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Data Visibility of In Progress Applicants

In Progress applicants have selected at least one of your programs as one they are interested in but have not yet submitted their application. Depending on your CAS, you may see a full or partial (i.e., limited) view of these applicants, or you may not be able to view them at all. Review the sections below to better understand your viewing ability and how it can affect your application review process. You can also refer to both the Application Statuses Reference Guide for an overview of each application status and Reviewing the Applicant Details Page for an overview of the data collected under each panel.

Note that some CASs have a pre-submission release form, in which applicants select if the programs they're applying to can view their application before they submit it. If your CAS participates in this feature, you may not see all your In Progress applicants. For example, in the following screenshot, "49 applicants underway but not complete, with 42 allowed for previewing" means that seven applicants have chosen not to allow their name or application to be viewed until they submit.

Search In Progress 2.png

For the In Progress applicants you can view, you can perform several actions with them, including emailing them through WebAdMIT. The In Progress Applicants - How to Use Program Plans for Forecasting webinar (accessible from the Recorded Webinars page) discusses in more detail how to interpret and effectively manage In Progress applicants in WebAdMIT.

To learn which In Progress applicant viewing right you have, review the descriptions below.

Full View

If your CAS provides full viewing rights for In Progress applicants, you can view all parts of the application that you have access to based on your Work Group. You can manage In Progress applicants the same way you manage submitted applicants, including searching for them in the Search panel and List Manager, extracting their data in Export Manager and Report Manager, and applying processes you've developed in WebAdMIT, such as using Local Statuses and Local GPAs.

Note that In Progress applicants can edit all parts of their application before submission, and some of those changes may not immediately appear in WebAdMIT. Applicant data is subject to change until the applicant submits. Additionally, some data, such as the full application PDF, won't appear in WebAdMIT until an applicant pays for and submits their application to your program.

If you have full viewing rights for In Progress applicants, pay particular attention to the Designations panel, as this records the applicant's Application Status. 

IP Apps Designations 2.png

Partial View

If your CAS provides partial (i.e., limited) viewing rights for In Progress applicants, you can only see the panels listed below. Your access to applicant data may be further restricted based on your Work Group configurations.

  • Contact Information
  • Designation
  • Custom Fields
  • Requirements
  • Emails
  • Notes, which includes notes made by the CAS Customer Service team

In Progress applicants with partial viewing rights are only accessible by clicking In Progress in the Designations by Application Status panel. You can't access them through the Search panel or List Manager.

IP Apps Partial View.png

Once you access these applicants, you can export them by selecting Export to XLS under Search Actions. Only select fields are included in this export file, such as the applicant's designation (i.e., the program they're interested in applying to), contact information, and program plans, if applicable. These applicants aren't included in any Export, Report, or PDF Manager templates you build.

IP Apps Export.png

No View

If your CAS does not allow you to view In Progress applicants, the In Progress status under the Designations by Application Status panel is gray. You can see an In Progress applicant count next to In Progress, but you can't view any of their information until they pay for and submit their application. This applicant count can help you gauge the amount of interest in your program.

IP Apps No View.png

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