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Liaison International

Creating Work Groups

This page applies to: WebAdMIT

Creating Work Groups

Work Groups allow you to manage permissions for a group of users, as opposed to managing permissions for each individual user. Users can only reside in one Work Group at a time. Note that a WebAdMIT Administrators Work Group is available by default and provides users with full administrative access.

1. Using the Menu Bar, open the Management panel, then click Work Groups.

2. Click New Work Group.

3. Enter a name for the Work Group and select the group’s permission sets.

Permission sets may include:

  • API Access: Allows users to query WebAdMIT using the API.
  • Add Notes: Allows users to enter notes on the Applicant Details page. Users without this permission can read, but not create notes.
  • Change Local Statuses: Allows users to change the Local Status of an applicant's designation, either individually on the Applicant Details page, or in batches via list or search actions.
  • Configure Software: Allows users to access all management functions.
  • Email Applicants: Allows users to email applicants.
  • Manage Assignments and Interviews: Allows users to assign and delete Assignments and Interviews on applicant pages. Users with this permission can also edit submitted Assignment and Interview results.
  • Manage Direct Applicants: Where applicable, this allows users to manually add applicants into WebAdMIT. Note that this feature is only available for select application services.
  • Manage Lists, Reports, and Exports: Allows users to create lists, reports, and exports and define their visibility.
  • Manage Uploaded Documents: Allows users to upload and delete documents on an applicant's record for an organization.
  • Modify Applicants' Custom Fields, Local GPAs, Prerequisites, and Requirements: Allows users to update an applicant's Custom Fields and Requirements, either from the Applicant Details page or in batches. This permission set also allows users to update courses included in an applicant's Prerequisite or Local GPA via the Electronic Transcript.
  • Request Background Check: Where applicable, this allows users to submit a request for a background check for an applicant. Note that this feature is only available for select application services.
  • View All Applicants: Allows users to view information for all applicants. Users without this permission can only view their assigned applicants.
  • View Background Check: Where applicable, this allows users to view an applicant’s background check information. Note that this feature is only available for select application services.
  • View Other User's Assignment/Interview Results: Allows users to view any applicant’s Assignments and Interviews, both on the Applicant Details page and on the Search Assignments and Search Interviews screens. Users without this permission can only view their assigned Assignments and Interviews.

4. Select the panels and subpanels that the group can view on the Applicant Details page, then click Submit.

Adding Users to Work Groups

1. Using the Menu Bar, open the Management panel, then click Admissions Users.

2. Click the pencil icon for the applicable user. Note that you can only add existing users to Work Groups. To create a new user, see the Creating Users topic.

3. Select the appropriate organization and cycle using the Modify Assignments for Organization drop-down.

4. Select the applicable Work Group and click Submit.

Editing or Deactivating Work Groups

1. Using the Menu Bar, open the Management panel, then click Work Groups.

2. Click the pencil icon to edit a Work Group, or the remove icon to deactivate a Work Group.

Changes made to Work Groups take effect immediately.

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