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Using Configuration Tools

CAS Configuration Portal

Click here for more information on the CAS Configuration Portal, which is accessible under the Administration panel.

Configuration Reports

Configuration Reports, which are located under the Reports & Exports panel, allow association users to keep track of programs as they configure their application components. 

Reviewing and Approving Programs

Before a program is available to applicants in the Applicant Portal, it first must be created, reviewed, and approved in the Configuration Portal. Typically, programs are responsible for creating and customizing their program configurations. Depending on the CAS, the Account Manager, Client Success Manager, association client, or a central office at an institution is responsible for reviewing and approving all programs for an application cycle.

Accessing Ready for Review Programs

Once a program is configured and submitted to be reviewed, the program will have a Review status.

Review Status 2.jpg

You can access programs that are ready for review in two ways:

  • Under each institution
  • Under the CAS cycle
Accessing an Institution’s Ready for Review Programs

Navigate to the institution and use the Status filter to quickly group all programs with a Review status. You can then review each program by clicking Details or the double arrows.


Accessing All Ready for Review Programs in a CAS

You can also access all programs that have a Review status by clicking the edit icon next to the cycle. Then under the Ready for Review section, click Details or the double arrows to review each program.

Review All.jpg

Reviewing Programs

We recommend reviewing program configurations before approving a program. This ensures that the program meets all CAS requirements, all instructions for applicants are clear, and configuration options are correctly configured. For example, if Questions are activated but no questions are asked, then applicants cannot submit their application to that program.

If you find errors, return to the Program Details page and click Reset to Draft. Then notify the institution of the errors. They can make changes in their Configuration Portal, and once done, submit their program for review again.

Review the suggestions below. Additionally, see Configuration Portal Best Practices for more recommendations. Note that the available program configuration options depend on each CAS.

Program Details
  • Confirm all required fields are completed, including:
    • Start Term and Start Year
    • Open Date and Deadline. Note that these dates must fall within the application cycle. Additionally, some CASs require programs to select a pre-approved deadline date. If applicable, be sure that the deadline chosen meets this requirement.
  • Review the WebAdMIT Name, if applicable.
Home Page Branding
  • Confirm the branding logo has a good resolution.
  • Review the home page instructions for clarity and formatting.
  • Confirm that all instructions are viewable (i.e., text is not cut off).
High School Transcripts
  • Confirm that a selection has been made.
College Transcripts
  • Confirm that both transcript and coursework selections have been made.

These are also known as letters of reference and letters of recommendation.

  • Review instructions for clarity.
  • Confirm that evaluation minimum and maximum values have been set.
  • Confirm the number and types of evaluation forms allowed.
  • Review instructions for clarity.
  • Confirm that question configurations are correct. For example:
    • Essay-based questions are based on character count, not word count.
    • Instructional Text-based questions do not ask for an applicant response, or if so, an additional question is listed below.
  • Review instructions for clarity.
  • Confirm that prerequisite titles are generic (i.e., Anatomy and Physiology I with lab) and not institution-specific (i.e., AP 1002).
  • Confirm that prerequisite minimum grades and credits are correct.
  • Review instructions for clarity.
  • Confirm that document configurations are correct.
  • Review instructions for clarity.
  • Confirm that Organization Code, Program Code, and submission requirements have been set.

Approving Programs

If the program is ready to be activated after your review, return to the Program Details page and click Activate. The program is then available for applicants in the Applicant Portal, based on the program’s start date.

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