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Liaison

PTACAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the PTACAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact your Account Manager and Client Success Manager.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-September and closes in late August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), in the PTACAS Application Cycle Dates page.

Configuration Portal

Between mid-May and mid-August, configurations are entered in the prelaunch environment. The Account Manager, Client Success Manager, and APTA review submitted configurations in August.

WebAdMIT

You can view new applicants shortly after the new cycle opens in mid-September.

Program Participation Requirements

APTA requires all programs to designate two contacts at your institution who will receive all communication from APTA and PTACAS, including the configuration, application, and WebAdMIT launch notifications.

Applicant Portal

The first three sections of the PTACAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the PTACAS application and PTACAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

  • Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
  • Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
    • Requirements for the PTACAS Complete application status can be found here.
  • PTACAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section. 

You can direct any applicant inquiries related to the application to PTACAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., experiences, test scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the Account Manager, Client Success Manager, and APTA before it is available to applicants. If your program is reviewed after the cycle launches, APTA will approve it.

Review the Program Transcript and Coursework Requirements and Application Statuses table below to learn how your transcript and coursework requirements affect the applicant's Application Status and the GPAs provided to you.

Program Transcript and Coursework Requirements and Application Statuses

This table is from the PTACAS Applicant Help Center. All links below will redirect you to that help center. 

If your program requires...

(Note: see the Colleges AttendedTranscript Entry sections for more information on transcript and coursework requirements.)

...then WebAdMIT does the following with GPAs...

... and your application's final status is... 

Official Transcripts + Full Coursework Entry

Calculates three GPAs and makes them available to your programs:

Verified

Official Transcripts + Prerequisite Entry Only

Provides your programs with per transcript and overall GPAs.

Verified

Official Transcripts + No Coursework Entry

Provides your programs with per transcript and overall GPAs.

Verified

Unofficial Transcripts + Prerequisite Entry Only

Does not calculate or provide GPAs to programs. 

Complete 

Unofficial Transcripts + No Coursework Entry

Does not calculate or provide GPAs to programs. 

Complete 

No Transcripts + No Coursework Entry

Does not calculate or provide GPAs to programs. 

Complete 

WebAdMIT

Review the WebAdMIT Manual for any questions related to working in WebAdMIT. The Documentation and Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs.

Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Configuration Portal, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2021-2022

The table below contains enhancements for PTACAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Academic History – Colleges Attended

Applicants can choose to not report any colleges attended.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Standardized Tests

Applicants can report their AP (Advanced Placement), CLEP (College Level Examination Program), and IB (International Baccalaureate) tests under the Standardized Tests section.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal 

Reapplicant Page

Applicants who created an account in the previous PTACAS application can choose to carry forward parts of their application into the new cycle.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Submit Application

Since programs decide their coursework requirements, applicants can now submit to programs that don’t require coursework regardless of the other programs in their cart.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Documents

Four additional document types are available:

  • Other-2
  • Other-3
  • Other-4
  • Other-5

Action required by participating programs choosing to use this enhancement.

Available now

Configuration Portal

Question Rules

You can choose to request or require a document upload based on an applicant’s response to an Extended Profile or program-level question using the Show Document Question Rule.

Action required by participating programs choosing to use this enhancement.

Available now

Letters by Liaison

Evaluation Form

A Physical Therapy Information question block was added to the evaluation form for evaluators to complete.

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

Applicant Details Page

You can now view which applicants reapplied from a previous cycle in WebAdMIT using the Applicant Previously Applied to Organization field.

No action required by participating programs to use this enhancement.

Available at cycle launch

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