AACOMAS Program User Guide

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This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the AACOMAS Applicant Portal, Configuration Portal, Liaison Outcomes, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in early May and closes in early August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the AACOMAS Application Cycle Dates page.

Configuration Portal

Between early January and late March, configurations are entered into the prelaunch environment. The account team and AACOM review submitted configurations in April.

Liaison Outcomes/WebAdMIT

You can view new applicants and initiate a transfer settings shortly after the new cycle opens in early May.

Program Participation Requirements

AACOM requires all programs to designate two contacts at your institution who will receive all communication from AACOM and AACOMAS, including the configuration, application, and Liaison Outcomes/WebAdMIT launch notifications.

Applicant Portal

The first three sections of the AACOMAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the AACOMAS application and AACOMAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the AACOMAS Complete application status.
AACOMAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.

You can direct any applicant inquiries related to the application to AACOMAS Customer Service.

Configuration Portal

Once you've configured your program, you'll need to have it approved by the account team and AACOM before it is available to applicants. If your program is reviewed after the cycle launches, AACOM will approve it.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use the Coupon Code Payment Gateway.
Application Coupon Codes FAQ: view answers to frequently asked questions about offering coupon codes.
Background checks through Certiphi.
Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
Deferring Applicants via the Liaison-assisted Deferral Process: learn how to transfer deferred applicants from one cycle to the next.
Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
Manual Designations: learn how to add additional programs (i.e., designations) to an application in WebAdMIT.
Reporting Final Decision Codes: learn how to use WebAdMIT to place applicants in Decision Codes and report them back to AACOM.
- You can also use the Competing Offers and Shared Decision reports to find applicants with program competing offers made and accepted, as well as shared decisions. Note that you may see all or only a few of these reports.
Social Security Number (SSN) Documents Reference Guide: a guide on how to configure a PGP key to receive an encrypted file that contains the applicant's CAS ID and SSN.
Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2026-2027

The table below contains enhancements for AACOMAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
CAS Applicant Portal	User Interface	The application is updated to a new, mobile-first, and modern applicant portal that we call CAS 3+. Visit the CAS 3+ Upgrade page to learn more about its key benefits and a preview of the upgraded application.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Release Statement	The Pre-Submission Release statement was updated for clarity.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Supporting Information – Evaluations	Applicants can now request up to 10 evaluations. Previously, the maximum was 6.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Page	The CAS Custom Questions panel has subpanels by question block, so you can more easily find applicant data and restrict your users' access to it via Work Groups.	Action required by participating programs choosing to use this enhancement.	Available now
WebAdMIT	Report Manager	A new Multi-Row In Progress Report is available in the Report Manager, under the Applicant report type.	No action required by participating programs to use this enhancement.	Available now
WebAdMIT	Export Manager	The Description/Key Responsibilities field in the Experiences section has had its character limit increased. If you extract this data, you may need to update your data integrations to accommodate the increased character limit.	Action required by all participating programs.	Available now
WebAdMIT	Holistic Review	You can view and manage your Othot holistic review scores within WebAdMIT.	Action required by participating programs choosing to use this enhancement.	Available now

2025-2026

Portal	Section	Enhancement Details	Implementation	Availability
CAS Applicant Portal	Fees	The secondary application fee increased to $60. The initial application fee remains $198.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Biographic Information	The Sex question was updated. A Decline to state answer option was added to the Gender Identity question.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Contact Information	Applicants can enter an alternate email address in the Alternate Email field.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Influences	The Relatives in Medicine question was moved to the Family Information section.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Other Information	The Military Status and Military Discharge question blocks have been combined into one. If the applicant does not have any military history, then the related military questions do not appear. The Medical School History question has been moved above the Denied Readmission question. The COVID-19 Impacts question was removed.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Academic History – MCAT Scores	The MCAT Scores questions were moved from the Personal Information – Other Information section to the Academic History quadrant.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Academic History – Standardized Tests	Applicants can no longer self-report their ACT or SAT scores.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Configuration Portal	Branding	Pixel tracking can be enabled on the Add Programs and Program Materials sections to gain more insight into your program or organization's applicants. You can insert your tracking ID into the CAS Configuration Portal to establish standard tracking pixels from the major ad providers including Google, Meta, and LinkedIn.	Action required by all participating programs.	Available now
WebAdMIT	Applicant Details Page Email Templates Export Manager List Manager	The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.	Action required by all participating programs.	Available at cycle launch
WebAdMIT	Applicant Details Page Export Manager List Manager	The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal.	Action required by all participating programs.	Available at cycle launch