Updating Your PharmCAS Application (Academic Update)
Overview
Updating Your Coursework
Fall Academic Update Period
After your application is initially verified, you can make any necessary updates to your courses (i.e., newly completed or planned/in-progress courses) during the Fall Academic Update period. The coursework entered during this period will be verified and your GPAs will be updated accordingly. You cannot edit courses that you originally reported as complete or add courses completed in prior years.
The Fall Academic Update period opens on December 12, 2019 and closes on February 18, 2020. You will receive an email when the Academic Update period is opened and available. It is your responsibility to update your courses during this time period. PharmCAS cannot update your coursework for you. Additionally, if you do not submit your Academic Update by the closing date of February 18, 2020, PharmCAS cannot update your GPA calculations.
You must also arrange for your official Summer 2019 and Fall 2019 transcripts to be sent directly to PharmCAS as soon as they are available. If you do not submit your updated courses and transcripts in a timely manner, your selected programs may no longer consider you for admission.
Note that you can only update your coursework once during each Academic Update period.
Spring Academic Update Period
You can update your Spring and Summer 2020 coursework at any time. Accepted applicants should enter their spring grades on the PharmCAS application as soon as they are available, following the completion of the spring 2020 term. You must enter your spring grades before the 2019-2020 cycle and Spring Academic Update period close on June 30, 2020. Please note that this coursework will not be verified or calculated into your GPAs.
It is your responsibility to add any new courses completed since your application was first submitted to PharmCAS and to edit any in-progress and planned courses. Courses that were originally reported as completed cannot be modified.
Spring 2020 Academic Update Transcripts
Accepted applicants should arrange for official Spring 2019 transcripts to be sent directly to PharmCAS as soon as they are available and before the cycle closes on June 30, 2020, unless otherwise instructed by the pharmacy school. If you do not submit your updated courses and transcripts in a timely manner, your selected programs may no longer consider you for admission.
Summer 2020 Academic Update Transcripts
Accepted applicants must arrange for Summer 2020 transcripts to be sent directly to the pharmacy school (and not to PharmCAS). The PharmCAS 2019-2020 cycle will close before summer 2020 transcripts will be available.
Reporting Grade Changes
If a grade changed on your transcript due to a correction made by the registrar's office, not connected to any of the Academic Update periods, follow the steps below.
- Send PharmCAS an email that contains the following information:
- Full name
- CAS ID number
- Name of the institution issuing the grade change
- Course title
- Course prefix and number
- Session year and term for course (e.g., fall 2008)
- Original grade on the transcript
- Revised/corrected grade on the transcript.
- Print a new Transcript Request Form from the Colleges Attended section for the institution that issued the grade change. On the form, circle Yes next to Grade Change.
- Submit the Transcript Request Form to the registrar and arrange for a revised copy of your transcripts to be sent to PharmCAS as soon as possible.
Once the official transcripts are received, PharmCAS will update your course grade and GPA and submit an updated application to your selected programs.
Note: if the transcript with your grade change will be received by PharmCAS after June 30, 2020, you must contact PharmCAS before sending the transcript.