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Configure Your Experiences

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This page applies to Time2Track trainees.

You can use experiences to track the details of activities you want to include in your veterinary medicine application. These experiences can include research, animal experience with or without a veterinarian, employment, volunteer roles, or other extracurricular opportunities. Experiences allow you to track specific details, including the experience type, organization, supervisor, and other key information you'll need in your application.

Create Experiences

You must create a separate Time2Track experience for each organization, supervisor, experience type, animal type, status, and type of recognition.

  1. Under Settings, click Experiences.
  2. Click Add an Experience.
  3. Select the experience type.
  4. Under Organization, type and select the organization name. Then, add additional information about the organization, including its address.
  5. Select the organization type that best describes the organization.
  6. Enter your supervisor's information.
  7. Complete the additional required information. Be sure to add experience details that may be required in your application.
  8. Click Save.

Edit Experiences

If you need to edit the details of experiences:

  1. Under Settings, click Experiences.
  2. Click the experience name under the Organization column.
  3. Add or update the experience details. Note that the organization cannot be changed once activities are logged.
  4. Click Save.

Delete Experiences

You can only delete experiences if no activities are linked with them. If you need to delete experiences, create a new one and move the activities to the correct experience.

  1. Under Settings, click Experiences.
  2. Click the trash icon.
  3. Click Delete this experience. Note that you cannot undo this action.

Add Existing Activities to Experiences

If you already have recorded activities, you can edit those existing activities and add or update your experiences and supervisors. You can do this both individually and in a batch. Note that if you're using Online Approval, you must match your activities to the experience and supervisor; otherwise, Time2Track doesn't know which supervisors to send your activities to for approval.

You can view which activities have experiences and supervisors by clicking Activities, then List. Experience and supervisor data is located under the Setting / Experience / Supervisor column.

Add Individual Activities to Experiences

  1. Click Activities.
  2. Click List.
  3. Under the Type column, click the activity name.
  4. Select the experience and supervisor.
  5. Click Save.

Add Multiple Activities to Experiences in Batch

When updating activities in batch, ensure that all selected activities have the same level as the experience; otherwise, an error message displays. You can update up to 25 activities in a batch each time. Be aware that all activities must be on the same page when updating in batch; if you have multiple pages of activities, you must make your updates for each page of activities.

  1. Click Activities.
  2. Click List.
  3. Click Advanced Filters.
  4. Under Experience, select the experience that the activities are currently attached to.
  5. If necessary, use additional filters to narrow your results.
  6. Click Filter.
  7. Click the checkboxes for the activities you want to match the experience to in a batch. You can also click the checkbox next to Status to select all activities.
  8. Under the Choose bulk action... drop-down, click Change experience and supervisor.
  9. Select the experience and supervisor from the drop-downs.
  10. Click Update.

Once you finish updating your activities, click Clear to remove any filters.

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