Participating in Interviews
Overview
The ResidencyCAS Interview Portal is used to accept or decline interview invitations, select preferred interview sessions, and participate in interviews. Starting October 1st, you can access the Interview Portal directly from the application using the App Switcher in the left navigation menu.
Programs typically provide detailed interview instructions in their email invitations, as interview processes may vary by program.
Navigating the Interview Portal
In the Interview Portal, you can:
- Use the My Programs button to accept or decline invitations. Depending on the program, you may be prompted to select interview dates after accepting.
- Use the All Programs drop-down to switch between programs.
- Test Your Hardware and ensure your computer and internet connection are set up properly before interviews.
- View the calendar, which displays green dots under days with scheduled interviews.
- View your interview schedule by day, week, or, month, and toggle between calendar and list views.
- Review your interview day schedule and join meeting rooms and interviews.
- Programs may use meeting rooms for events like pre-interview networking, welcome sessions, or lounges for breaks between interviews.
- For interviews, you'll see a Ready status and a Join button to enter the interview room when the interviewer is ready for you.
- If you're prepared but the interviewer hasn’t marked their status as Ready, select Checked-in to indicate you're ready and waiting.
- If you're prepared but the interviewer hasn’t marked their status as Ready, select Checked-in to indicate you're ready and waiting.
- View a condensed schedule of upcoming events within the next two hours.
- Chat with program managers and coordinators overseeing the interview day.
- Download scheduled interviews and meetings to your personal calendar, such as Google or Outlook. This generates a single .ics file containing all scheduled events at that point in time.
💡Tip: to prevent duplicate calendar entries, download the file to your personal calendar after all interviews are scheduled.
Managing Interview Invitations
Use the My Programs button to accept or decline invitations, select interview dates, and view confirmed interviews. These processes may vary by program; for example, some programs may schedule interviews outside the portal or offer waitlists for sessions that are full. For specific instructions, refer to your invitation email or contact the program directly.
Accepting an Invitation
Once you accept an invitation, the process for selecting an interview session may vary; refer to your invitation email or contact the program directly with any questions.
Generally, you're first prompted to select a preferred interview day session. If a program has more than one date available, you may be prompted to select a second choice. Alternatively, programs may allow you to join waitlists for any sessions that are already full.
Once you submit your selections, you'll see the interview sessions in the Interviews tab. Some programs automatically confirm your choices, while others review and confirm later. Depending on how the program is scheduling interviews, you may see your preferred interview dates under the Confirmed or Pending sections in this tab.
Declining an Invitation
When you decline an invitation, you're prompted to confirm your action before the program receives this information.
Canceling and Rescheduling Interviews
Navigate to the Interviews tab to Cancel or reschedule an interview (i.e., Update Assignment).
- If you cancel an interview, you're prompted to confirm this action.
- If you reschedule an interview, you're prompted to pick a new available interview session and confirm.
Monitoring Waitlist Updates
There are two types of waitlists:
- Initial Waitlist: programs may place you on a waitlist to interview with them, which you'll see in the Interviews tab:
- Session Waitlist: programs may let you join waitlists for other full interview sessions. If they offer this option, you'll be notified if a spot opens up, and you'll be able to reschedule as described above.
Contact the program if you have any questions regarding their waitlist processes.
Scheduling Notifications
Joining an Interview
When you're ready to begin your interview, click Join from your dashboard.
Once the interview has started, a countdown of remaining time displays at the top of the Live Meeting view. An audible sound plays when there are 2 minutes remaining and again when the timer reaches 0 minutes. Note: if using Safari, ensure the "Auto-Play" option is enabled in your browser settings to hear these notifications.
🌟For the best experience, we recommend using Chrome as the preferred browser.
Connection Issues
If you lose connection during an interview, try to reconnect as quickly as possible. If you're unable to rejoin promptly, contact the program directly, typically the program manager or coordinator. While you can also reach out to our customer service team for assistance, please note that they cannot resolve connection issues related to your device or internet.