Release 10 – October 11, 2020

    Reapplicant Field

This enhancement must be approved by the CAS association or UniCAS client for use in the current cycle. If activated, this enhancement is available for all participating programs. CAS association and UniCAS clients: contact your Account Manager for more information or to enable this feature.

Applicant Portal

When an applicant creates an account, they can choose to create a new application or carry forward their application from a previous cycle (i.e., a reapplicant). Additionally, reapplicants can decide if some or all of their application data (i.e., personal information, colleges, experiences, etc.) is copied into the new cycle. With this enhancement, reapplicants are identified as anyone who carries forward any part of their application from a previous cycle.

WebAdMIT

You can now identify which applicants reapplied from a previous cycle in WebAdMIT. There are two fields to track this information and both populate as Yes or No; CASs can choose to activate one or both fields.

Note that neither of these fields appears in the Applicant Details page nor the full application PDF. They are available in the List Manager and Export Manager; review the Reapplication Process guide for more guidance in using these fields.

• Applicant Previously Applied to CAS: this field identifies applicants who carried forward an application from a previous cycle. Only applicants who submitted their application to at least one program in the CAS are included in this field. This field is listed under the Applicant field grouping in lists and exports. It is also available in the Applicant Header.
• Applicant Previously Applied to Organization: this field identifies if the applicant carried forward an application and submitted it to at least one of your programs at your organization in a previous cycle. This field is listed under the Designation field grouping in lists and exports.

    Applicant Timeout After 30 Minutes of Inactivity

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

Applicant Gateway now logs applicants out of the system after 30 minutes of inactivity and displays a warning message three minutes beforehand.

    Support Short Name in Application Response

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

If you have a short name for a custom question (e.g., the full question is What is your major? and the short name is major), you can now use the short name field in a CAS API call. This can help make your custom questions mapping more intuitive and consistent across cycles. You can do this for both on-demand and subscription-based API configurations.

    CAS API Honors Data Visibility Rules

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

If your CAS restricts your view of applicant data based on their application status, the CAS API now follows those restrictions. For example, if you can only see partial data for In Progress applicants, you can now only pull partial applicant data via the CAS API. The three data visibility levels are:

• None: you cannot view any applicant data for this application status. The CAS API will return an HTTP 401 (unauthorized) message.
• Partial: you can view only select applicant data for this application status. The CAS API will return a partial view of the application, containing biographic data only.
• Full: you can view all applicant data for this application status. The CAS API will return all data available in the application.

This applies to the following application statuses:

• In Progress
• Received
• Complete
• Verified
• Undelivered
• On Hold
• Conduct Review
• Manual
• Redirected 

    Manually Enter Password in Confirm Password Field

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

When evaluators create or edit their accounts, they must enter their password into the Password and Confirm Password fields. To follow safe security standards, evaluators can no longer paste text into the Confirm Password field; instead, they must manually reenter their password.

    New Letters by Liaison Email Address

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

The Letters by Liaison customer service address is now letters@liaisoncas.com; previously it was help@unicas.com. This new email address is more user-friendly, easier to remember, and matches the Letters by Liaison branding.

    WebAdMIT Timeout Message

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

WebAdMIT now displays a warning message 5 minutes before a session closes due to inactivity. This enhancement ensures WebAdMIT meets 508 and WCAG 2.0 compliance standards.

    Current Date Merge Field in Email Templates

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

You can now add a merge field for the current date (i.e., today) in Email Templates. This field will enter the date the email template is sent to the applicant. It is formatted as MMM d, yyyy (e.g., Jul 9, 2020) and is listed as a clock button.

    Export Applicant Data in Multiple Rows

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

If an applicant applies to more than one program at your school (i.e., organization), you can now choose if an applicant’s Designation field grouping data will be listed on multiple rows instead of one in the Export Manager. For example, if Aimee Applicant applied to program A and B at your program, you can choose:

• Comma-Separated Values (.csv) or Microsoft Excel (.xls). In this scenario, the applicant’s information will populate on one row and all fields under the Designation field grouping (e.g., designation, application status, local status, etc.) will be repeated (e.g., Designation_0, Designation_1, Application_Status_0, Application_Status_1, etc.). This is the standard behavior in WebAdMIT.
  
  
• Multi-row Designation file (.csv) or Multi-row Designation file (.xls). In this scenario, the applicant’s information will populate on two rows, one for each program they applied to, and all fields under the Designation field grouping (e.g., designation, application status, local status, etc.) will be listed as one column (e.g., Designation, Application_Status, etc.). This is the new behavior in WebAdMIT.
  
  

Note the following details:

• The exports are still limited to which programs you have access to. For example, if Aimee Applicant applied to program A and B, but you only have access to program A, you can only export data related to her program A application.
• This enhancement only affects the fields in the Designation field grouping. Program-specific questions, evaluations, etc., are not affected by this and will repeat on each row.
• If you select Multi-row Designation file (.csv) or Multi-row Designation file (.xls) but do not include any fields from the Designations field grouping, then the applicant’s data will populate on one row.

    Copy Function for Email Templates

This enhancement is automatically available for use by all CASs and participating programs. No action is required on the part of any association, school, or program. Contact your Account Manager for more information.

You can now copy existing Email Templates. This allows you to more quickly build and customize Email Templates.