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Liaison

Application Statuses Reference Guide

Application Statuses in WebAdMIT allow you to determine where each applicant is in the application process. The available statuses vary based on which CAS you're working in. Note that your CAS determines the visibility option in WebAdMIT for each application status. Review the How Data Visibility is Impacted by Application Statuses page for more information on your visibility options.

designations-application-status3.png

List of Statuses

In Progress

Applicants in this status have created an account and selected your program as one they are interested in, but have not yet submitted the application to your program. Your In Progress applicant list is dynamic, meaning this applicant count will fluctuate as applicants select, de-select, and submit to programs. For example, an In Progress applicant may choose not to apply to your program and remove it from the application, which subsequently removes it from your In Progress applicant count. It's helpful to compare this to putting something in a shopping cart but then removing it because you decide not to purchase the item.

The In Progress Applicants - How to Use Program Plans for Forecasting webinar (accessible from the Recorded Webinars page) discusses in more detail how to interpret and effectively manage In Progress applicants in WebAdMIT.

In Progress applicants may be able to select more than one program at an institution. For example, a SOPHAS applicant (Schools of Public Health) may apply to both a Biostatistics and an Epidemiology program at the same institution. If an applicant selects multiple programs, your Designation count in WebAdMIT may be higher than your applicant count. This is because the applicant is only one person, but that one person may be submitting their application to multiple programs.

Note that some CASs have a pre-submission release form, in which applicants select if the programs they're applying to can view their application before they submit it. If your CAS participates in this feature, you may not see all your In Progress applicants. For example, in the following screenshot, "42 applicants underway but not complete, with 32 allowed for previewing" means that 10 applicants have chosen not to allow their name or application to be viewed until they submit.

WA_In Progress Apps_Search.png

Received

Applicants in this status have paid for and submitted their application to your program, but have not yet submitted all documentation required by the CAS or program-specific requirements built through the Configuration Portal. The items required at this stage vary depending on which CAS you're working in and may include transcripts, letters of reference, etc.

For CASs or programs that don't require documentation, the status immediately moves to Complete.

Complete

Complete applicants have submitted their application along with all documents required by the CAS or program-specific requirements built through the Configuration Portal, if applicable. You can view your CAS's Complete application status requirements in the CAS Program User Guides.

This is the final application status for application services that do not include coursework verification.

Verified

In CASs that employ Full Coursework Verification, the Verified status indicates that applicants have completed their application and Liaison has verified their coursework. GPAs are calculated and displayed in WebAdMIT. For CASs with Verification Lite, Liaison verifies GPAs only.

On Hold

Applicants placed On Hold have encountered an issue with their application. This can include a duplicate or withdrawn application, a payment issue, a code of conduct issue, etc.

Undelivered

Where available, applicants in this status have had their application returned to them for corrections. For example, they have not listed a college attended or they incorrectly entered coursework.

Deferral

Where available, applicants in this status have been carried over from a previous cycle via the WebAdMIT Transfer Settings Deferral Process, a process which uses the previous cycle's Deferred Decision Code and the Transfer Settings feature. Note that for deferred applicants in the new cycle, only the Applicant Header, Contact Information, and Designations panels contain data.

Direct Applicant

Where available, applicants in this status did not apply through their respective application service and instead have been entered directly into WebAdMIT by an admissions staff member.

Manual

Where available, applicants in this status have been manually added to one or more designations they did not directly apply to (i.e., an admissions staff member or Liaison staff member added the designation for the applicant).

Redirected

Where available, applicants in this status have been redirected to an alternate campus.

Application Workflow Visual

The following visual represents how the core statuses are connected:

App Statuses 2.png

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