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Liaison International

PharmGrad Quick Start Guide and FAQs

What is PharmGrad? 

The Pharmacy College Application Service for Graduate Programs (PharmGrad) for  simplifies the process of applying to pharmacy graduate programs. You start by selecting the program(s) you wish to apply to, then you submit one application that includes all necessary materials. Once received by PharmGrad, your application and materials go through a verification process before being transmitted to all of your selected programs. Click here to start your application.

How long does the application process take? 

It's important you apply as early as possible since completing your application can be a lengthy process, and since application processing times vary throughout the cycle. Below is a suggested timeline that includes key actions to keep the application process on track. This timeline may need to be adjusted based on your programs' deadlines and requirements. 

Timeline Key Actions

Prior to the Start of the Application Process

  1. Research programs you wish to apply to. Pay special attention to:

    • Cycle dates and deadline requirements. 
    • Application fees.
    • Recommendation requirements. 
    • Minimum requirements, including prerequisites, standardized test scores, supplemental applications, foreign evaluations, etc. 
    • Transcript and coursework requirements
  2. Begin contacting potential recommenders to confirm their participation. 

  3. Review the instructions in this Help Center and the Applicant Responsibilities. 

At Least 3 Months Prior to Deadline

  1. Create your account
  2. Complete the Colleges Attended section, and review each program's transcript requirements. Some programs may require that you send official transcripts to PharmGrad, some may require unofficial transcripts, and others might not require any transcripts.
  3. Review each program's Transcript Entry requirements. Some programs may require that you enter all of your coursework, some may require that you enter only prerequisite coursework, and others might not require that you enter any coursework.
  4. Complete the Recommendations section. 

At Least 10-12 Weeks Prior to Deadline

  1. If required by your programs, ask your schools to send official transcripts directly to PharmGrad (you may also need to request that transcripts be sent to you if a program requires that you enter your coursework). If there are any holds on your account at a school, resolve them now to avoid delays in sending transcripts.
  2. If applicable, begin entering coursework into your application.
  3. Check in with your recommenders to confirm that they received the recommendation request via e-mail.

At Least 6-8 Weeks Prior to Deadline

Complete and submit your application.  Monitor your application for receipt of transcripts and letters of recommendation and follow up on any missing items.

At Least 4-6 Weeks Prior to Deadline

Continue monitoring your application. If your program requires that your coursework be verified, note the following:

Once all of your required application materials are received, your application's status changes to Complete and your application is placed in line to be verified. Verifications occur in chronological order and on average take two weeks to complete. Once your application is verified, you will receive a notification and your application's status will change to Verified

 

After Deadline Download a copy of your application for your records.

Frequently Asked Questions (FAQs)

Coursework, Transcripts, and GPAs Programs and Statuses Fees and Payments
Do I need to send transcripts?

Official transcripts are required for all U.S. and English Canadian colleges attended. For more information, see Sending  Official Transcripts to PharmGrad

 

Where do I find the Transcript Request Form?

The Transcript Request Form is found in the Colleges Attended section, after you submit a college entry.

 

Should I send my high school transcripts?

No.

 

My transfer credits are listed on my primary transcript. Do I still need to send all transcripts?

You must report all colleges attended and submit official transcripts, even if your transfer credits are listed on your primary transcript. See Sending Official Transcripts for more guidelines.

 

How do I know what my primary institution is?

Your primary institution is the college where you earned or will earn your first undergraduate college degree.

 

How do I list my repeated courses?

PharmGrad considers a course to be repeated if you enrolled in the same course (with the same course title and prefix) again at the same college.

Report all attempts of repeated coursework (including those that are currently in-progress or planned) and be sure to mark them as repeated during Transcript Review. Enter the number of credit hours attempted for each course, regardless of how many credits were actually earned. 

 

Should I include foreign coursework in the Transcript Entry section?

No.

 

 

 

How do I remove a program?

Your application must always have at least one program selected. To remove a program, first navigate to the Add Programs tab and select the desired program(s). Then navigate to the Submit Application tab and remove the undesired program(s).

 

Can I apply to more programs after I submit my application?

Yes, if the program's deadline date has not yet passed and the application cycle is open.

 

Should I submit my application if I'm still waiting on transcripts, recommendations, and/or official test scores?

Yes. You can submit your application before your transcripts, recommendations, and/or official test scores are received by PharmGrad.

 

Will PharmGrad update me on the status of my application?

Your application status for each program is listed in the Check Status section of the application. PharmGrad will notify you when official transcripts and Recommendations are received, and when your application is verified.

 

When will I learn about admissions decisions? Did I get in!?

You must reach out to your program(s) to learn about a school's admissions decisions.

 

Is there any other way to pay other than by credit card?

We currently only accept payments by credit card: Visa, Mastercard, American Express, and Discover.

 

I want a refund. What do I need to do?

Refunds are not given for any reason. Review Refunding/Withdrawing Your PharmGrad Application for more information.

 

 

 

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