RF-ATCAS Program User Guide

This guide provides you with documentation, reference guides, and direct links that answer common admissions questions about the RF-ATCAS Applicant Portal, Configuration Portal, and WebAdMIT. It also contains resources that may help you work more efficiently throughout your admissions process. If you have additional questions or need further assistance, please contact a member of your account team.

Cycle Timeframes

Applicant Portal

The Applicant Portal opens in mid-September and closes in late August. You can view the specific cycle dates, including final processing dates (e.g., last date to submit transcripts, last date to request letters of recommendation, etc.), on the RF-ATCAS Application Cycle Dates page.

Configuration Portal

Between late May and late August, configurations are entered into the prelaunch environment. The account team reviews submitted configurations during this period.

WebAdMIT

You can view new applicants shortly after the new cycle opens in mid-September.

Program Participation Requirements

To participate in RF-ATCAS, your program must do the following:

Submit their Notification of Intent (NOI) for level of degree change to the Commission on Accreditation of Athletic Training Education (CAATE).
Pay the substantive change fee to the CAATE.
Programs seeking initial accreditation can utilize RF-ATCAS once they submit an application via eAccred and pay the fee.

CAATE requires all programs to designate one contact at your institution who will receive all communication from CAATE and RF-ATCAS, including the configuration, application, and WebAdMIT launch notifications

Applicant Portal

The first three sections of the RF-ATCAS application (i.e., Personal Information, Academic History, and Supporting Information) compose the core application. They contain questions that are commonly asked of applicants across all participating programs, such as an applicant's biographic information, standardized test scores, and experiences. The fourth section of the application is Program Materials, which is customized by you through the Configuration Portal (discussed in the next section).

You can access the RF-ATCAS application and RF-ATCAS Applicant Help Center to review the applicant experience. You can also create a test application in the Applicant Portal; we recommend creating a new account and adding "test" to your name (e.g., TestJohn TestDoe).

For a general overview of the applicant experience, review the following documents:

Applicant Processing Reference Guide: learn how applicants move through the application and Liaison processes applicant materials, such as transcripts and official test scores.
Application Statuses Reference Guide: review what each application status means and how you can interact with applicants at different stages.
- Review the requirements for the RF-ATCAS Complete application status.
RF-ATCAS Quick Start Guide and FAQs: a suggested timeline for completing and submitting the application, links to important pages including cycle dates and fees, and a FAQs section.

You can direct any applicant inquiries related to the application to RF-ATCAS Customer Service.

Configuration Portal

Use the Configuration Portal Quick Start Guide to make sure you configure your program(s) efficiently and completely in the prelaunch environment. Be sure to check out your CAS's configuration options and review the best practices found throughout. If any optional sections of the application are required for your program (e.g., CV/Résumé, Experiences, Observation Hours, official GRE scores, etc.), you'll want to note this on your program home page.

Once you've configured your program, you'll need to have it approved by the account team before it is available to applicants.

WebAdMIT

Review the WebAdMIT Help Center for any questions related to working in WebAdMIT. The Reference Guides and WebAdMIT Training and Support sections are additional resources as you configure WebAdMIT for your needs. Documents commonly requested include:

Application Coupons Reference Guide: learn how to request coupons to offset application fees and disperse them to applicants. To purchase coupons, use the Coupon Code Payment Gateway.
Application Coupon Codes FAQs: view answers to frequently asked questions about coupon codes.
Data Dictionaries and Master Code Lists: a comprehensive list of all fields available in the Export Manager and Report Manager, including associated lookup tables.
Deferring Applicants On Demand: learn how to transfer deferred applicants from one cycle to the next.
Integration Help Center and WebAdMIT API: learn how to set up an API and schedule automatic data exports from WebAdMIT into your SIS/ERP.
Requesting Official GRE CAS Codes: a guide on how to create CAS-specific codes in order to receive official GRE scores in WebAdMIT.
Transfer Settings Guide: a review of how programs and templates built in WebAdMIT are carried forward each cycle.

The Release Notes feature new enhancements in the Applicant Portal, Applicant Gateway, Configuration Portal, Liaison Letters, and WebAdMIT, in addition to upcoming training opportunities.

For any questions, contact the Client Support Specialist Team.

Cycle Enhancements

2026-2027

The table below contains enhancements for RF-ATCAS for the cycle timeframes noted at the top of this page. Note that some sections have multiple enhancements. If an action is required by participating programs to use the enhancement, click the links under Enhancement Details to learn more. Additional enhancements may have been automatically released; review the Release Notes to learn more.

Portal	Section	Enhancement Details	Implementation	Availability
CAS Applicant Portal	User Interface	The application is updated to a new, mobile-first, and modern applicant portal that we call CAS 3+. Visit the CAS 3+ Upgrade page to learn more about its key benefits and a preview of the upgraded application.	No action required by participating programs to use this enhancement.	Available at cycle launch
CAS Applicant Portal	Personal Information – Contact Information	Applicants can validate their mailing addresses via the SmartyStreets integration. You can view verified address data from WebAdMIT.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
CAS Configuration Portal	Branding	Pixel tracking can be enabled on the Add Programs and Program Materials sections to gain more insight into your program or organization's applicants. You can insert your tracking ID into the CAS Configuration Portal to establish standard tracking pixels from the major ad providers, including Google, Meta, and LinkedIn.	Action required by participating programs choosing to use this enhancement.	Available now
Liaison Letters	Recommendation Forms	Recommenders can include comments on their ratings for Likert scales. You can view their comments within WebAdMIT and the full application PDF.	No action required by participating programs to use this enhancement.	Available at cycle launch
Universal Advisor Portal	All	Advisors can now access applicants who chose to share their information in the Universal Advisor Portal.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Page	You have full viewing rights for applicants in the Manual application status.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	Deferred Applicants	CASs can transfer deferred applicants on demand.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	Export Manager	The Hispanic field in WebAdMIT aligns with the Do you consider yourself to be of Hispanic/Latino Origin? optional question from the CAS Applicant Portal. Currently, when users export this field from WebAdMIT, an applicant’s response populates as: Yes (if the applicant selected Yes) or No (if the applicant selected No or didn’t answer the question). A new Hispanic (Yes / No / Blank) field has been created to accurately reflect an applicant’s response to this Do you consider yourself to be of Hispanic/Latino Origin? question: Yes (if the applicant selected Yes), No (if the applicant selected No), or Blank (if the applicant didn’t answer the question). The Hispanic (Yes / No / Blank) field is available in the: Applicant Header List Manager Export Manager Race and Ethnicity subpanel under the Personal Information panel (note that this field is labeled as Hispanic) The original Hispanic field is still available in WebAdMIT.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch

2025-2026

Portal	Section	Enhancement Details	Implementation	Availability
Applicant Portal	Reapplying	First cycle with reapplicants.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Personal Information – Biographic Information	The Gender Identity and Pronouns questions were removed and replaced with a new Legal Sex question: What biological sex were you assigned at birth, such as on an original birth certificate?	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	My Profile	The European Union Data Protection question is now configured to be internal only, meaning that the question and answers will not be sent to other portals such as the CAS API and WebAdMIT.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Academic History – Colleges Attended	Applicants are required to upload their unofficial domestic transcripts and/or foreign evaluations before they submit their application to your program.	No action required by participating programs to use this enhancement.	Available at cycle launch
Applicant Portal	Supporting Information – Documents	Applicants can delete existing and upload new documents after they submit their application.	No action required by participating programs to use this enhancement.	Available at cycle launch
Configuration Portal	Organization Details	The College Transcript sheet in the Export report now includes the following fields: Unofficial Transcript Required to Submit Unofficial Foreign Evaluation Required to Submit This enhancement allows you to capture all program configuration data, especially related to recent new features.	No action required by participating programs to use this enhancement.	Available now
WebAdMIT	Applicant Details Page	The CAS Custom Questions panel has subpanels by question block, so you can more easily find applicant data and restrict your users' access to it via Work Groups. Additionally, the Freshman GPA is now listed under the GPAs by Year subpanel on the GPA Overview panel. Previously, it was listed under the GPAs by Subject subpanel.	Action required by participating programs choosing to use this enhancement.	Available at cycle launch
WebAdMIT	Application Status	You have partial (i.e., limited) viewing rights for On Hold applicants.	No action required by participating programs to use this enhancement.	Available at cycle launch
WebAdMIT	Applicant Details Page Email Templates Export Manager List Manager	The Title field is no longer collected in the application and will be removed from WebAdMIT. You will need to update any lists, exports, emails, and other integrations to account for this field removal.	Action required by all participating programs.	Available at cycle launch
WebAdMIT	Applicant Details Page Export Manager List Manager	The Refugee answer option was removed from the Visa Information question in the application; the correct option, I-94 Refugee, remains available. You should update any lists, exports, and other integrations to account for this answer option removal.	Action required by all participating programs.	Available at cycle launch
WebAdMIT	Login	You can now activate multi-factor authentication (MFA) using any standard two-factor authentication (2FA) app (e.g., Google Authenticator, Microsoft Authenticator, Authy, etc.).	No action required by participating programs to use this enhancement.	Available at cycle launch