Application Locking Behavior
The CAS 3.X application can be edited by applicants when the status is In Progress or Undelivered. When the application status is Received, Complete, or Verified, the following behavior is observed for standard question blocks. Note that if a CAS has custom question blocks, the CAS decides whether those question blocks are locked after application submission.
To learn how applicant data moves into WebAdMIT, review the Transferring Applicant Data into WebAdMIT guide.
Quadrant 1 - Personal Information
|
Section/Page |
Field/Action |
Status |
Notes |
|
Biographic Information |
Alternate Name |
Editable |
|
|
|
Gender |
Editable |
|
|
|
Birth Info |
Editable |
|
|
|
Save Button |
Enabled |
|
|
Contact Information |
Current Address |
Editable |
|
|
|
Permanent Address |
Editable |
|
|
|
|
Updates allowed via Profile section |
|
|
|
Telephone |
Updates allowed via Profile section |
|
|
|
Save Button |
Enabled |
|
|
Citizenship Information |
Citizenship |
Locked |
|
|
|
Residency |
Locked |
|
|
|
Visa |
Editable only if US Citizenship Status is not US Citizen |
|
|
|
Save Button |
Disabled |
Enabled only if Visa field is updated |
|
Family Information |
Parent/Guardian |
Locked |
|
|
|
Save Button |
Disabled |
|
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Race & Ethnicity |
Race |
Locked |
|
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|
Ethnicity |
Locked |
|
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|
Save Button |
Disabled |
|
|
Other Information |
Language Proficiency |
Locked |
|
|
|
Military Status |
Locked |
|
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|
Military Discharge |
Locked |
|
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|
Infractions (license, academic, |
Editable only if current answer is No |
If an applicant changes from No to Yes, they are allowed to add the details of the infraction |
|
|
Background Information / HRSA Questions |
Locked |
|
|
|
Save Button |
Disabled |
Enabled only if Infractions or Background fields are updated |
|
Environmental Factors |
Childhood Residency |
Locked |
|
|
|
Family Situation |
Locked |
|
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|
Save Button |
Disabled |
|
|
Influences |
Relatives in Medicine |
Locked |
|
|
|
Interest in Field |
Locked |
|
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|
Prior Career |
Locked |
|
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|
Save Button |
Disabled |
|
|
Military History |
Military Status |
Locked |
|
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|
Military Status at Enrollment |
Locked |
|
|
|
Military Branch(es) |
Locked |
|
|
|
Military Discharge |
Editable only if current answer is No |
If an applicant changes from No to Yes, they are allowed to add the details of the discharge |
|
|
Save Button |
Disabled |
Enabled only if Military Discharge field is updated |
|
Release Statement |
Release Questions |
Locked |
|
|
|
Advisor Release |
Editable for select CASs |
|
|
|
Save Button |
Disabled |
|
Quadrant 2 - Academic History
If your CAS uses verification, applicants can't make changes to their colleges, degrees, and coursework from the time they submit until their application becomes verified. Once verified, an applicant can:
- Add new colleges and degrees.
- Edit existing colleges and degrees where attendance is In Progress.
- Add new coursework for new colleges and new terms/academic sessions.
If your CAS does not use verification, your CAS will decide whether parts of colleges, degrees, and coursework can be edited after applicants submit their application. To confirm your CAS’s configurations, contact your Account Manager.
|
Section/Page |
Field/Action |
Status |
Notes |
|
High Schools Attended |
Add new high school |
Locked |
Enabled for Cal State Apply applicants only |
|
|
Edit existing high school |
Enabled |
|
|
|
Delete high school |
Locked |
|
|
High School Coursework |
Add new coursework |
Locked |
|
|
|
Edit existing coursework |
Locked |
|
|
|
Delete coursework |
Locked |
|
|
A-G Matching |
Edit matched courses |
Locked |
|
|
|
Save Button |
Disabled |
|
|
Colleges Attended |
Add new colleges and degrees |
Enabled |
For all Colleges Attended fields and actions, see Important Note Regarding Verification (listed above) |
|
|
Edit existing colleges and degrees |
Enabled only for colleges where attendance is In Progress |
|
|
|
Delete colleges |
Locked |
|
|
Transcript Entry |
Add new coursework |
Enabled for new colleges and new terms/academic sessions |
For all Transcript Entry fields and actions, see Important Note Regarding Verification (listed above) |
|
|
Edit existing coursework |
|
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Delete coursework |
Locked for completed terms/courses |
|
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|
Transcript Review |
Enabled only for new courses added or for courses belonging to a college that was changed from In Progress to Complete |
|
|
Continuing Education Courses |
Add new continuing education courses |
Enabled |
|
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|
Edit existing continuing education courses |
Locked |
|
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|
Delete continuing education courses |
Locked |
|
|
GPA Entries |
Add new GPAs |
Enabled |
For all GPA Entries fields and actions, see Important Note Regarding Verification (listed above) |
|
|
Edit existing GPAs |
Enabled |
|
|
|
Delete GPAs |
Locked |
|
|
General Education |
Edit matched courses |
Editable |
|
|
|
Save Button |
Enabled |
|
|
Standardized Tests (Self Reported) |
Add new test scores |
Enabled |
|
|
|
Edit existing test scores |
|
|
|
|
Delete test scores |
Locked |
|
Quadrant 3 - Supporting Information
|
Section/Page |
Field/Action |
Status |
Notes |
|
Evaluations / Recommendations |
Add new evaluation request |
Enabled |
Subject to the maximum allowed by the CAS |
|
|
Edit existing evaluation request |
|
|
|
|
Delete evaluation request |
|
|
|
Experiences |
Add new experience |
Enabled |
|
|
|
Edit existing experience |
Locked |
|
|
|
Delete experience |
Locked |
|
|
Achievements |
Add new achievement |
Enabled |
|
|
|
Edit existing achievement |
Locked |
|
|
|
Delete achievement |
Locked |
|
|
Observation Hours |
Add new observation hour |
Enabled |
|
|
|
Edit existing observation hour |
Enabled |
Locked for PTCAS applicants |
|
|
Delete observation hour |
Locked |
Allowed for PTCAS applicants if Observation Hours configured as Send my PT observation hours to my PT supervisor for verification are not verified. |
|
Licenses & Certifications |
Add new license/certification |
Enabled |
|
|
|
Edit existing license/certification |
Locked |
|
|
|
Delete license/certification |
Locked |
|
|
Residencies and Fellowships |
Add new residency/fellowship |
Enabled |
|
|
|
Edit existing residency/fellowship |
Locked |
|
|
|
Delete residency/fellowship |
Locked |
|
|
Conferences |
Add new conference |
Enabled |
|
|
|
Edit existing conference |
Locked |
|
|
|
Delete conference |
Locked |
|
|
Memberships |
Add new membership |
Enabled |
|
|
|
Edit existing membership |
Locked |
|
|
|
Delete membership |
Locked |
|
|
Personal Statement |
Update personal statement |
Locked |
|
|
Documents |
Add new document |
|
Subject to the maximum allowed by the CAS |
|
|
Delete existing document |
Locked |
|
|
Associate Degree for Transfer (ADT) |
Add alternate campus |
Editable |
|
|
|
Edit alternate campus |
Editable |
|
|
|
Delete alternate campus |
N/A |
|
|
Redirection |
Add alternate campus |
Locked |
Available after initial submission |
|
|
Edit alternate campus |
Locked |
Available after initial submission |
Quadrant 4 - Program Materials
The following rules apply to applicants who have submitted their application. If an applicant adds an additional program post-submission, all fields and actions for that program will be enabled and editable.
|
Section/Page |
Field/Action |
Status |
Notes |
|
Home |
N/A |
|
|
|
Questions |
Edit answers |
Locked |
|
|
|
Delete answers |
Locked |
|
|
|
Save Button |
Disabled |
|
|
Documents |
Add new document |
|
Subject to the maximum allowed by the program |
|
|
Delete existing document |
Locked |
|
|
Evaluations / Recommendations |
Add evaluation request |
Enabled |
Subject to the maximum allowed by the program |
|
|
Edit evaluation request |
|
|
|
|
Delete evaluation request |
|
|
|
Prerequisites |
Edit prerequisites |
Locked |
|
|
|
Delete prerequisites |
Locked |
|
Extended Profile
|
Section/Page |
Field/Action |
Status |
Notes |
|
Extended Profile |
Education |
Locked |
|
|
|
US Military Status |
Locked |
|
|
|
US Citizenship Status |
Locked |
|
|
|
Save Button |
Disabled |