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Liaison International

Updating Your PharmCAS Application/Academic Update

Overview

Once you submit your application, most sections are locked to prevent edits. Updates you can make include:

  • Editing your contact information.
  • Editing your profile information (username, password, security question, etc.).
  • Adding programs with deadlines that have not yet passed.
  • Editing or deleting evaluations that remain incomplete. 
  • Adding new test scores, experiences, achievements, and/or certifications, if applicable (you are unable to edit or delete existing entries). 
  • Editing program materials for programs you have not yet submitted to (programs you have already submitted to will be locked).

If you have updates for other sections of your application, submit these updates directly to your programs.

Updating Your Coursework

Fall Academic Update Period

After your application is initially verified, you can make any necessary updates to your courses (i.e., newly completed or planned/in-progress courses) during the Fall Academic Update period. The coursework entered during this period will be verified and your GPAs will be updated accordingly. You cannot edit courses that you originally reported as complete or add courses completed in prior years.

The Fall Academic Update period opens on December 14, 2018 and closes on February 15, 2019. You will receive an email when the Academic Update period is opened and available. It is your responsibility to update your courses during this time period. PharmCAS cannot update your coursework for you. Additionally, if you do not submit your Academic Update by the closing date of February 15, 2019, PharmCAS cannot update your GPA calculations. 

You must also arrange for your official Summer 2018 and Fall 2018 transcripts to be sent directly to PharmCAS as soon as they are available. If you do not submit your updated courses and transcripts in a timely manner, your selected programs may no longer consider you for admission.

Note that you can only update your coursework once during each Academic Update period.

Spring Academic Update Period

You can make additional updates to your coursework during the Spring Academic Update Period from April 15, 2019 to June 28, 2019; however, this coursework will not be verified or calculated into your GPAs.

Arrange for your official Spring 2019 and Summer 2019 transcripts to be sent directly to PharmCAS as soon as they are available. If you do not submit your updated courses and transcripts in a timely manner, your selected programs may no longer consider you for admission. 

Subsequent Updates

PharmCAS does not accept course updates after June 28, 2019. You must send these updates, including any Summer 2019 transcripts, directly to your programs. 

Reporting Grade Changes

If a grade changed on your transcript due to a correction made by the registrar's office, follow the steps below.

  1. Send PharmCAS an email that contains the following information:
    • Full name
    • CAS ID Number
    • Name of the institution issuing the grade change 
    • Course title
    • Course prefix and number
    • Session year and term for course (e.g. fall 2008)
    • Original grade on the transcript
    • Revised/corrected grade on the transcript. 
  2. Print a new Transcript Request Form from the Colleges Attended section for the institution that issued the grade change. On the form, circle Yes next to Grade Change
  3. Submit the Transcript Request Form to the registrar and arrange for a revised copy of your transcripts to be sent to PharmCAS as soon as possible. 

Once the official transcripts are received, PharmCAS will update your course grade and GPA and submit an updated application to your selected programs. 

Note: if the transcript with your grade change will be received by PharmCAS after June 28, 2019, you must contact PharmCAS before sending the transcript. 

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