Reporting Final Decision Codes
Final Decision Codes indicate the last category applicants are in at the end of an admission cycle. Some CASs require admissions users to report final Decision Codes in WebAdMIT for all applicants each cycle. These CASs also decide which Decision Codes are available for selection and the use cases for each.
Reporting Final Decision Codes
Depending on your CAS's configurations, final Decision Codes can be reported in WebAdMIT through either the Local Status or Decisions API features. If you are unsure of which feature your CAS uses, contact your Account Manager.
Local Status Feature
The Local Status feature in WebAdMIT gives you the ability to record an applicant's progress throughout your application cycle. While Local Statuses are customizable by each program, they can be tied to Decision Codes, which are standardized by each CAS. This standardization gives the CAS the ability to run reports for all applicants across all programs. As a best practice, we recommend tying all Local Statuses to a matching Decision Code. You can tie Local Statuses and Decision Codes at any point in the application cycle, even after a cycle closes. If you haven’t used Local Statuses before, we recommend creating some that reflect your final decisions.
Refer to the Local Status article to learn more about creating Local Statuses and tying them to Decision Codes.
Uploading Applicants in the Clipboard
If you run most of your admissions review process outside of WebAdMIT, you can choose to upload groups of applicants to your Clipboard and then batch update their Local Status (tied to a Decision Code). This process alleviates finding your applicants in WebAdMIT and updating their Local Statuses individually or in batch. Review the Using the Clipboard page to learn how to batch upload applicants and batch update their Local Statuses.
Decisions API Feature
The Decisions API feature allows you to manage your Decision Codes for applicants via an integration between a SIS/ERP system and WebAdMIT. Through this feature, you can move decisions recorded in your SIS/ERP into WebAdMIT. The Decisions API can't be used in conjunction with Local Statuses. Even if your CAS provides you with access to both the Decisions API and tying Local Statuses to Decision Codes, don't place applicants in any Local Status; otherwise, the Decisions API will fail. If your CAS doesn't allow you to tie Local Statuses to Decision Codes, then you can use the Decisions API without risk of it failing.
Refer to https://developer.webadmit.org for further information about this feature.
If you use Decision Codes in WebAdMIT, one additional benefit is available in the Report Manager. Comparative Reports give you the ability to compare your applicant pool against all applicants in the CAS. You can also filter by applicants who are placed in certain Decision Codes. Note, however, that if you choose to use this filter, only applicants who have been placed in the selected Decision Codes for your program and other programs will appear. For this reason, we recommend waiting to filter by Decision Codes until after final Decision Codes are due to the CAS.
Your CAS may also offer Decision Reports, which are based on the Decision Codes that you have assigned to your applicants, as well as the Decision Codes other programs have assigned to their applicants. These reports are also dependent upon your program and other programs placing applicants in Decision Codes. For this reason, Liaison recommends waiting to pull these reports until after final Decision Codes are due to the CAS.
Finally, your CAS may offer select Decision Code reports available under the Applicants panel in the Menu Bar. These reports list applicants who are placed in the same, predefined Decision Codes by you and other programs. These reports may be available throughout the cycle or only during a specific time; contact your Account Manager to learn more.
Final Decision Codes for CASs
Contact your Account Manager or association client to learn if your CAS requires final Decision Codes, the Decision Codes available for selection, and when the final Decision Codes are due.