Release 2 – March 1, 2020

About These Release Notes

This document provides a summary of the new features and enhancements available in Release 2. If you have any questions about these features, please contact your Account Manager.

New Features and Enhancements

Universal Advisor Portal Enhancements

The following enhancement is available for the Universal Advisor Portal as part of Release 2.

Updated Disclosure Agreement

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

The disclosure agreement that advisors must agree to when creating a Universal Advisor Portal account has been updated to:

I agree that I am a designated advisor at my institution to access the Universal Advisor Portal (UAP). I agree not to share my UAP username and password with any individual and will immediately notify [CAS EMAIL] should my employment status change or I no longer meet the UAP eligibility requirements, as defined.
I agree that the information contained in the UAP will only be used for the purposes of counseling students and compiling aggregate statistics for internal institutional use. I agree not to share any individual, identifiable applicant data or decisions with applicants, health profession programs/schools, or any other outside parties at any point. The only users authorized to disclose applicant data and decisions are applicants and individual health profession programs/schools.
I agree not to disclose or share individual applicant data with other individuals or offices at the institution for student recruitment purposes into other programs, unless explicitly granted permission by the student.
I agree to contact the appropriate association/organization and request explicit permission to use applicant data in the UAP for research purposes before beginning the research or disseminating any findings. I understand that no association/organization is obligated to approve UAP-related research requests and that data use policies and procedures vary by profession.
Access to and use of the information is granted only by your agreement to the above stipulations.

WebAdMIT Enhancements

The following enhancements are available for WebAdMIT as part of Release 2.

New Experience Type Name

This enhancement must be approved by the CAS association or UniCAS client for use in the next cycle. If activated, this enhancement will be available for all participating programs in the next cycle. CAS association and UniCAS clients: contact your Account Manager for more information or to enable this feature.

Applicants can now report internship and clinical experience data under the new Mandatory Internship - Rotation - or Clinical Experience experience type. This information displays in the Internships & Clinical Experiences panel on the Applicant Details page and is available in the Export Manager.

Reset Password in WebAdMIT Prelaunch Environment

This enhancement is automatically available for use by all CASs using the prelaunch environment and their participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

You can now reset your password in the WebAdMIT prelaunch environment. The password reset email will be sent directly to you.

Field Added to In Progress Applicant Export

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

The Designation Added Date field is now included in the In Progress Applicant export from the In Progress Applicant search page. This field can have multiple values if an applicant selects more than one program, based on CAS and program requirements.

New Documentation

Please review the list of new reference guides, all accessible in the WebAdMIT Help Center.

Document	Details
Sharing WebAdMIT Across Multiple Programs	WebAdMIT allows institutions to customize admissions processes for each of their programs. If you have multiple WebAdMIT users managing multiple programs, WebAdMIT becomes a "shared space," where these users who can configure the software have access to every program's settings and templates. This can sometimes seem challenging to navigate. Read this guide for a shared space example, as well as best practices you can apply at your institution.
Deferring Applicants via Transfer Settings	For CASs that offer Deferred Applicants as part of the Transfer Settings process, this guide provides information on how this process works, and some best practices to keep in mind.

Coming Soon!

Please review the list of upcoming events, including scheduled downtime/maintenance, product updates, and regional training opportunities.

Event	Date	Details
Sandbox Environment Refresh	March 2, 2020	The WebAdMIT Sandbox environment (sandbox.webadmit.org) was refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox were overwritten.
WebAdMIT Webinar Series	Various	Liaison Academy offers WebAdMIT training webinars. Each one-hour webinar focuses on a specific WebAdMIT feature and offers best practices, tips, and tricks for working with that feature. To learn more about these webinars and our other training resources, visit http://academy.liaisonedu.com.
Enrollment Marketing for a Competitive Advantage Virtual Training	March 5 – 26, 2020	Register now for our Enrollment Marketing for a Competitive Advantage virtual training course. Participants will explore practical and realistic concepts and ideas to help them establish key communications goals and incorporate relevant technologies. Participants who successfully complete this course are eligible to earn up to 0.7 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Sandbox Environment Refresh	April 6, 2020 (updated from March 30, 2020)	The WebAdMIT Sandbox environment (sandbox.webadmit.org) will be refreshed with current (cleansed) production data and program configurations. Any test exports, custom fields, etc., in the current sandbox will be overwritten.
Reviewing & Scoring Applicants Virtual Training	March 31 – April 9, 2020	Register now for our Reviewing & Scoring Applicants virtual training course. Participants will learn how to make the best use of the Assignments and Interviews features in WebAdMIT through a series of hands-on exercises led by a WebAdMIT expert. They will learn how to rank applicants and pinpoint the most qualified candidates while networking with peers to learn how others are using WebAdMIT to achieve their admissions goals. Participants who successfully complete this course are eligible to earn 0.7 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Intro to WebAdMIT: Unlocking the Tools to Manage Your Applications Pre-conference Training in Boston, MA	July 22, 2020	Join us for a pre-conference workshop, Intro to WebAdMIT. If you are new to WebAdMIT or your admissions team, this training was made just for you! This course covers the core functionality of WebAdMIT and shows you how to use the features together to maximize your efficiency. We’ll give you all the basics you need to get up and running with WebAdMIT. We'll start with an overview of WebAdMIT and how it works, and then you’ll practice using the most essential WebAdMIT features to work with your applicants. Participants who successfully complete this course are eligible to earn 0.6 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Reviewing & Scoring Applicants in WebAdMIT Pre-conference Training in Boston, MA	July 22, 2020	Join us for a pre-conference workshop, Reviewing & Scoring Applicants in WebAdMIT. Participants will learn how to make the best use of the Assignments and Interviews features in WebAdMIT through a series of hands-on exercises led by a WebAdMIT expert. They will learn how to rank applicants and pinpoint the most qualified candidates while networking with peers to learn how others are using WebAdMIT to achieve their admissions goals. Participants who successfully complete this course are eligible to earn 0.8 Continuing Education Units (CEUs). Visit Liaison Academy to learn more about this class.
Liaison User Conference in Boston, MA	July 23 – 24, 2020	Learn with Liaison Academy at our annual User Conference in Boston, MA. You can find information about the conference as well as registration on our website at https://events.liaisonedu.com/home.