |
Subject to the maximum allowed by the CAS |
|
Edit existing evaluation request |
|
|
|
Delete evaluation request |
|
|
Experiences |
Add new experience |
Enabled |
|
|
Edit existing experience |
Locked |
|
|
Delete experience |
Locked |
|
Achievements |
Add new achievement |
Enabled |
|
|
Edit existing achievement |
Locked |
|
|
Delete achievement |
Locked |
|
Observation Hours |
Add new observation hour |
Enabled |
|
|
Edit existing observation hour |
Enabled |
Locked for PTCAS applicants |
|
Delete observation hour |
Locked |
Allowed for PTCAS applicants if Observation Hours configured as Send my PT observation hours to my PT supervisor for verification are not verified. |
Licenses & Certifications |
Add new license/certification |
Enabled |
|
|
Edit existing license/certification |
Locked |
|
|
Delete license/certification |
Locked |
|
Residencies and Fellowships |
Add new residency/fellowship |
Enabled |
|
|
Edit existing residency/fellowship |
Locked |
|
|
Delete residency/fellowship |
Locked |
|
Conferences |
Add new conference |
Enabled |
|
|
Edit existing conference |
Locked |
|
|
Delete conference |
Locked |
|
Memberships |
Add new membership |
Enabled |
|
|
Edit existing membership |
Locked |
|
|
Delete membership |
Locked |
|
Personal Statement |
Update personal statement |
Locked |
|
Documents |
Add new document |
|
Subject to the maximum allowed by the CAS |
|
Delete existing document |
Locked |
|
Associate Degree for Transfer (ADT) |
Add alternate campus |
Editable |
|
|
Edit alternate campus |
Editable |
|
|
Delete alternate campus |
N/A |
|
Redirection |
Add alternate campus |
Locked |
Available after initial submission |
|
Edit alternate campus |
Locked |
Available after initial submission |
Quadrant 4 - Program Materials
The following rules apply to applicants who have submitted their application. If an applicant adds an additional program post-submission, all fields and actions for that program will be enabled and editable.
Section/Page |
Field/Action |
Status |
Notes |
Home |
N/A |
|
|
Questions |
Edit answers |
Locked |
|
|
Delete answers |
Locked |
|
|
Save Button |
Disabled |
|
Documents |
Add new document |
|
Subject to the maximum allowed by the program |
|
Delete existing document |
Locked |
|
Evaluations / Recommendations |
Add evaluation request |
Enabled |
Subject to the maximum allowed by the program |
|
Edit evaluation request |
|
|
|
Delete evaluation request |
|
|
Prerequisites |
Edit prerequisites |
Locked |
|
|
Delete prerequisites |
Locked |
|
Extended Profile
Section/Page |
Field/Action |
Status |
Notes |
Extended Profile |
Education |
Locked |
|
|
US Military Status |
Locked |
|
|
US Citizenship Status |
Locked |
|
|
Save Button |
Disabled |