Invitation Codes Reference Guide
Invitation codes are individual deadline extensions that programs offer directly to applicants. Applicants can use the codes in the Applicant Portal to apply to a program whose deadline has already passed. Note, if you want to update your program deadline for all applicants, you can do this in the Configuration Portal.
If you choose to offer invitation codes, you:
- Specify the new deadline date.
- Distribute them to your applicants.
Each invitation code can only be used once. To help you manage these codes, Liaison can provide reporting that identifies when each invitation code was redeemed and who redeemed it.
How to Request Invitation Codes
To request a batch of invitation codes, contact a member of your account team with the following required information:
- The number of invitation codes you are requesting (e.g., 200).
- The invitation code expiration date (e.g., September 1, 2018).
- The name of the organization (e.g., College of Communication).
- If the invitation codes must be used for a specific term (e.g., Fall term programs only).
Once a member of your account team receives this information, they’ll generate an Invitation Code Report and send it to your institution’s main contact. The report lists each invitation code on a separate row.
How Applicants Redeem Invitation Codes
An applicant can apply the invitation code(s) when they select an expired program to apply to, or when they submit their application to a previously selected expired program. Applicants can only apply the invitation code to programs associated with the school that granted it.
From the Add Program tab, the applicant enters the invitation code in the Enter Invitation Code link and selects an expired program under the school they received the code for. Depending on your CAS, the Enter Invitation Code link can appear in the top right of the Add Program page.
Or, if the program is already added to the applicant's application, the applicant can go to the Submit Application tab and enter the invitation code in the Enter Invitation Code link.
When you offer an applicant an invitation code, share the following information with them:
- Enter the invitation code(s) in the Enter Invitation Code link
- On the Add Program page to select an expired program, or
- On the Submit Application page to submit to an expired program previously selected.
- Use the invitation code before the expiration date.
- Do not share the invitation code with others, as it can only be redeemed once.
- Apply the invitation code to the school that offered it.
How to Monitor Invitation Codes
Liaison tracks each invitation code, when it was redeemed, and who redeemed it. You can generate an export through the Export Manager in WebAdMIT to pull information on who redeemed each code, when they redeemed it, and where they redeemed it (i.e., program/organization). To track the specific codes used, select the Invitation Code field under the Designations field grouping.