Transcripts

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Requirements

Transcripts must be sent to AAPI from all US and English-speaking Canadian institutions where you earned or will earn a graduate degree. We cannot process your application without receiving these transcripts. Note that AAPI does not accept transcripts from Sophia Learning.
If you attended a foreign institution for your graduate degree, you do not need to send transcripts.
Do not send transcripts for undergraduate degrees. If received, these transcripts will be destroyed.
Transcripts must be original. Transcripts that are photocopied, faxed, on file at a career center or Interfolio, etc. are not accepted.
Transcripts must be addressed to AAPI. Transcripts addressed to you, a program, school, or any address other than AAPI are not accepted.
Transcripts must be mailed via paper by your registrar. For security purposes, we cannot accept transcripts mailed by you or anyone other than the registrar. If anything on your transcript indicates that it was issued to the student, picked up by you, or mailed to any address other than AAPI, your transcript will be rejected and you will need to send a new one.
In rare occurrences where a school's computer system can only include the applicant's name in the transcript's Issue to field, instruct the registrar to mail the transcript to AAPI and include a letter stating the registrar's policy for addressing transcripts. Transcripts will not be accepted without this letter. Additionally, the transcript cannot have an "Issued to Student" or "Student Copy" stamp and cannot be picked up by the applicant.
Transcripts are required for all institutions where you were enrolled at the graduate level. The transcript order icon will only display for institutions where you are currently enrolled or received a degree; however, if you completed graduate coursework that did not result in a degree, you must still submit transcripts even though the transcript order icon will not display. If you cannot order electronic transcripts due to the lack of Transcript ID Form, contact Customer Service and they can provide a copy of the form.
Once we receive your official transcripts, you can submit updated copies to AAPI. For example, your program may request a transcript with updated coursework or degree information.

How to Send US or English-Canadian Transcripts

Enter your colleges or universities in the Colleges Attended section before requesting any transcripts.
On the Academic Records page, click Order under each graduate school listed.
Indicate if your graduate school offers transcripts via electronic transcript service. If you're not sure, check the registrar's office website.
- If you select Yes, select the electronic transcript vendor and follow the prompts. Review Sending Transcripts Electronically below for more guidance.
- If you select No, click Mailed Paper Transcript. Click Download Transcript ID Form and print the form. Review Sending Transcripts by Mail below for more guidance.
Follow up with your school(s) to ensure that your transcripts were mailed, and obtain the date they sent them. Be aware that processing times vary by school and may take longer towards the end of a semester. Some schools may not send your transcript until the semester is over.
Monitor the Statuses section to ensure your transcript is received. On average, it takes up to five business days for your transcript to post to your application from the date we receive it. If your transcript is not posted after this timeframe, review the Posting Delays section below.

Sending Transcripts by Mail

Contact the registrar at each graduate institution you attended and request one transcript be sent to AAPI.
Provide the registrar with the following items:
- AAPI Transcript ID Form. Ask the registrar to attach it to your official transcripts. This form is not required, but strongly recommended as it helps ensure your official transcripts are properly matched to your application. If you cannot use this form, make sure the registrar prints "AAPI" and your full AAPI ID number on the transcript before mailing it.
- Any school-specific forms required by the registrar.
- Any transcript fees required by the registrar.
- All information needed by the registrar to properly identify you in the school's database.
- Any name changes.
- Your CAS ID number.
Click Yes or No to indicate if you were able to request your transcript.

Your registrar should mail your paper transcripts to the following address. Be sure to include your personal Transcript ID# exactly as it appears in your application.

Transcript ID# XXXXXXXXXX-XXXXXXX-X
AAPI Transcript Processing Center
PO Box 9117
Watertown, MA 02471

We are not responsible for any materials lost in the mail or delays caused by the Registrar's Office. Express or certified mail does not guarantee faster processing or receipt.

Sending Transcripts Electronically

Please note that electronic transcripts are not the same as emailed transcripts. We cannot accept transcripts sent via email.

AAPI only accepts electronic transcripts from Parchment and National Student Clearinghouse. If your school does not offer either of these services, your transcript must be sent by mail.

If your school requires that you use a service other than Parchment or National Student Clearinghouse, you should ask that service to mail the transcripts instead of sending them electronically. Since you cannot include the Transcript ID Form, you should include your full AAPI ID number when entering the AAPI mailing address.

When using any of these services, select AAPI as the recipient. If you can't select AAPI and instead are asked for an email address, your transcript must be sent by mail. Do not send your transcript to the AAPI customer service email.

Parchment

Confirm that your school offers the Parchment service. If your school is not listed, your transcript must be sent by mail. If your school is listed, follow the instructions to proceed. Once your transcript is requested, it takes up to five business days for it to post to your application. If your transcript is not posted after this timeframe, contact Parchment directly to confirm the order was completed, then contact customer service.

National Student Clearinghouse

Confirm that your school offers the National Student Clearinghouse service. If you attended Geneva College or Geneva College Portage Learning, review their transcript guidelines before you order transcripts.

If your school is not listed, your transcript must be sent by mail. If your school is listed, complete the following:

From the menu bar, click Order–Track–Verify > Order a Transcript.
Enter the school you wish to order a transcript from, then click Continue.
Click Order Transcript.
Follow the prompts and enter the required information.
- When selecting the recipient (i.e., Who are you sending your transcript to?), select Educational Organization, Application Service and Scholarships.
- When entering recipient details, select AAPI from the Select Organization drop-down, then enter the CAS Transcript ID. This ID is located in the AAPI on-screen instructions when ordering electronic transcripts and below the barcode on the Transcript ID Form issued to you by AAPI (the barcode is located in the upper right corner of this form). Note that AAPI may be selected automatically for you in the Select Organization drop-down. Additionally, AAPI may be listed with an association name, such as in the example below.
  
  Example:
  
  If the Enter CAS Transcript ID field does not appear, then your transcript cannot be sent to AAPI electronically.

Once your transcript is requested, it takes up to five business days for it to post to your application. If your transcript is not posted after this timeframe, contact AAPI customer service to confirm the order was completed.

Please note that use of these services does not expedite the processing of transcripts.

Posting Delays

If your transcript has not posted within five business days, first contact your school to confirm that they sent your transcript. Additionally, the following scenarios can cause delayed application posting/processing and should be avoided whenever possible:

A transcript is not accompanied by a Transcript ID Form or is accompanied by the incorrect form.
A transcript is not addressed specifically to "AAPI."
A school you attended is missing from the Colleges Attended section. We cannot attach a transcript to your application unless the school is listed.
An incorrect school name is listed in the Colleges Attended section. We cannot attach a transcript to your application until it is corrected.
The name on a transcript cannot be found in the AAPI database, either because your name changed, was misspelled on the transcript, was misspelled on the application, or you have not yet created an AAPI account.

Rejected Transcripts

The following scenarios can cause transcripts to be rejected and should be avoided whenever possible:

A transcript is unofficial, marked as student-issued, or is addressed to someone other than AAPI.
A transcript is missing pages or was severely damaged in the mail.
A document received by AAPI is not a transcript.
An incorrect transcript was received; this can occur when another student at your school has the same or similar name and you did not provide enough information to the registrar when you requested your transcript. Be sure to provide your schools with as much information as possible so they can properly identify your records.