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Submitting and Completing Your University of Hawaiʻi System Application

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Before Submitting

Before you submit your application, be aware of the following:

  • You can make limited changes after you submit your application. You can add new items to certain areas of the Academic History, Supporting Information, and Program Materials sections (e.g., test scores, experiences, optional documents, etc.), where applicable, but you cannot edit existing entries. You can also update recommendations with "new" or "in-progress" statuses and select additional programs to apply to. All other sections are read-only.
  • You can submit your application before your recommendations are received (if applicable).
  • Do not wait until the last minute. You can submit your application up until 11:59 PM HST on the deadline date; however, ensure you allow for time to complete the required payment section. You must click Submit and complete the final payment information before the deadline in order to guarantee your submission is accepted. Additionally, be aware that during our busiest times you may experience page loading delays, and these may occur outside of customer service's hours of operation. We cannot grant deadline extensions if you miss your deadline; contact your programs directly for more information.

Invitation Codes

Some programs provide invitation codes, which are deadline extensions offered to individual applicants. If you received an invitation code from a program, use the information below to apply to a program whose deadline has already passed.

You can apply your invitation code(s) when you select a program (review the Selecting University of Hawaiʻi System Programs section) or are ready to submit your application (steps below). Note that you must use the invitation code before the expiration date (i.e., new deadline date).

Submitting to a Program

  1. Click Submit Application.
  2. Click the Apply Invitation Code link for the closed program.
  3. Enter the invitation code you received from the program.
  4. Click Submit. To submit to multiple programs, click Submit All.

Submitting Your Payment

When you are ready to submit, click the Submit Program(s) link in the What's Next section of the application. Select the programs you want to submit and click Continue. Do not submit any payments before submitting your application. Payments can only be made in the application via credit card. We accept Visa, Mastercard, and Discover. Credit card payments cannot be made over the phone.

Once you submit your application and payment, select View Payment History from the Applicant Menu to confirm your payment's receipt.

Refund Policy

Because your designated campuses have access to your information as soon as you submit your application, no refunds can be issued for any reason (this includes missed deadlines and campuses no longer accepting applicants).

Before submitting your application, you are prompted to review and agree to the University of Hawaiʻi System Release Statement. This agreement includes a clause about the refund policy. As an applicant, it's your responsibility to complete your application correctly, monitor the status of your application, ensure all required materials are received and posted to the application, respond to all notifications in a timely manner, and adhere to the deadline requirements posted by each campus to which you have applied. Additionally, keep in mind that campuses review applications and fill seats throughout the application cycle and may not notify University of Hawaiʻi System that their class is full. We recommend contacting your campuses before applying to confirm available seats.

UH Hilo Graduate Programs: We recommend reviewing the Graduate Division website or contacting the Graduate Division at hilograd@hawaii.edu before applying to confirm program availability.    

After Submitting

You'll receive a confirmation email acknowledging that your application was submitted. Note that submitting does not mean your application is being reviewed by your programs. Depending on what materials were already received, submitting changes your application status from "In-Progress" to "Received" or "Complete."

Completing Your University of Hawaiʻi System Application

​In general, your online application is complete when:

  • Your application fee payment was submitted and marked as received.
  • You submitted your application and received an email confirming it was successfully submitted.
  • Your application Program Status is "Complete."

Note that your selected programs may have specific requirements for completion (i.e., supplemental applications, official transcripts, document uploads, etc.). We recommend contacting the campus directly to ensure you are meeting all requirements. Failure to submit all required materials may jeopardize your eligibility for admission consideration.

 

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