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Liaison

RF-ATCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the RF-ATCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-September and closes in late August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the RF-ATCAS Application Cycle Dates page.

Configuration Portal

Between early June and late August, configurations are entered into the prelaunch environment. The account team reviews submitted configurations during this period. 

WebAdMIT

You can view new applicants shortly after the new cycle opens in mid-September. 

Program Participation Requirements

To participate in RF-ATCAS, your program must do the following:

  • Submit their Notification of Intent (NOI) for level of degree change to the Commission on Accreditation of Athletic Training Education (CAATE).
  • Pay the substantive change fee to the CAATE.
  • Programs seeking initial accreditation can utilize RF-ATCAS once they submit an application via eAccred and pay the fee.

CAATE requires all programs to designate one contact at your institution who will receive all communication from CAATE and RF-ATCAS, including the configuration, application, and WebAdMIT launch notifications

Applicant Portal

The first three sections of the RF-ATCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the RF-ATCAS application and RF-ATCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

You can direct any applicant inquiries related to the application to RF-ATCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., CV/Résumé, Experiences, Observation Hours, official GRE scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team before it is available to applicants.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2025-2026

The table below contains enhancements for RF-ATCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

Reapplying

First cycle with reapplicants. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Personal Information – Biographic Information

The Gender Identity and Pronouns questions were removed and replaced with a new Legal Sex question:

What biological sex were you assigned at birth, such as on an original birth certificate?

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

My Profile

The European Union Data Protection question is now configured to be internal only, meaning that that question and answers will not be sent to other portals such as the CAS API and WebAdMIT.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Academic History – Colleges Attended

Applicants are required to upload their unofficial domestic transcripts and/or foreign evaluations before they submit their application to your program.

No action required by participating programs to use this enhancement.

Available at cycle launch

Applicant Portal

Supporting Information – Documents

Applicants can delete existing and upload new documents after they submit their application.

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

Organization Details

The College Transcript sheet in the Export report now includes the following fields: 

  • Unofficial Transcript Required to Submit
  • Unofficial Foreign Evaluation Required to Submit

This enhancement allows you to capture all program configuration data, especially related to recent new features.

No action required by participating programs to use this enhancement.

Available now

WebAdMIT

Applicant Details Page

Email Templates

Export Manager

List Manager

The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Applicant Details Page

Export Manager

List Manager

The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal.

Action required by all participating programs.

Available at cycle launch

WebAdMIT

Login

You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.). 

No action required by participating programs to use this enhancement.

Available at cycle launch

2024-2025

The table below contains enhancements for RF-ATCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal

Section

Enhancement Details

Implementation

Availability

Applicant Portal

All

First cycle with Liaison. 

No action required by participating programs to use this enhancement.

Available at cycle launch

Configuration Portal

All

First cycle with Liaison. 

No action required by participating programs to use this enhancement.

Available at cycle launch

WebAdMIT

All

First cycle with Liaison. 

No action required by participating programs to use this enhancement.

Available at cycle launch

 

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