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Liaison

Application Locking Behavior

The CAS 3.X application can by edited by applicants when the status is In Progress or Undelivered. When the application status is Received, Complete, or Verified, the following behavior is observed for standard question blocks (note that all client-added custom questions or question blocks are locked after application submission and cannot be edited):

Quadrant 1 - Personal Information

Section/Page

Field/Action

Status

Notes

Biographic Information

Alternate Name

Editable

 

 

Gender

Editable

 

 

Birth Info

Editable

 

 

Save Button

Enabled

 

Contact Information

Current Address

Editable

 

 

Permanent Address

Editable

 

 

Email

Updates allowed via Profile section

 

 

Telephone

Updates allowed via Profile section

 

 

Save Button

Enabled

 

Citizenship Information

Citizenship

Locked

 

 

Residency

Locked

 

 

Visa

Editable only if US Citizenship Status is not US Citizen

 

 

Save Button

Disabled

Enabled only if Visa field is updated

Family Information

Parent/Guardian

Locked

 

 

Save Button

Disabled

 

Race & Ethnicity

Race

Locked

 

 

Ethnicity

Locked

 

 

Save Button

Disabled

 

Other Information

Language Proficiency

Locked

 

 

Military Status

Locked

 

 

Military Discharge

Locked

 

 

Infractions (license, academic, 
misdemeanor, felony) 

Editable only if current answer is No

If an applicant changes from No to Yes, they are allowed to add the details of the infraction

 

Background Information / HRSA Questions

Locked

 

 

Save Button

Disabled

Enabled only if Infractions or Background fields are updated

Environmental Factors

Childhood Residency

Locked

 

 

Family Situation

Locked

 

 

Save Button

Disabled

 

Influences

Relatives in Medicine

Locked

 

 

Interest in Field

Locked

 

 

Prior Career

Locked

 

 

Save Button

Disabled

 

Military History

Military Status

Locked

 

 

Military Status at Enrollment

Locked

 

 

Military Branch(es)

Locked

 

 

Military Discharge

Editable only if current answer is No

If an applicant changes from No to Yes, they are allowed to add the details of the discharge

 

Save Button

Disabled

Enabled only if Military Discharge field is updated

Release Statement

Release Questions

Locked

 

 

Save Button

Disabled

 

Quadrant 2 - Academic History

Important Note Regarding Verification

If your CAS uses verification, applicants can't make changes to their colleges, degrees, and coursework from the time they submit until their application becomes verified. Once verified, an applicant can:

  • Add new colleges and degrees.
  • Edit existing colleges and degrees where attendance is In Progress.
  • Add new coursework for new colleges and new terms/academic sessions.

No Verification Locking Behavior

If your CAS does not use verification, review the three types of locking behavior below. To confirm which type of locking behavior your CAS offers, contact your Account Manager.

No Verification Locking Behavior Type 1:

After submitting their application, applicants can't add, edit, or delete their coursework, colleges, and degrees after submission.

No Verification Locking Behavior Type 2:

After submitting their application, applicants can:

  • Add new colleges and degrees. If required by the CAS or program, applicants may be required to submit or upload a transcript as well.
  • Edit existing colleges and degrees. If required by the CAS or program, applicants may be required to submit or upload a transcript as well.
  • Add new coursework for new terms/academic sessions.
  • Move in progress coursework terms to complete.

Applicants can't delete previously submitted colleges, degrees, and coursework.

No Verification Locking Behavior Type 3:

After submitting their application, applicants can add, edit, and delete their coursework, colleges, and degrees after submission.

GPA Entries Locking Behavior

Likewise, if your CAS collects GPA Entries, review the two types of locking behavior below. To confirm which type of locking behavior your CAS offers, contact your Account Manager.

GPA Entries Locking Behavior Type 1:

Applicants can't add, edit, or delete their GPA Entries after submission.

GPA Entries Locking Behavior Type 2:

Applicants can add and edit their GPA Entries after submission, but can't delete previously submitted GPA Entries.

Section/Page

Field/Action

Status

Notes

High Schools Attended

Add new high school

Locked

Enabled for Cal State Apply applicants only

 

Edit existing high school

Enabled

 

 

Delete high school

Locked

 

High School Coursework

Add new coursework

Locked

 

 

Edit existing coursework

Locked

 

 

Delete coursework

Locked

 

A-G Matching

Edit matched courses

Locked

 

 

Save Button

Disabled

 

Colleges Attended

Add new colleges and degrees

Enabled

For all Colleges Attended fields and actions, see Important Note Regarding Verification (listed above)

 

Edit existing colleges and degrees

Enabled only for colleges where attendance is In Progress

 

 

Delete colleges

Locked

 

Transcript Entry

Add new coursework

Enabled for new colleges and new terms/academic sessions

For all Transcript Entry fields and actions, see Important Note Regarding Verification (listed above)

 

Edit existing coursework

  • Locked for completed terms/courses
  • Enabled for planned/in progress terms/courses
 

 

Delete coursework

Locked for completed terms/courses

 

 

Transcript Review
(the process where an applicant tags coursework as Honors, Repeat, etc.)

Enabled only for new courses added or for courses belonging to a college that was changed from In Progress to Complete

 

Continuing Education Courses

Add new continuing education courses

Enabled

 

 

Edit existing continuing education courses

Locked

 

 

Delete continuing education courses

Locked

 

GPA Entries

Add new GPAs

Enabled

For all GPA Entries fields and actions, see Important Note Regarding Verification (listed above)

 

Edit existing GPAs

Enabled

 

 

Delete GPAs

Locked

 

General Education

Edit matched courses

Editable

 

 

Save Button

Enabled

 

Standardized Tests (Self Reported)

Add new test scores

Enabled

 

 

Edit existing test scores

  • Enabled for tests that are Planned
  • Locked for tests that are Taken

 

 

Delete test scores

Locked

 

Quadrant 3 - Supporting Information

Section/Page

Field/Action

Status

Notes

Evaluations / Recommendations

Add new evaluation request

Enabled

Subject to the maximum allowed by the CAS

 

Edit existing evaluation request

  • Allowed if evaluation/LOR not received
  • Locked if evaluation/LOR already received

 

 

Delete evaluation request

  • Allowed if evaluation/LOR not received
  • Locked if evaluation/LOR already received

 

Experiences

Add new experience

Enabled

 

 

Edit existing experience

Locked

 

 

Delete experience

Locked

 

Achievements

Add new achievement

Enabled

 

 

Edit existing achievement

Locked

 

 

Delete achievement

Locked

 

Observation Hours

Add new observation hour

Enabled

 

 

Edit existing observation hour

Enabled

Locked for PTCAS applicants

 

Delete observation hour

Locked

Allowed for PTCAS applicants if Observation Hours configured as Send my PT observation hours to my PT supervisor for verification are not verified.

Licenses & Certifications

Add new license/certification

Enabled

 

 

Edit existing license/certification

Locked

 

 

Delete license/certification

Locked

 

Residencies and Fellowships

Add new residency/fellowship

Enabled

 

 

Edit existing residency/fellowship

Locked

 

 

Delete residency/fellowship

Locked

 

Conferences

Add new conference

Enabled

 

 

Edit existing conference

Locked

 

 

Delete conference

Locked

 

Memberships

Add new membership

Enabled

 

 

Edit existing membership

Locked

 

 

Delete membership

Locked

 

Personal Statement

Update personal statement

Locked

 

Documents

Add new document

  • Allowed for optional documents
  • Locked for required documents

Subject to the maximum allowed by the CAS

 

Delete existing document

Locked

 

Associate Degree for Transfer (ADT)

Add alternate campus

Editable

 

 

Edit alternate campus

Editable

 

 

Delete alternate campus

N/A

 

Redirection

Add alternate campus

Locked

Available after initial submission

 

Edit alternate campus

Locked

Available after initial submission

Quadrant 4 - Program Materials

The following rules apply to applicants who have submitted their application. If an applicant adds an additional program post-submission, all fields and actions for that program will be enabled and editable. 

Section/Page

Field/Action

Status

Notes

Home

N/A

 

 

Questions

Edit answers

Locked

 

 

Delete answers

Locked

 

 

Save Button

Disabled

 

Documents

Add new document

  • Allowed for optional documents
  • Locked for required documents

Subject to the maximum allowed by the program

 

Delete existing document

Locked

 

Evaluations / Recommendations

Add evaluation request

Enabled

Subject to the maximum allowed by the program

 

Edit evaluation request

  • Allowed if evaluation/LOR not received
  • Locked if evaluation/LOR received

 

 

Delete evaluation request

  • Allowed if evaluation/LOR not received
  • Locked if evaluation/LOR received

 

Prerequisites

Edit prerequisites

Locked

 

 

Delete prerequisites

Locked

 

Extended Profile

Section/Page

Field/Action

Status

Notes

Extended Profile

Education

Locked

 

 

US Military Status

Locked

 

 

US Citizenship Status

Locked

 

 

Save Button

Disabled

 

 

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