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Using the List Manager - Composite Lists

Overview

WebAdMIT allows you to group and manage applicants by common criteria. Once you create a list, you can access it as needed and perform various actions. Lists are dynamic and update as your applicant pool changes. The List Manager allows you to create Field Lists based on data from the application, and Composite Lists based on existing Field Lists.

Creating Composite Lists

There are situations where you may wish to create a more advanced list, one that queries for applicants that match several criteria and/or several other criteria simultaneously. This can be accomplished using the Composite List feature. Specifically, composite lists allow you to combine "any" and "all" functions in one list. For example, you can create a list that contains:

  • All applicants residing in NY and in the Wait Listed Decision Code, and
  • All applicants residing outside of NY and in the Deferred Decision Code.
  1. Click New Composite List.

    New Composite List Owner.png
  2. Name the list, indicate if it should appear in the Menu Bar under the Applicant Lists panel (this option provides you with quick access to run the list), and select who can view it (just yourself, specific Work Groups, or all Work Groups). Then, determine if you want your query to match all or any of the rules you subsequently establish.

    Composite List WG.png
  3. Begin configuring criteria for your Composite List by selecting one of your previously created Field Lists from the drop-down, and selecting "applicant appears in list" or "applicant does not appear in list" as your operator.

    composite list.png
  4. Add one or more additional lists to use in your query. Note that you are cannot select more than five field lists. If you need to incorporate more, review your field lists and consolidate searches there.
  5. Click Submit.

Applying List Actions to Selected Applicants

Using the checkboxes in the first column of your search results, you can select multiple applicants and apply an action.

List Actions.png

  • Assign Checked Applicants: assign the selected applicants to a specific admission user (this function only appears if Assignments are configured).

  • Interview Checked Applicants: create an Interview for the selected applicants (this function only appears if Interviews are configured).

  • Change Checked Applicants' Status: change the Local Status for the selected applicants (this function only appears if Local Statuses are configured).
  • Email Checked Applicants: send an email to the selected applicants.
  • Clear Last Exported Date Timestamp for Checked Applicants: remove the Last Exported date recorded in WebAdMIT for the selected applicants.
  • Update Custom Fields for Checked Applicants: update the custom fields that have been defined for selected applicants (this function only appears if Custom Fields are configured).
  • Accept Checked Applicants Requirement Criterion: select a requirement and update the response to that requirement for the selected applicants (this function only appears if Requirements are configured).
  • Enable Applicant Gateway Activities for Checked Applicants: activate the pre-configured Applicant Gateway activities for selected applicants (only available for select CASs; this function only appears if Applicant Gateway activities are configured).
  • Export List Name: export the list to .csv, .xls, or .txt formats.
  • Edit List Rules: return to list setup and change, add, or delete list criteria.

Warning: dispensing Assignments and/or Interviews is an advanced function that can’t be undone in batch. Confirm that your search results and selections are accurate before performing the change.

Managing Lists

From the List Manager, you have several options to work with the lists that have been created.

List Manager Main Page.png

Reordering Lists

To reorder a list, use the grip icon to drag and drop the list into the preferred order.

Editing Lists

To modify a list, click the pencil icon. Note that only list owners can perform edits. If you'd like to edit (or see the criteria of) a list that you are not the owner of, you can create a copy of it instead.

Copying Existing Lists

To copy an existing list, click the duplicate icon.

Copy List Owner.png

Deleting Lists

To delete a list, click the remove or trash icon. Note that only list owners can delete lists. If an export, report, or PDF template is using this list, then when the list is deleted, the templates will update to run on all applicants (i.e., Everyone) instead.

Exporting Lists

To export a list, click the export icon. Selecting this option will take you to the Export Manager with the desired list pre-selected.

Export List Owner.png

Emailing Applicants in a List

To email the applicants in a list, click the envelope icon. This will take you to the email editor with the desired list pre-selected.

Email List Owner.png

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