Release 4 – April 30, 2023

New Features and Enhancements

CAS Application Enhancements

Liaison’s suite of portals work together to help you collect and manage applications. The CAS application, also referred to as the Applicant Portal, is the system where applicants find and apply to your programs. You receive these applications in WebAdMIT or Liaison Outcomes, where you perform your review processes. The appearance of your program and your requirements are customized in the Configuration Portal, where you establish the program-specific elements that your applicants will interact with. Additionally, your program may use one or more of the following tools and platforms:

Analytics by Liaison and Othot: advanced analytics solutions and data reporting tools.
API: a data integration tool.
Applicant Gateway: a platform for applicants who have already submitted their CAS application to complete and upload additional materials requested by their programs.
Enrollment Marketing and TargetX: customer relationship management (CRM) systems for student lifecycle management.
Letters by Liaison: a platform for evaluators to submit their letters of recommendation.
SlideRoom: a platform for collecting digital portfolios.
Time2Track: a platform for tracking, verifying, and managing experiences.

Updated Observation Hours Section for PTACAS and PTCAS

This enhancement must be approved by PTACAS and PTCAS for use in the next cycle. If activated, this enhancement will be available for all participating programs in the next cycle. Contact a member of your account team for more information or to enable this feature.

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Applicants can report their observation hours in PTACAS and PTCAS, and those hours are then verified by physical therapy/physical therapy assistant supervisors. With this enhancement, several areas of the Observation Hours section were improved:

Language around the observation hour data better clarifies what data applicants need to provide.
Two new questions were added: Type of Observation (e.g., virtual or in-person) and Role of the Person Shadowed.
A new Non-Clinical Settings observation type was added to the completed and in-progress/planned hours section.

Applicants can now better record and quantify their observation hours for review by supervisors and admissions users.

Applicant Portal

Applicants can complete these new fields in the application.

Letters by Liaison

If an applicant has their observation hours reviewed and verified by supervisors in Letters by Liaison, then supervisors can view these additional fields and responses in Letters by Liaison.

WebAdMIT

You can access these additional fields and responses on the Applicant Details page, List Manager, and Export Manager.

Applicant Portal Enhancements

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Your Name Question Renamed for Clarity

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

The Your Name question block in the account creation and Personal Information pages has been renamed Your Legal Name. This enhancement provides better clarity to applicants about the information gathered.

Previous Your Name question block

New Your Legal Name question block

WebAdMIT Enhancements

Disclaimer: on rare occasions, a new feature or enhancement may be moved to a future release or otherwise subject to change.

Document Last Printed Date for Applicant Uploaded Documents

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

Through the PDF Manager, you can record the Document Last Printed Date, which logs the last date you downloaded a batch of documents. With this enhancement, you can now log the Document Last Printed Date for CAS Level Applicant Uploaded Documents (submitted through the Supporting Information section of the application) and Program Level Applicant Uploaded Documents (submitted through the Program Materials section of the application).

You can view this date in the Documents and Evaluations panels on the Applicant Details page, and it records the most recent date a document was downloaded through a PDF Manager job.

This enhancement allows you to manage a larger variety of applicant document downloads efficiently.

WebAdMIT Migration to the Cloud

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact a member of your account team for more information.

Liaison has successfully migrated WebAdMIT to the cloud. Learn more about this migration and how it impacts you on the WebAdMIT Migration to the Cloud page.

New Documentation for WebAdMIT

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document	Details
WebAdMIT Manual	The WebAdMIT Help Center contains a comprehensive WebAdMIT manual, including step-by-step instructions for each feature, best practices, and videos. This section of the help center was updated with a newer page structure that makes it easier to scan page content. Additionally, there are clearer call-outs for the Work Group permissions associated with each feature.
Work Groups Guide	The Work Groups Guide provides example Work Group templates you can adapt to meet your program's needs. A new example Work Group template for reviewers who should not view applicant race/ethnicity data was added to this page. This may help programs that need to follow new program, university, state, or federal mandates.

Ongoing Maintenance

Please review the list of scheduled downtime/maintenance and product updates.

Event	Date	Details
Sandbox Environment Refresh	May 1, 2023	The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.
Sandbox Environment Refresh	June 5, 2023	The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.
Shared Lookup Table Updates	June 15, 2023	Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary (located under the Help panel in WebAdMIT). Lookup table change requests should be sent to a member of your account team, who will compile and review these requests. The deadline to submit change requests is June 15, 2023. New lookup table values will appear in the Applicant Portal on August 27, 2023 (subject to change).

Event

Date

Details

Sandbox Environment Refresh

May 1, 2023

The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.

Sandbox Environment Refresh

June 5, 2023

The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.

Shared Lookup Table Updates

June 15, 2023

Many fields in the Applicant Portal contain predefined answer values that applicants can select; for example, the Country and County fields both have predefined answer values. These values are housed in shared "lookup tables" which are viewable in your CAS's/UniCAS's data dictionary (located under the Help panel in WebAdMIT).

Lookup table change requests should be sent to a member of your account team, who will compile and review these requests. The deadline to submit change requests is June 15, 2023. New lookup table values will appear in the Applicant Portal on August 27, 2023 (subject to change).

Upcoming Events

Event	Date	Details
Liaison CAS Experience in Chicago, IL	July 24–25, 2023	Refine your skills, broaden your perspectives, and elevate your strategic thinking alongside like-minded higher ed professionals at the inaugural Liaison CAS Experience, July 24–25 in Chicago, IL. Register now!