Note: This topic pertains to applicants who are applying to programs that require full transcript entry.
If you don't want to enter all your coursework yourself, our Professional Transcript Entry Service (PTE) specialists can enter it for you for an additional fee. This service is only available for Completed coursework from accredited schools. Coursework from Not-Listed Schools, foreign coursework, and planned/in-progress courses are not eligible for PTE and must be entered by you.
Note that our PTE specialists only enter the information listed on your transcripts; they do not correct errors for coursework you have already entered. If you entered coursework and made a mistake or did not report an institution, these errors will be communicated to you during the verification process, at which point it is your responsibility to correct them.
Fees for PTE are as follows:
- 1-3 transcripts: $65
- 4-6 transcripts: $90
- 7 or more transcripts: $140
These fees apply only to coursework entry and are in addition to regular application fees. Fee waivers are not available for PTE.
To successfully sign up for PTE, complete the following required steps:
Before the PTE process can start, you must enter any coursework that is ineligible for PTE. Ineligible coursework includes planned or in-progress courses and courses taken at not-listed US schools. We cannot enter these courses on your behalf and they must be entered by you before you pay for PTE.
Note that once you make your PTE payment, you will be unable to enter any additional planned/in-progress courses until the Verification process is complete.
We must receive all required transcripts before PTE can begin. See Sending Official Transcripts to NursingCAS for more details. Monitor your application to ensure your transcripts are received. On average, it takes 7-10 business days from the date we receive your transcripts to post them to your application. Once your transcripts post, you will receive a confirmation email and you can view your transcript receipt dates on the Check Status tab.
Click Tell Me More at the bottom of the Transcript Entry page and follow the prompts to sign up for PTE and enter your payment information. Payments are non-refundable and can only be made online via credit card. After making your payment, you can continue adding schools for PTE until you submit your application. You cannot add any additional schools for PTE once your application is submitted.
4. Submit and complete your application
Before PTE, you must submit and pay for your application. Once your application is submitted and we receive your transcripts, we will begin work on your application within 10 business days. Note that applications are placed in line for PTE on a first-come, first-served basis.
Once all the requirements are met, it may take up to ten business days for transcript entry to be completed. Your application is not given a Complete Date and moved into the Verification queue until your coursework entry is approved, at which point it can take up to an additional two weeks to be verified. Please keep these turnaround times and your program's deadline requirements in mind. We are not responsible for missed deadlines due to PTE procedures or turnaround times.
Reviewing and Approving Your Coursework Entry
You'll receive a notification once your PTE is complete. You should then review the coursework entered by our staff to make sure it is accurate and approve the entry. You should also designate any required prerequisite courses in the Program Materials section before approving the entry.
If you find any issues with the coursework entry, email customer service to determine how to proceed. Wait for corrections to be confirmed and implemented before approving the coursework entry.
Once you approve your coursework entry, your application is given a Complete Date and placed in line for Verification. Be sure to approve your coursework in a timely manner to avoid any delays in processing your application.
Because your designated programs have access to your information as soon as you submit your application, no refunds can be issued for any reason (this includes missed deadlines and programs no longer accepting applicants).
Before submitting your application, you are prompted to review and agree to the NursingCAS Release Statement. This agreement includes a clause about the refund policy. As an applicant, it's your responsibility to complete your application correctly, monitor the status of your application, ensure all required materials are received and posted to the application, respond to all notifications in a timely manner, and adhere to the deadline requirements posted by each program to which you have applied.
Credit Card Payment Disputes
An unauthorized credit card chargeback against a fee will result in the application being placed on hold for all programs. A chargeback is the return of funds to a consumer, typically occurring after a credit card transaction is disputed with the credit card company.
If we receive an unauthorized chargeback from your credit card company, we will notify you of the chargeback, place your application on hold, and notify all programs to which you applied of non-payment. To reinstate your application, you must send a money order that totals the full fee plus a $25 bank processing charge for each incorrect chargeback within 10 business days of the notification.
If payment is not received within this timeframe, any future activity will be barred until all outstanding fees are paid, including applications for future cycles.